Executive & Development Assistant (full-time)
Sebastopol Area Senior Center, Sebastopol, CA, United States
Executive & Development Assistant
Reports to: Executive Director
Status: Full-time, Non-exempt
Salary Range: $28.00–$32.00
Schedule: Monday – Friday, 8:00am – 4:30pm
Revised Date: 4/8/2026
How to Apply
Submit your resume and a brief cover letter to caitlin@sebastopolseniorcenter.org by May 8, 2026. Applicants will be contacted after May 11, 2026.
Summary
The Sebastopol Area Senior Center (SASC) is seeking a highly organized, proactive, and detail-oriented Executive & Development Assistant to support the Executive Director and advance the organization’s fundraising and administrative effectiveness.
This role is ideal for someone who is truly up for any task, thrives in a fast‑paced nonprofit environment, enjoys wearing multiple hats, and is excited to contribute to a mission‑driven organization serving older adults in our community. The position blends executive support, donor engagement, fundraising coordination, and internal operations.
Key Areas of Responsibility
Development Coordination
Maintain and optimize donor database (GiveSmart), ensuring accurate records, gift tracking, and reporting
Process donations and in‑kind gifts; generate timely acknowledgments and tax receipts
Support donor cultivation and stewardship, including donor appreciation efforts
Assist with event logistics, including food, beverages, setup, and breakdown
Assist with fundraising projects such as sponsorship mailings, email and follow‑up
Assist in planning and executing fundraising campaigns and events (including peer‑to‑peer campaigns and annual gala support)
Draft donor communications, campaign materials, and appeal letters
Support grant preparation and reporting documentation
Executive & Administrative Support
Assist with calendar coordination of Executive Director and organizational efforts
Assist with preparing materials, talking points and follow‑up for staff/board meetings, community events, etc.
Coordinate logistics for board and committee meetings (packets, scheduling, RSVPs, catering)
Assist with internal communications and document editing
Maintain organized digital filing systems (Google Drive) and support annual administrative resets
Assist with board communications and schedule
HR & Operations Support
Assist with recruitment processes (job postings, scheduling interviews, applicant coordination)
Support onboarding of new hires, including documentation and orientation scheduling
Respond to basic staff inquiries related to policies and procedures
Supervisor Responsibilities
This position has no supervisory duties.
Job Requirements
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The position requires the ability to function successfully within the many expectations of a collaborative team environment as well as the ability to work independently. The position requires a cooperative approach toward staff, volunteers, and members of the community and the patience and compassion to collaborate with seniors. English language proficiency is required.
Strong commitment to the mission of the Sebastopol Senior Center
Professional, positive, and welcoming demeanor
Patient and respectful in working with volunteers, staff, and community members
Team‑oriented with sound judgment and the ability to support executive leadership
Excellent customer service and relationship‑building skills with diverse stakeholders
Clear and effective verbal and written communication; strong active listening skills
High level of professionalism, discretion, and confidentiality
Proficient with office technology and platforms (Google Workspace, Outlook, Excel, Canva, Mailchimp, social media, Gusto, GiveSmart, MySeniorCenter)
Strong organizational, time management, and multitasking abilities
Detail‑oriented, reliable, and adaptable in a fast‑paced environment
Flexible and solution‑oriented in changing situations
Able to prepare correspondence, interpret reports and procedures, and communicate information clearly to varied audiences
Education and Experience
2+ years of experience in administrative support, nonprofit development, or similar role
Ability to manage multiple priorities and meet deadlines
Self‑starter with a positive, solution‑oriented mindset
Physical and Environmental Requirements
The physical and environmental requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to work in an indoor climate‑controlled office environment including sitting at a desk, walking back and forth between program rooms and some standing
Ability to hear and react to conversations and information given in sometimes noisy, confusing environments both indoors and outdoors
Mission
To create and maintain an environment that encourages independence for older adults by providing learning, social, and recreational opportunities in the continuing pursuit of a fulfilling and healthy life. We educate the community about the issues related to the aging process.
This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time. SASC is an equal opportunity employer. We strongly encourage candidates from diverse backgrounds to apply.
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Reports to: Executive Director
Status: Full-time, Non-exempt
Salary Range: $28.00–$32.00
Schedule: Monday – Friday, 8:00am – 4:30pm
Revised Date: 4/8/2026
How to Apply
Submit your resume and a brief cover letter to caitlin@sebastopolseniorcenter.org by May 8, 2026. Applicants will be contacted after May 11, 2026.
Summary
The Sebastopol Area Senior Center (SASC) is seeking a highly organized, proactive, and detail-oriented Executive & Development Assistant to support the Executive Director and advance the organization’s fundraising and administrative effectiveness.
This role is ideal for someone who is truly up for any task, thrives in a fast‑paced nonprofit environment, enjoys wearing multiple hats, and is excited to contribute to a mission‑driven organization serving older adults in our community. The position blends executive support, donor engagement, fundraising coordination, and internal operations.
Key Areas of Responsibility
Development Coordination
Maintain and optimize donor database (GiveSmart), ensuring accurate records, gift tracking, and reporting
Process donations and in‑kind gifts; generate timely acknowledgments and tax receipts
Support donor cultivation and stewardship, including donor appreciation efforts
Assist with event logistics, including food, beverages, setup, and breakdown
Assist with fundraising projects such as sponsorship mailings, email and follow‑up
Assist in planning and executing fundraising campaigns and events (including peer‑to‑peer campaigns and annual gala support)
Draft donor communications, campaign materials, and appeal letters
Support grant preparation and reporting documentation
Executive & Administrative Support
Assist with calendar coordination of Executive Director and organizational efforts
Assist with preparing materials, talking points and follow‑up for staff/board meetings, community events, etc.
Coordinate logistics for board and committee meetings (packets, scheduling, RSVPs, catering)
Assist with internal communications and document editing
Maintain organized digital filing systems (Google Drive) and support annual administrative resets
Assist with board communications and schedule
HR & Operations Support
Assist with recruitment processes (job postings, scheduling interviews, applicant coordination)
Support onboarding of new hires, including documentation and orientation scheduling
Respond to basic staff inquiries related to policies and procedures
Supervisor Responsibilities
This position has no supervisory duties.
Job Requirements
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The position requires the ability to function successfully within the many expectations of a collaborative team environment as well as the ability to work independently. The position requires a cooperative approach toward staff, volunteers, and members of the community and the patience and compassion to collaborate with seniors. English language proficiency is required.
Strong commitment to the mission of the Sebastopol Senior Center
Professional, positive, and welcoming demeanor
Patient and respectful in working with volunteers, staff, and community members
Team‑oriented with sound judgment and the ability to support executive leadership
Excellent customer service and relationship‑building skills with diverse stakeholders
Clear and effective verbal and written communication; strong active listening skills
High level of professionalism, discretion, and confidentiality
Proficient with office technology and platforms (Google Workspace, Outlook, Excel, Canva, Mailchimp, social media, Gusto, GiveSmart, MySeniorCenter)
Strong organizational, time management, and multitasking abilities
Detail‑oriented, reliable, and adaptable in a fast‑paced environment
Flexible and solution‑oriented in changing situations
Able to prepare correspondence, interpret reports and procedures, and communicate information clearly to varied audiences
Education and Experience
2+ years of experience in administrative support, nonprofit development, or similar role
Ability to manage multiple priorities and meet deadlines
Self‑starter with a positive, solution‑oriented mindset
Physical and Environmental Requirements
The physical and environmental requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to work in an indoor climate‑controlled office environment including sitting at a desk, walking back and forth between program rooms and some standing
Ability to hear and react to conversations and information given in sometimes noisy, confusing environments both indoors and outdoors
Mission
To create and maintain an environment that encourages independence for older adults by providing learning, social, and recreational opportunities in the continuing pursuit of a fulfilling and healthy life. We educate the community about the issues related to the aging process.
This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time. SASC is an equal opportunity employer. We strongly encourage candidates from diverse backgrounds to apply.
#J-18808-Ljbffr