Clerical Supervisor 2 - Ebensburg Center

THE POSITION

Are you an ambitious, confident individual looking to make an exciting career move that utilizes your proven clerical skills? Do you enjoy leading others and overseeing smooth office operations? The Department of Human Services (DHS), Ebensburg Center is seeking a Clerical Supervisor 2. This is the perfect opportunity to showcase your strong clerical, organizational, and multi-tasking talents. If you want to experience new challenges and play a vital role that supports timekeeping at our facility, then we encourage you to apply today!

DESCRIPTION OF WORK

As a Clerical Assistant 2, you will supervise operations of the Centralized Timekeeping Office within the Residential Living Area Units of the Ebensburg Center which includes multiple Clerical Assistant 2 and Clerical Assistant 3 staff. You will ensure all time and attendance activities are conducted efficiently and in the most cost-effective manner. In addition, you will streamline workflow for clerical staff and recommend improvements that optimize operations. Key duties will include:

• Planning, organizing, and assigning work to staff based on priorities and adjusting work to meet changing priorities and deadlines
• Reviewing staff work for accuracy and compliance to policies and procedures
• Completing Employee Performance Reviews (EPRs), updating position descriptions, and investigating accident reports and grievances
• Training employees in office procedures, document processing, and equipment operation and maintenance
• Auditing time and attendance records for all separations and retirements
• Corresponding with supervisors, managers, and employees to obtain information or resolve problematic time and attendance issues to meet payroll deadlines

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch. Your schedule may change based on operational needs.
• Free parking
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Clerical Supervisor 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year as a Clerical Assistant 3 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Two years of as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements:

• A conditional offer of employment will require medical examination.
• This position falls under the provisions of the Older Adult Protective Services Act.
  • Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/