Administrative Assistant 1

THE POSITION

Join a dedicated, geographically-dispersed team in the mission to safeguard the integrity of the G.I. Bill(R). This is a dynamic opportunity to work on behalf of veterans and their families through a unique partnership between the Commonwealth of Pennsylvania and the U.S. Department of Veterans' Affairs. Take your career up a notch as an Administrative Assistant 1 with the Pennsylvania Department of Education!

DESCRIPTION OF WORK

As an Administrative Assistant 1, you will be responsible for assisting professional staff in the Division of Veterans/Military Education who are responsible for providing access to education and training opportunities for the state's military personnel, veterans, and their dependents. Work involves maintaining and updating databases, providing general office support, responding to telephone and email inquiries, making travel arrangements, and running reports. Additional responsibilities include:

• Administering the workflow process related to program approvals for institutions and training establishments
• Organizing and proofreading completed risk-based survey packets and/or Supervisory Visit reports and preparing for review
• Coordinating with fiscal offices and management services to support program staff's fiscal needs

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to 4 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
• Note: This position may be required to report in-office to Harrisburg or Pittsburgh.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans