Executive Assistant (Mat Leave Coverage)
Pursuit Transformation Company Inc., New York, NY, United States
Executive Assistant (Mat Leave Coverage)
Long Island City, NY
About Pursuit
Pursuit is a social impact organization that creates transformation where it’s needed most. Through our intensive, four‑year software developer training program, we teach high‑need adults the technical skills and industry smarts needed to get their first tech jobs, advance in their careers, and become leaders in tech. Our graduates are hired by leading companies such as Pinterest, Kickstarter, LinkedIn, BlackRock, and JPMorgan Chase, with average annual salaries growing from $18,000 to over $85,000.
About the Role
As Pursuit’s Executive Assistant, you will support our CEO and play a critical role in managing and coordinating key meetings and activities across the organization. These meetings will be with internal and external stakeholders, including Board Meetings, our Partnership & Business Development team, and external partners. In supporting the CEO, you will serve as his primary gatekeeper, manage and coordinate his schedule, and occasionally provide additional research for upcoming events.
This will be a temporary role lasting between 3–4 months.
About You
You are comfortable in an ambiguous environment.
You are capable of quickly reprioritizing your day.
You love being resourceful and finding new ways to get the job done well.
You have a growth mindset and enjoy overcoming new challenges.
You are eager to roll up your sleeves and contribute.
You enjoy working across the different teams and functions of a buzzing organization.
Key Responsibilities
CEO Calendar & Scheduling Management
Own and manage the CEO’s calendar with a high degree of judgment, balancing internal priorities with a wide range of external stakeholders.
Proactively identify and resolve scheduling conflicts, often under time pressure.
Coordinate with external assistants and schedulers at partner organizations to manage complex, multi‑party scheduling.
Manage the CEO’s conference and event calendar, including travel logistics, hotel bookings, registrations, and preparation materials.
Communications & Correspondence
Help monitor and respond to the CEO’s email inbox, drafting and sending responses on the CEO’s behalf with appropriate tone and judgment.
Serve as a professional first point of contact for a wide range of external stakeholders, board members, funders, partners, government officials, and media.
Send org‑wide communications and internal updates on behalf of the CEO’s office.
Distribute materials (pitch decks, NDAs, financial documents, legal contracts) to relevant parties as directed.
Cross‑Functional Operations & Administrative Support
Serve as a connector and coordinator across Pursuit’s various teams, including Partnership & Business Development, Talent, Programs, and Operations.
Maintain a master planning spreadsheet for the year and track and submit CEO expenses and reimbursement requests.
Handle ad‑hoc research, logistical, and administrative requests from the CEO as they arise.
Requirements
At least 2–3 years of experience supporting C‑suite executives, preferably in a nonprofit, startup, or high‑growth environment.
Exceptional organizational and planning skills, with a demonstrated ability to manage multiple complex calendars simultaneously.
Strong written and verbal communication skills; ability to draft professional correspondence on behalf of senior leadership.
Ability to navigate relationships and communicate tactfully with a wide range of stakeholders.
Proficiency in Google Workspace (Gmail, Google Calendar, Google Drive, Google Sheets); comfort working across multiple shared spreadsheets.
High degree of discretion and judgment in handling sensitive information.
Positive attitude, genuine enthusiasm for Pursuit’s mission, and a collaborative, team‑first orientation.
Location
Long Island City, NY. This role allows the flexibility of working remotely. A hybrid work schedule is preferred: staff can work remotely Mondays & Fridays and come into the Long Island City Office on Tuesdays, Wednesdays, and Thursdays.
Time Commitment
Full‑time (for a 3–4 month contract).
Compensation
$35–45 per hour.
Diversity and Equal Opportunity
We welcome new perspectives and affirm that all employment decisions are made without regard to race, color, ancestry, religion, national origin, age, familial or marital status, sex, sexual orientation, pregnancy, gender identity or expression, disability, genetic information, veteran status, or any other classification protected by federal, state, or local law. Pursuit is an equal opportunity employer.
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Long Island City, NY
About Pursuit
Pursuit is a social impact organization that creates transformation where it’s needed most. Through our intensive, four‑year software developer training program, we teach high‑need adults the technical skills and industry smarts needed to get their first tech jobs, advance in their careers, and become leaders in tech. Our graduates are hired by leading companies such as Pinterest, Kickstarter, LinkedIn, BlackRock, and JPMorgan Chase, with average annual salaries growing from $18,000 to over $85,000.
About the Role
As Pursuit’s Executive Assistant, you will support our CEO and play a critical role in managing and coordinating key meetings and activities across the organization. These meetings will be with internal and external stakeholders, including Board Meetings, our Partnership & Business Development team, and external partners. In supporting the CEO, you will serve as his primary gatekeeper, manage and coordinate his schedule, and occasionally provide additional research for upcoming events.
This will be a temporary role lasting between 3–4 months.
About You
You are comfortable in an ambiguous environment.
You are capable of quickly reprioritizing your day.
You love being resourceful and finding new ways to get the job done well.
You have a growth mindset and enjoy overcoming new challenges.
You are eager to roll up your sleeves and contribute.
You enjoy working across the different teams and functions of a buzzing organization.
Key Responsibilities
CEO Calendar & Scheduling Management
Own and manage the CEO’s calendar with a high degree of judgment, balancing internal priorities with a wide range of external stakeholders.
Proactively identify and resolve scheduling conflicts, often under time pressure.
Coordinate with external assistants and schedulers at partner organizations to manage complex, multi‑party scheduling.
Manage the CEO’s conference and event calendar, including travel logistics, hotel bookings, registrations, and preparation materials.
Communications & Correspondence
Help monitor and respond to the CEO’s email inbox, drafting and sending responses on the CEO’s behalf with appropriate tone and judgment.
Serve as a professional first point of contact for a wide range of external stakeholders, board members, funders, partners, government officials, and media.
Send org‑wide communications and internal updates on behalf of the CEO’s office.
Distribute materials (pitch decks, NDAs, financial documents, legal contracts) to relevant parties as directed.
Cross‑Functional Operations & Administrative Support
Serve as a connector and coordinator across Pursuit’s various teams, including Partnership & Business Development, Talent, Programs, and Operations.
Maintain a master planning spreadsheet for the year and track and submit CEO expenses and reimbursement requests.
Handle ad‑hoc research, logistical, and administrative requests from the CEO as they arise.
Requirements
At least 2–3 years of experience supporting C‑suite executives, preferably in a nonprofit, startup, or high‑growth environment.
Exceptional organizational and planning skills, with a demonstrated ability to manage multiple complex calendars simultaneously.
Strong written and verbal communication skills; ability to draft professional correspondence on behalf of senior leadership.
Ability to navigate relationships and communicate tactfully with a wide range of stakeholders.
Proficiency in Google Workspace (Gmail, Google Calendar, Google Drive, Google Sheets); comfort working across multiple shared spreadsheets.
High degree of discretion and judgment in handling sensitive information.
Positive attitude, genuine enthusiasm for Pursuit’s mission, and a collaborative, team‑first orientation.
Location
Long Island City, NY. This role allows the flexibility of working remotely. A hybrid work schedule is preferred: staff can work remotely Mondays & Fridays and come into the Long Island City Office on Tuesdays, Wednesdays, and Thursdays.
Time Commitment
Full‑time (for a 3–4 month contract).
Compensation
$35–45 per hour.
Diversity and Equal Opportunity
We welcome new perspectives and affirm that all employment decisions are made without regard to race, color, ancestry, religion, national origin, age, familial or marital status, sex, sexual orientation, pregnancy, gender identity or expression, disability, genetic information, veteran status, or any other classification protected by federal, state, or local law. Pursuit is an equal opportunity employer.
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