Invoice Processing Coordinator
ZIM Integrated Shipping Services, Virginia Beach, VA, United States
Main Purpose of the Role
Supporting AP and Finance Supervisors, Managers and Director in validating invoices and purchase orders for invoice processing or automatic processing exceptions. This to support cost control and invoicing processes for the USA. Facilitates validation of invoices for accurate pricing and service levels (quantities and rates) in accordance with the organization/company policies, contracts and service level agreements. Also responsible to assist in ascertaining cost data, creating, and analyzing reports for Management.
Main Tasks
Facilitate validation of invoices and purchase orders for payment approvals
Review and mark documents for payment, aiming for on-time payment processing
Assist in the payment run process, ensuring accuracy and compliance with company policies
Assist with monitoring and creating new KPIs to maintain performance
Provide training to new employees ensuring understanding in system processes
Ensure timely and accurate vetting/review of invoices (for price, service and quantity)
Ensure timely and accurate vetting/review of purchase orders (for price, service and quantity)
Facilitate coordination of invoice processing via EDI and/or any/all AP methods
Facilitate coordination of invoice processing issues with AP Resolution Team or other support teams as needed
Maintain and report team KPIs and finance related KPIs including but not limited to team productivity, auto PO and invoice processing efficiency
Assist in cost and provision forecasts
Assist in purchase order analysis (MR11)
Update SharePoint’s procedure hub with any changes
Participate and assist to maintain and update US cyber readiness information
Provide leadership and support to the AP team, ensuring effective collaboration and workflow management
Participate in periodic audits of AP processes to identify areas for improvement and efficiency gains
Assist with special projects and process improvement initiatives as assigned by management
Requirements
Bachelor’s degree in accounting, finance, or a related field, or equivalent work experience
5+ years of experience in accounts payable or related financial operations, with at least 2 years in a supervisory role
Strong proficiency in Microsoft Excel (pivot tables, VLOOKUP)
Experience with SAP or similar ERP systems is preferred
Ability to manage multiple priorities, meet deadlines, and lead a team effectively
Strong analytical and problem‑solving skills with a focus on process improvement
Excellent communication skills, both written and verbal
Preferred Qualifications
Experience with eFast or similar invoice processing platforms
Familiarity with forecasting cash flows
Prior experience in vendor dispute resolution and compliance reporting
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Supporting AP and Finance Supervisors, Managers and Director in validating invoices and purchase orders for invoice processing or automatic processing exceptions. This to support cost control and invoicing processes for the USA. Facilitates validation of invoices for accurate pricing and service levels (quantities and rates) in accordance with the organization/company policies, contracts and service level agreements. Also responsible to assist in ascertaining cost data, creating, and analyzing reports for Management.
Main Tasks
Facilitate validation of invoices and purchase orders for payment approvals
Review and mark documents for payment, aiming for on-time payment processing
Assist in the payment run process, ensuring accuracy and compliance with company policies
Assist with monitoring and creating new KPIs to maintain performance
Provide training to new employees ensuring understanding in system processes
Ensure timely and accurate vetting/review of invoices (for price, service and quantity)
Ensure timely and accurate vetting/review of purchase orders (for price, service and quantity)
Facilitate coordination of invoice processing via EDI and/or any/all AP methods
Facilitate coordination of invoice processing issues with AP Resolution Team or other support teams as needed
Maintain and report team KPIs and finance related KPIs including but not limited to team productivity, auto PO and invoice processing efficiency
Assist in cost and provision forecasts
Assist in purchase order analysis (MR11)
Update SharePoint’s procedure hub with any changes
Participate and assist to maintain and update US cyber readiness information
Provide leadership and support to the AP team, ensuring effective collaboration and workflow management
Participate in periodic audits of AP processes to identify areas for improvement and efficiency gains
Assist with special projects and process improvement initiatives as assigned by management
Requirements
Bachelor’s degree in accounting, finance, or a related field, or equivalent work experience
5+ years of experience in accounts payable or related financial operations, with at least 2 years in a supervisory role
Strong proficiency in Microsoft Excel (pivot tables, VLOOKUP)
Experience with SAP or similar ERP systems is preferred
Ability to manage multiple priorities, meet deadlines, and lead a team effectively
Strong analytical and problem‑solving skills with a focus on process improvement
Excellent communication skills, both written and verbal
Preferred Qualifications
Experience with eFast or similar invoice processing platforms
Familiarity with forecasting cash flows
Prior experience in vendor dispute resolution and compliance reporting
#J-18808-Ljbffr