Executive Assistant
Phase2 Technology, Austin, TX, United States
Executive Assistant to the Senior Vice Provost (SVP) for Strategic Enrollment Management (SEM) provides high‑level, trusted, and confidential executive support, serving as a key extension of the SVP's office.
This role requires exceptional professionalism, sound judgment, discretion, and the ability to anticipate needs and manage competing priorities in a complex, fast‑paced academic environment. The Assistant is expected to handle highly sensitive information with the highest level of trust and confidentiality and to represent the SVP and the SEM portfolio with professionalism and integrity.
Executive Support and Confidentiality
Serve as a highly trusted and confidential assistant to the Senior Vice Provost, exercising discretion and sound judgment in handling sensitive information, communications, and materials.
Represent the SVP's office with professionalism, diplomacy, and attention to institutional priorities in all interactions with internal and external stakeholders.
Draft, review, and manage correspondence and materials on behalf of the SVP, ensuring accuracy, clarity, and alignment with University and SEM policies.
Calendar, Schedule, and Meeting Coordination
Manage the SVP's complex calendar and schedule, independently prioritizing requests and coordinating meetings in alignment with institutional, portfolio, and executive priorities.
Coordinate logistics for meetings, briefings, and events, including preparation of agendas and materials, scheduling participants, and managing follow‑up actions.
Track action items, deadlines, and requests requiring SVP attention to support timely decision‑making and follow‑through.
Portfolio and Liaison Support
Serve as a primary point of contact and liaison between the SVP's office and SEM units, University leadership, campus partners, and external constituents.
Provide administrative, operational, and project‑based support across the Strategic Enrollment Management portfolio in whatever capacity is determined by the SVP.
Support SVP‑led initiatives, special projects, and time‑sensitive priorities that advance enrollment, access, and student success goals.
Office Operations and Administrative Management
Oversee day‑to‑day administrative operations of the SVP's office, coordinating with University support offices as needed.
Assist with purchases, contracts, reimbursements, and documentation related to SEM activities, ensuring compliance with University policies.
Coordinate travel arrangements for the SVP and other SEM leadership as assigned, including registrations, accommodations, and reimbursements.
Support planning and execution of portfolio‑wide meetings, retreats, and events.
Collaboration and Coordination
Work closely with administrative staff across SEM units to support coordination, communication, and alignment of portfolio activities.
Facilitate effective information flow between the SVP's office and SEM units to support execution of priorities and initiatives.
Required Qualifications
Bachelor's degree and five years' experience, or an equivalent combination of education and relevant experience.
Significant experience providing high‑level executive or administrative support to senior leadership, preferably in a complex organization.
Demonstrated ability to handle highly sensitive and confidential information with discretion and professionalism.
Exceptional organizational, prioritization, and time‑management skills.
Strong written and verbal communication skills, including the ability to communicate effectively on behalf of senior leadership.
Proficiency with standard office productivity and calendaring tools (e.g., Outlook, Word, Excel, Teams).
Preferred Qualifications
Experience supporting senior leadership within a university or large public institution.
Familiarity with enrollment management, admissions, financial aid, or student services operations.
Demonstrated ability to anticipate needs, work independently, and adapt to changing priorities.
Key Competencies
Trustworthiness, discretion, and integrity
Professionalism and sound judgment
Initiative and proactive problem‑solving
Flexibility and adaptability
Attention to detail and follow‑through
Strong interpersonal and relationship‑management skills
Salary Range
$85,000+ depending on qualifications.
Working Conditions
This position operates in a professional office environment and may require flexibility in work hours to support executive schedules, deadlines, and critical events.
May work around standard office conditions.
Repetitive use of a keyboard at a workstation.
Additional hours during peak periods as needed.
Background Checks
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
E-Verify
The University of Texas at Austin uses E‑Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E‑Verify is 854197.
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This role requires exceptional professionalism, sound judgment, discretion, and the ability to anticipate needs and manage competing priorities in a complex, fast‑paced academic environment. The Assistant is expected to handle highly sensitive information with the highest level of trust and confidentiality and to represent the SVP and the SEM portfolio with professionalism and integrity.
Executive Support and Confidentiality
Serve as a highly trusted and confidential assistant to the Senior Vice Provost, exercising discretion and sound judgment in handling sensitive information, communications, and materials.
Represent the SVP's office with professionalism, diplomacy, and attention to institutional priorities in all interactions with internal and external stakeholders.
Draft, review, and manage correspondence and materials on behalf of the SVP, ensuring accuracy, clarity, and alignment with University and SEM policies.
Calendar, Schedule, and Meeting Coordination
Manage the SVP's complex calendar and schedule, independently prioritizing requests and coordinating meetings in alignment with institutional, portfolio, and executive priorities.
Coordinate logistics for meetings, briefings, and events, including preparation of agendas and materials, scheduling participants, and managing follow‑up actions.
Track action items, deadlines, and requests requiring SVP attention to support timely decision‑making and follow‑through.
Portfolio and Liaison Support
Serve as a primary point of contact and liaison between the SVP's office and SEM units, University leadership, campus partners, and external constituents.
Provide administrative, operational, and project‑based support across the Strategic Enrollment Management portfolio in whatever capacity is determined by the SVP.
Support SVP‑led initiatives, special projects, and time‑sensitive priorities that advance enrollment, access, and student success goals.
Office Operations and Administrative Management
Oversee day‑to‑day administrative operations of the SVP's office, coordinating with University support offices as needed.
Assist with purchases, contracts, reimbursements, and documentation related to SEM activities, ensuring compliance with University policies.
Coordinate travel arrangements for the SVP and other SEM leadership as assigned, including registrations, accommodations, and reimbursements.
Support planning and execution of portfolio‑wide meetings, retreats, and events.
Collaboration and Coordination
Work closely with administrative staff across SEM units to support coordination, communication, and alignment of portfolio activities.
Facilitate effective information flow between the SVP's office and SEM units to support execution of priorities and initiatives.
Required Qualifications
Bachelor's degree and five years' experience, or an equivalent combination of education and relevant experience.
Significant experience providing high‑level executive or administrative support to senior leadership, preferably in a complex organization.
Demonstrated ability to handle highly sensitive and confidential information with discretion and professionalism.
Exceptional organizational, prioritization, and time‑management skills.
Strong written and verbal communication skills, including the ability to communicate effectively on behalf of senior leadership.
Proficiency with standard office productivity and calendaring tools (e.g., Outlook, Word, Excel, Teams).
Preferred Qualifications
Experience supporting senior leadership within a university or large public institution.
Familiarity with enrollment management, admissions, financial aid, or student services operations.
Demonstrated ability to anticipate needs, work independently, and adapt to changing priorities.
Key Competencies
Trustworthiness, discretion, and integrity
Professionalism and sound judgment
Initiative and proactive problem‑solving
Flexibility and adaptability
Attention to detail and follow‑through
Strong interpersonal and relationship‑management skills
Salary Range
$85,000+ depending on qualifications.
Working Conditions
This position operates in a professional office environment and may require flexibility in work hours to support executive schedules, deadlines, and critical events.
May work around standard office conditions.
Repetitive use of a keyboard at a workstation.
Additional hours during peak periods as needed.
Background Checks
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
E-Verify
The University of Texas at Austin uses E‑Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E‑Verify is 854197.
#J-18808-Ljbffr