Executive Assistant
Veolia | North America, Scottsdale, AZ, United States
Overview
Company Description
Veolia in North America is a leading environmental company, offering a full spectrum of water, waste, and energy management services. Headquartered in Boston, Veolia has more than 10,000 employees working at more than 350 locations across North America.
The following job description outlines the role of the Executive Administrative Assistant and the responsibilities, qualifications, and benefits associated with this position.
Position
Position Purpose : The Executive Administrative Assistant is responsible for providing administrative and strategic support to the President of Veolia North America, Municipal Water Contract Operations - West Region. This includes scheduling and executive support, maintenance of office equipment, and management of plan and program documents. The role ensures effective communication between internal and remote/hybrid employees and field operations regarding administrative matters, and provides general administrative tasks to other departments. The ideal candidate will be experienced in handling a wide range of high-level administrative functions and support for an operations team, and must be able to work independently with little or no supervision.
Responsibilities
The successful candidate must be motivated and understand the critical value of being trustworthy.
Provide administrative support to executives and operations management, including pre- and post-meetings documentation, managing executive and senior leadership schedules, creating and analyzing various reports and correspondence, filing (electronic and physical), answering phones, planning and coordinating conference calls, luncheons, meetings, travel, executive expense reports, etc.
Train clerical staff and arrange for employee training by scheduling training or organizing training materials.
Review operating practices and procedures to determine improvements in areas such as workflow, reporting procedures, or expenditures.
Must be able to work in a fast-paced environment with the ability to juggle multiple tasks and demands.
Assess urgency and importance of situations and determine the necessary level of management involvement.
Provide assistance to the team on an as-needed basis.
Compose correspondence on both routine and complex matters.
Work Environment
Very minimal travel required.
Qualifications
Education/Experience/Background :
High School Diploma/GED is required.
7+ years of experience as an administrative assistant.
Knowledge/Skills/Abilities :
Very high proficiency with Google for Business platform.
Ability to effectively communicate with Supervisors, Peers, and Stakeholders via phone, written form, e-mail, or in person.
Ability to establish and maintain interpersonal relationships, creating constructive and cooperative working relationships with others over time.
Ability to obtain information through observing, receiving, and otherwise obtaining from all relevant sources.
Excellent written, verbal, and interpersonal skills and ability to professionally interact with diverse internal and external groups.
Strong analytical and problem-solving skills with attention to detail and ability to review materials for accuracy.
Excellent time management and organizational skills.
Required Certification/Licenses/Training
Notary or ability to become one
Professional Administrative Certification of Excellence (PACE) or the ability to obtain
Certified Project Manager (CPM) or ability to become one
Additional Information
Benefits : Veolia’s comprehensive benefits package includes paid time off policies, health, dental, vision, life insurance, savings accounts, tuition reimbursement, paid volunteering, and more. Employees are also entitled to participate in an employer-sponsored 401(k) plan.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.
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Company Description
Veolia in North America is a leading environmental company, offering a full spectrum of water, waste, and energy management services. Headquartered in Boston, Veolia has more than 10,000 employees working at more than 350 locations across North America.
The following job description outlines the role of the Executive Administrative Assistant and the responsibilities, qualifications, and benefits associated with this position.
Position
Position Purpose : The Executive Administrative Assistant is responsible for providing administrative and strategic support to the President of Veolia North America, Municipal Water Contract Operations - West Region. This includes scheduling and executive support, maintenance of office equipment, and management of plan and program documents. The role ensures effective communication between internal and remote/hybrid employees and field operations regarding administrative matters, and provides general administrative tasks to other departments. The ideal candidate will be experienced in handling a wide range of high-level administrative functions and support for an operations team, and must be able to work independently with little or no supervision.
Responsibilities
The successful candidate must be motivated and understand the critical value of being trustworthy.
Provide administrative support to executives and operations management, including pre- and post-meetings documentation, managing executive and senior leadership schedules, creating and analyzing various reports and correspondence, filing (electronic and physical), answering phones, planning and coordinating conference calls, luncheons, meetings, travel, executive expense reports, etc.
Train clerical staff and arrange for employee training by scheduling training or organizing training materials.
Review operating practices and procedures to determine improvements in areas such as workflow, reporting procedures, or expenditures.
Must be able to work in a fast-paced environment with the ability to juggle multiple tasks and demands.
Assess urgency and importance of situations and determine the necessary level of management involvement.
Provide assistance to the team on an as-needed basis.
Compose correspondence on both routine and complex matters.
Work Environment
Very minimal travel required.
Qualifications
Education/Experience/Background :
High School Diploma/GED is required.
7+ years of experience as an administrative assistant.
Knowledge/Skills/Abilities :
Very high proficiency with Google for Business platform.
Ability to effectively communicate with Supervisors, Peers, and Stakeholders via phone, written form, e-mail, or in person.
Ability to establish and maintain interpersonal relationships, creating constructive and cooperative working relationships with others over time.
Ability to obtain information through observing, receiving, and otherwise obtaining from all relevant sources.
Excellent written, verbal, and interpersonal skills and ability to professionally interact with diverse internal and external groups.
Strong analytical and problem-solving skills with attention to detail and ability to review materials for accuracy.
Excellent time management and organizational skills.
Required Certification/Licenses/Training
Notary or ability to become one
Professional Administrative Certification of Excellence (PACE) or the ability to obtain
Certified Project Manager (CPM) or ability to become one
Additional Information
Benefits : Veolia’s comprehensive benefits package includes paid time off policies, health, dental, vision, life insurance, savings accounts, tuition reimbursement, paid volunteering, and more. Employees are also entitled to participate in an employer-sponsored 401(k) plan.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.
#J-18808-Ljbffr