Facilities and Maintenance Assistant - Archdiocese of Washington - Pastoral Cent
Roman Catholic Archdiocese of Washington, University Park, MD, United States
Facilities and Maintenance Assistant - Archdiocese of Washington - Pastoral Center
Job Category: Facilities & Administration Requisition Number: OFFIC002873
Full-Time Hybrid Archdiocesan Pastoral Ctr Hyattsville, MD 207823447, USA
Description
The Archdiocese is seeking a Facilities and Maintenance Assistant. This role is responsible for maintaining the physical integrity of the Central Pastoral Administration. As a member of the Facilities Management team, this role will provide assistance to the Facilities staff with their responsibilities. The Facilities and Maintenance Assistant will assist with all aspects of the property's maintenance including the physical grounds, custodial, preventive, corrective, and emergency. This person is also responsible for supervising the maintenance program to protect and maintain the property and will report to the Executive Director of Facilities and Real Estate.
Duties & Responsibilities
Effectively communicate with the staff
Conduct all maintenance work, service requests, building inspections and preventative maintenance
Prepare maintenance reports for service requests
Maintain daily log of contractor work and provide a written copy
Perform visual inspections of roofs, exterior drains and building envelopes
Schedule necessary preventive maintenance service, equipment repairs and inspections of HVAC systems, elevator, fire alarm, security, and video system
Oversee contractors
Conduct site visits to the properties assigned to the facilities department
Review and address deficiencies reported by Catholic Mutual
Maintain inventory of equipment, tools, and supplies
Conduct maintenance and repair of fleet automobiles
Provide basic maintenance of grounds
Coordinate the service, repair, and replacement of appliances
Manage pest control and provide assistance between pest control company visits
Ensure that all work has been completed in a safe, prompt, and professional manner
Assist other staff members in the facilities department as requested
Review security footage as needed
Create new employee badges as needed
Prepare check requests and order office supplies
Manage Facility Ticket system, assign work to staff, create calendar invitations to manage work orders and ensure work is completed timely
Modify and manage preventive maintenance calendar and update as needed
Distribute accordingly and create calendar invitations to ensure staff stay on track
Manage database of fleet vehicle information
Manage after hours meeting room calendar
Act as representative of the Archdiocese to the public
Act as a point of contact for visiting priests and bishops as well as guests
Review office mail and distribute
Sign-in guests and visitors
Create visitor badges and track visitor's badges
Update and manage property management database
Create and manage the Photo Directory
Answer all calls and direct them as needed including the Switchboard
Greet guests as they arrive, when necessary
Other duties as assigned
Qualifications
Knowledge, Skills and Abilities
Effective team player with strong interpersonal, communication, and customer service skills. Ability to handle multiple tasks Excellent communication skills Ability to interact with clients in a courteous and professional manner Committed to excellence in following Archdiocesan policies, procedures, standards and legal requirements Must be self-motivated and responsible, ability to work with minimal supervision Valid and current driver's license, with a clean driving record Must be able to work Monday through Friday: 8:30am 5:00pm, including overtime as needed comprising nights and weekends
Required Education and Experience
High School diploma or equivalent Minimum 2-3 years' experience in property management office and/or facilities office preferred Proficiency in Microsoft Office Suite, including skills in Excel and Word for document creation Proficiency in basic carpentry, electrical, plumbing, and mechanical skills. Ability to install, service, replace and repair wall molding, caulking, drywall, painting, window screens and blinds, interior and exterior doors, light fixtures, toilets, sinks, vanities, and disposals.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, printers and filing cabinets. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Ability to lift 40-50 lbs.
This position pays $25.00 to $27.00 per hour with excellent benefits
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Job Category: Facilities & Administration Requisition Number: OFFIC002873
Full-Time Hybrid Archdiocesan Pastoral Ctr Hyattsville, MD 207823447, USA
Description
The Archdiocese is seeking a Facilities and Maintenance Assistant. This role is responsible for maintaining the physical integrity of the Central Pastoral Administration. As a member of the Facilities Management team, this role will provide assistance to the Facilities staff with their responsibilities. The Facilities and Maintenance Assistant will assist with all aspects of the property's maintenance including the physical grounds, custodial, preventive, corrective, and emergency. This person is also responsible for supervising the maintenance program to protect and maintain the property and will report to the Executive Director of Facilities and Real Estate.
Duties & Responsibilities
Effectively communicate with the staff
Conduct all maintenance work, service requests, building inspections and preventative maintenance
Prepare maintenance reports for service requests
Maintain daily log of contractor work and provide a written copy
Perform visual inspections of roofs, exterior drains and building envelopes
Schedule necessary preventive maintenance service, equipment repairs and inspections of HVAC systems, elevator, fire alarm, security, and video system
Oversee contractors
Conduct site visits to the properties assigned to the facilities department
Review and address deficiencies reported by Catholic Mutual
Maintain inventory of equipment, tools, and supplies
Conduct maintenance and repair of fleet automobiles
Provide basic maintenance of grounds
Coordinate the service, repair, and replacement of appliances
Manage pest control and provide assistance between pest control company visits
Ensure that all work has been completed in a safe, prompt, and professional manner
Assist other staff members in the facilities department as requested
Review security footage as needed
Create new employee badges as needed
Prepare check requests and order office supplies
Manage Facility Ticket system, assign work to staff, create calendar invitations to manage work orders and ensure work is completed timely
Modify and manage preventive maintenance calendar and update as needed
Distribute accordingly and create calendar invitations to ensure staff stay on track
Manage database of fleet vehicle information
Manage after hours meeting room calendar
Act as representative of the Archdiocese to the public
Act as a point of contact for visiting priests and bishops as well as guests
Review office mail and distribute
Sign-in guests and visitors
Create visitor badges and track visitor's badges
Update and manage property management database
Create and manage the Photo Directory
Answer all calls and direct them as needed including the Switchboard
Greet guests as they arrive, when necessary
Other duties as assigned
Qualifications
Knowledge, Skills and Abilities
Effective team player with strong interpersonal, communication, and customer service skills. Ability to handle multiple tasks Excellent communication skills Ability to interact with clients in a courteous and professional manner Committed to excellence in following Archdiocesan policies, procedures, standards and legal requirements Must be self-motivated and responsible, ability to work with minimal supervision Valid and current driver's license, with a clean driving record Must be able to work Monday through Friday: 8:30am 5:00pm, including overtime as needed comprising nights and weekends
Required Education and Experience
High School diploma or equivalent Minimum 2-3 years' experience in property management office and/or facilities office preferred Proficiency in Microsoft Office Suite, including skills in Excel and Word for document creation Proficiency in basic carpentry, electrical, plumbing, and mechanical skills. Ability to install, service, replace and repair wall molding, caulking, drywall, painting, window screens and blinds, interior and exterior doors, light fixtures, toilets, sinks, vanities, and disposals.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, printers and filing cabinets. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Ability to lift 40-50 lbs.
This position pays $25.00 to $27.00 per hour with excellent benefits
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.