Office & Admin Specialist Sr - Admin Assistant to the Dean
Minnesota Jobs, Bemidji, MN, United States
Administrative Assistant to the Dean
Bemidji State University (BSU) invites qualified applicants to join our team as an Administrative Assistant to the Dean. The Administrative Assistant provides clerical, administrative, and planning assistance to the Dean; and manages office operations of the Deans' Suite in partnership with other College support personnel and in liaison with Academic Affairs. The person in this position manages office operations following appropriate policies and procedures to support the chairs, directors, faculty, staff, students, and visitors of BSU and assists in the coordination of school programs to reach strategic goals.
Responsibilities of the Administrative Assistant include:
Providing administrative support for all Schools within the College.
Assisting the Dean in keeping faculty and staff informed and involving them in the governance process so that the mission and strategic direction of the university is understood and met.
Preparing, entering, and monitoring faculty workload assignments in Faculty Workload Management (FWM), consulting closely with school chairs and Dean.
Providing lead direction to other administrative assistants within the School and associated divisions.
Maintaining the Dean's calendar.
Working closely and as a team with other Deans' Administrative Assistants to provide consistent workflows and processes with all Schools and Deans to support collaboration throughout Academic departments/Affairs.
Assisting in the retention, evaluation, and promotion of University faculty to enable the Deans to meet all collective bargaining deadlines.
Assisting Deans in responding to special interests and concerns of students so that their academic and personal development needs are met; administering the College office so the Deans are accessible, and that students, faculty, staff, and off-campus visitors and callers are well served, and a high-quality university is maintained.
Hiring, training and providing work direction to office student employees to assist faculty and office operations.
Assisting in the recruitment and selection of College faculty so that vacancies are filled with deliberate speed and high-quality faculty membership is maintained.
Assisting the Dean to assign use of College facilities by the university and community.
Performing other duties as assigned.
Salary Range: Depends on Qualifications; current pay range is $22.23 - $30.09 per hour
Minimum Qualifications:
Customer service skills sufficient to provide prompt and accurate information to customers on the phone, in person, in writing, and online and to provide general and specialized office support.
Proficiency with productivity and task management software.
Knowledge and experience with database management and standard computer software programs for word processing, spreadsheets, and databases.
Communication skills sufficient to write, prepare and edit reports, correspondence, procedures, presentations and other documents.
Bookkeeping and math skills sufficient to maintain and monitor multiple budgets and grants.
Leadwork experience and ability sufficient to manage an office, plan, organize, administer, and direct the work of other employees.
Preferred Qualification:
Three (3) years of related experience in a professional office setting.
Knowledge and experience working with collective bargaining agreements.
Ability to learn and understand several privacy laws and State policies and procedures.
A demonstrated commitment to the principles of diversity, equity, inclusion, and anti-racism.
Other Requirements:
All applicants must be able to lawfully accept employment in the United States.
The University regrets that we are unable to offer H1-B sponsorship at this time.
Inquiries about the position: Marah Jacobson, Provost & VP for Academic Affairs Phone: (218) 755-3999 Email: marah.jacobson@bemidjistate.edu
If you have general questions about this posting or submitting an application or bid, contact Mary Miller at mary.miller@bemidjistate.edu.
Bemidji State University (BSU) invites qualified applicants to join our team as an Administrative Assistant to the Dean. The Administrative Assistant provides clerical, administrative, and planning assistance to the Dean; and manages office operations of the Deans' Suite in partnership with other College support personnel and in liaison with Academic Affairs. The person in this position manages office operations following appropriate policies and procedures to support the chairs, directors, faculty, staff, students, and visitors of BSU and assists in the coordination of school programs to reach strategic goals.
Responsibilities of the Administrative Assistant include:
Providing administrative support for all Schools within the College.
Assisting the Dean in keeping faculty and staff informed and involving them in the governance process so that the mission and strategic direction of the university is understood and met.
Preparing, entering, and monitoring faculty workload assignments in Faculty Workload Management (FWM), consulting closely with school chairs and Dean.
Providing lead direction to other administrative assistants within the School and associated divisions.
Maintaining the Dean's calendar.
Working closely and as a team with other Deans' Administrative Assistants to provide consistent workflows and processes with all Schools and Deans to support collaboration throughout Academic departments/Affairs.
Assisting in the retention, evaluation, and promotion of University faculty to enable the Deans to meet all collective bargaining deadlines.
Assisting Deans in responding to special interests and concerns of students so that their academic and personal development needs are met; administering the College office so the Deans are accessible, and that students, faculty, staff, and off-campus visitors and callers are well served, and a high-quality university is maintained.
Hiring, training and providing work direction to office student employees to assist faculty and office operations.
Assisting in the recruitment and selection of College faculty so that vacancies are filled with deliberate speed and high-quality faculty membership is maintained.
Assisting the Dean to assign use of College facilities by the university and community.
Performing other duties as assigned.
Salary Range: Depends on Qualifications; current pay range is $22.23 - $30.09 per hour
Minimum Qualifications:
Customer service skills sufficient to provide prompt and accurate information to customers on the phone, in person, in writing, and online and to provide general and specialized office support.
Proficiency with productivity and task management software.
Knowledge and experience with database management and standard computer software programs for word processing, spreadsheets, and databases.
Communication skills sufficient to write, prepare and edit reports, correspondence, procedures, presentations and other documents.
Bookkeeping and math skills sufficient to maintain and monitor multiple budgets and grants.
Leadwork experience and ability sufficient to manage an office, plan, organize, administer, and direct the work of other employees.
Preferred Qualification:
Three (3) years of related experience in a professional office setting.
Knowledge and experience working with collective bargaining agreements.
Ability to learn and understand several privacy laws and State policies and procedures.
A demonstrated commitment to the principles of diversity, equity, inclusion, and anti-racism.
Other Requirements:
All applicants must be able to lawfully accept employment in the United States.
The University regrets that we are unable to offer H1-B sponsorship at this time.
Inquiries about the position: Marah Jacobson, Provost & VP for Academic Affairs Phone: (218) 755-3999 Email: marah.jacobson@bemidjistate.edu
If you have general questions about this posting or submitting an application or bid, contact Mary Miller at mary.miller@bemidjistate.edu.