Administrative Coordinator II
GRI, Portland, OR, United States
Administrative Coordinator II
GRI is an employee-owned, full-service geotechnical, pavement, geological, and environmental engineering consulting firm based in the Portland, Oregon area. We are an ambitious, highly trained, diversified staff of engineers and geologists. GRI promotes a collaborative work culture, supports training and career development, and encourages work-life integration, which results in a highly desirable work environment.
General Responsibilities Include:
Standard reception tasks such as answering phones, scanning, printing, copying, data entry, and vendor interaction.
Maintain a tidy and welcoming office environment; keep the front desk stocked with needed supplies and greet visitors professionally.
Track inventory and order supplies, including lab supplies requested by the lab lead, peripheral computer equipment, and general office supplies.
Manage copiers by adding paper, ordering toner, coordinating service calls, purging unclaimed printed documents on a regular schedule (end of week), and keeping the copy area clean and organized.
Reorder and recycle print cartridges.
Oversee facility maintenance requests and serve as the on-site contact to meet with service providers as needed.
Check mail, distribute mail, scan accounting mail, and unsubscribe from junk.
Outgoing mail/shipping, including hard-copy documents, maps, samples, FedEx/post office runs, and holiday shipments.
Serve as Phone Administrator.
Assist with travel arrangements.
Maintain kitchen supplies, Percasso, and snacks, and assist with light clean up as needed (twice daily).
Coordinate in-house lunches (staff brown bags, office events, etc.), including prompt clean-up; set up staff meetings including IT needs, refreshments, and serve as the go-to resource for conference room phone and IT setup, and keep the conference room clean and ready to use.
Order IT equipment/peripherals as assigned by the IT Committee Lead and present requested items for approval.
Serve as the on-site contact for Pavelcomm technicians, including pickup drop-off, server room access, and related coordination.
Other shared-services support duties as assigned.
Position Requirements:
Associate's, Bachelor's, or High School Diploma with practical experience preferred.
Proficient in MS Office applications (Word, PowerPoint, and Excel).
Current driver's license.
Above-average phone, verbal, and written communication skills.
Ability to work effectively in a team-oriented environment and collaborate with others.
Self-motivated, able to complete tasks, learn new ideas, embrace change, strive to achieve results, and take initiative.
Strong interpersonal skills.
Physical Requirements and Traits:
Punctual, reliable, dependable.
Displays enthusiasm and willingness to learn and assist others.
Able to use computers, tablets, phones, and mobile devices.
Able to drive to complete errands.
Able to sit for prolonged periods while working at a desk and using a computer.
Able to lift up to 25 pounds at times.
Location:
This is an in-office role that is full-time, benefits eligible, and based at our main office in Tigard, Oregon, near Bridgeport Village.
GRI offers a comprehensive compensation package that includes competitive salary, generous PTO accrual, 9 paid holidays, 401K with immediate company contribution, 100% employer-paid medical, dental, vision, life and disability insurance, eligibility for an annual bonus, and continuing education and training reimbursement programs.
GRI is an employee-owned, full-service geotechnical, pavement, geological, and environmental engineering consulting firm based in the Portland, Oregon area. We are an ambitious, highly trained, diversified staff of engineers and geologists. GRI promotes a collaborative work culture, supports training and career development, and encourages work-life integration, which results in a highly desirable work environment.
General Responsibilities Include:
Standard reception tasks such as answering phones, scanning, printing, copying, data entry, and vendor interaction.
Maintain a tidy and welcoming office environment; keep the front desk stocked with needed supplies and greet visitors professionally.
Track inventory and order supplies, including lab supplies requested by the lab lead, peripheral computer equipment, and general office supplies.
Manage copiers by adding paper, ordering toner, coordinating service calls, purging unclaimed printed documents on a regular schedule (end of week), and keeping the copy area clean and organized.
Reorder and recycle print cartridges.
Oversee facility maintenance requests and serve as the on-site contact to meet with service providers as needed.
Check mail, distribute mail, scan accounting mail, and unsubscribe from junk.
Outgoing mail/shipping, including hard-copy documents, maps, samples, FedEx/post office runs, and holiday shipments.
Serve as Phone Administrator.
Assist with travel arrangements.
Maintain kitchen supplies, Percasso, and snacks, and assist with light clean up as needed (twice daily).
Coordinate in-house lunches (staff brown bags, office events, etc.), including prompt clean-up; set up staff meetings including IT needs, refreshments, and serve as the go-to resource for conference room phone and IT setup, and keep the conference room clean and ready to use.
Order IT equipment/peripherals as assigned by the IT Committee Lead and present requested items for approval.
Serve as the on-site contact for Pavelcomm technicians, including pickup drop-off, server room access, and related coordination.
Other shared-services support duties as assigned.
Position Requirements:
Associate's, Bachelor's, or High School Diploma with practical experience preferred.
Proficient in MS Office applications (Word, PowerPoint, and Excel).
Current driver's license.
Above-average phone, verbal, and written communication skills.
Ability to work effectively in a team-oriented environment and collaborate with others.
Self-motivated, able to complete tasks, learn new ideas, embrace change, strive to achieve results, and take initiative.
Strong interpersonal skills.
Physical Requirements and Traits:
Punctual, reliable, dependable.
Displays enthusiasm and willingness to learn and assist others.
Able to use computers, tablets, phones, and mobile devices.
Able to drive to complete errands.
Able to sit for prolonged periods while working at a desk and using a computer.
Able to lift up to 25 pounds at times.
Location:
This is an in-office role that is full-time, benefits eligible, and based at our main office in Tigard, Oregon, near Bridgeport Village.
GRI offers a comprehensive compensation package that includes competitive salary, generous PTO accrual, 9 paid holidays, 401K with immediate company contribution, 100% employer-paid medical, dental, vision, life and disability insurance, eligibility for an annual bonus, and continuing education and training reimbursement programs.