Business Office Coordinator
EPE Corporation, Portland, OR, United States
Saving Our World One Package At A Time
EPE is a Total Packaging Solutions Company and the industry leader in providing environmentally advanced packaging designs and JIT manufacturing support to companies worldwide. With more than 70 manufacturing and design centers located around the world, and over 2400 employees worldwide, EPE can provide real-time packaging solutions and value-added services for every product's requirement. We are committed to providing innovative and sustainable packaging solutions to our customers at the lowest possible cost and least environmental impact.
What We Are Looking For
The Business Office Coordinator serves as the primary administrative resource for plant leadership and production staff, assists with purchasing and inventory documentation, coordinates vendor and customer communications, and ensures accurate recordkeeping related to production, shipping, and employees. This role helps keep the office and plant running smoothly by combining strong administrative skills with an understanding of a production environment.
What You Will Do
Manage front office operations, including phones, emails, mail distribution, and visitor coordination
Coordinate safety training, new hire paperwork, and documentation of employees as needed
Manage onboarding process for temporary staff and work directly with staffing agencies
Maintain employee records and support timekeeping/payroll data entry
Manage the site's sales order email inbox and take ownership of purchase order requests
Process customer purchase orders, determine raw material availability to satisfy the order, and purchase additional raw material from approved vendors if necessary
Work with Plant Manager to control approved budget for ordering raw material, office, and plant supplies
Review internal sale quotations for pricing and volume against purchase orders to ensure accuracy
Create work orders in collaboration with the Plant manager to meet on time deliveries
Develop and carry out an efficient process for both paper and electronic records in compliance with company and state regulations
Maintain excellent data entry within the NetSuite system
Understand billing, payments, A/R, general ledger, revenue recognition, planning, audit, and reporting
Assist in entering invoices into the accounting system and email invoices to customers
Assist plant managers in generating and updating financial records as requested
Assist with inventory management process by conducting cycle counts weekly (and/or as needed)
Provide general administrative support to leadership as needed
Support and comply with all company policies and safety requirements
Perform other related duties as assigned
What You Need To Succeed
Associate degree or equivalent preferred
2-4 years of office administration experience with accounting responsibilities
Strong time-management skills with the ability to prioritize tasks and multitask
Proficient in Microsoft Office Suite and NetSuite
Strong Excel skills including the ability to calculate quotes
Possess an exceptional level of organizational, analytical, and project management skills
Exposure to packing warehouse environment preferred
Bilingual (Spanish) preferred
Benefits We Offer
Health insurance (medical, dental, vision)
Paid sick and paid vacation time off
Company-paid life insurance
Additional life/accidental death and dismemberment insurance
Short and long-term disability
401k with company match
EPE USA is proud to be an Equal Employment Opportunity employer. We intend to maintain a work environment that is free of harassment, discrimination, or retaliation because of age, race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding and/or related medical conditions), gender, gender identity, gender expression, sexual orientation, military or veteran status, or any other status protected by federal, state, or local laws.
If you need assistance or accommodation due to a disability, you may contact us at 800.315.0336.
EPE is a Total Packaging Solutions Company and the industry leader in providing environmentally advanced packaging designs and JIT manufacturing support to companies worldwide. With more than 70 manufacturing and design centers located around the world, and over 2400 employees worldwide, EPE can provide real-time packaging solutions and value-added services for every product's requirement. We are committed to providing innovative and sustainable packaging solutions to our customers at the lowest possible cost and least environmental impact.
What We Are Looking For
The Business Office Coordinator serves as the primary administrative resource for plant leadership and production staff, assists with purchasing and inventory documentation, coordinates vendor and customer communications, and ensures accurate recordkeeping related to production, shipping, and employees. This role helps keep the office and plant running smoothly by combining strong administrative skills with an understanding of a production environment.
What You Will Do
Manage front office operations, including phones, emails, mail distribution, and visitor coordination
Coordinate safety training, new hire paperwork, and documentation of employees as needed
Manage onboarding process for temporary staff and work directly with staffing agencies
Maintain employee records and support timekeeping/payroll data entry
Manage the site's sales order email inbox and take ownership of purchase order requests
Process customer purchase orders, determine raw material availability to satisfy the order, and purchase additional raw material from approved vendors if necessary
Work with Plant Manager to control approved budget for ordering raw material, office, and plant supplies
Review internal sale quotations for pricing and volume against purchase orders to ensure accuracy
Create work orders in collaboration with the Plant manager to meet on time deliveries
Develop and carry out an efficient process for both paper and electronic records in compliance with company and state regulations
Maintain excellent data entry within the NetSuite system
Understand billing, payments, A/R, general ledger, revenue recognition, planning, audit, and reporting
Assist in entering invoices into the accounting system and email invoices to customers
Assist plant managers in generating and updating financial records as requested
Assist with inventory management process by conducting cycle counts weekly (and/or as needed)
Provide general administrative support to leadership as needed
Support and comply with all company policies and safety requirements
Perform other related duties as assigned
What You Need To Succeed
Associate degree or equivalent preferred
2-4 years of office administration experience with accounting responsibilities
Strong time-management skills with the ability to prioritize tasks and multitask
Proficient in Microsoft Office Suite and NetSuite
Strong Excel skills including the ability to calculate quotes
Possess an exceptional level of organizational, analytical, and project management skills
Exposure to packing warehouse environment preferred
Bilingual (Spanish) preferred
Benefits We Offer
Health insurance (medical, dental, vision)
Paid sick and paid vacation time off
Company-paid life insurance
Additional life/accidental death and dismemberment insurance
Short and long-term disability
401k with company match
EPE USA is proud to be an Equal Employment Opportunity employer. We intend to maintain a work environment that is free of harassment, discrimination, or retaliation because of age, race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding and/or related medical conditions), gender, gender identity, gender expression, sexual orientation, military or veteran status, or any other status protected by federal, state, or local laws.
If you need assistance or accommodation due to a disability, you may contact us at 800.315.0336.