Accounts Payable Specialist
Bobcat - Gateway Dealer Network, Knoxville, TN, United States
Accounts Payable Specialist
The Accounts Payable Specialist performs the data entry of Accounts Payable information to maintain accounting database(s). This position is responsible for accuracy, efficiency, and retrieval of processed data.
Onsite position only
Up to $26.00 DOE
Monday -Friday (8-5pm)
Great Benefits
Essential Functions
Posting costs to equipment profiles (Dealership experience preferred)
Sorting the daily accounts payable mail and forwarding to the appropriate person/department for approval
Assigning the proper GL account code to invoices
Inputting invoice data into the accounting system (CDK)
Reviewing discrepancies in data received, requesting clarification or advising supervisor of issues related to data.
Performing data verification routines in accordance with company procedures
Assisting with the check run preparation 3 times a month
Assisting with reconciling the monthly vendor statements
Communicating with employees and vendors regarding payments and transaction
Request W9 and COI on new vendors
Assist with the inventory receiving process, including the following:
Responsible for transportation billing and PO accuracy and entry
Verifying PO accuracy
Recording the cost for each unit into the accounts payables system
Scanning invoice into the accounts payable system
This position requires processing a heavy volume of transactions
Attention to detail and accuracy are essential in this position
Competencies
Competencies include the following:
Thoroughness and Attentive to Details
Keyboard/Typing Skills
Time Management
Communication Proficiency
Supervisory Responsibility
This position has no supervisory responsibilities.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, filing cabinets and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This is largely a sedentary role. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Position Type/Expected Hours of Work
Some flexibility in hours is allowed, but the employee must be available during the "core" work hours of 7:00 a.m. to 5:00 p.m. Overtime as needed based on workload and agreed upon with manager.
Travel
No travel is expected for this position.
Required Education and Experience
Knowledge of word processing, basic spreadsheet, and database maintenance
Basics of database entry
Some Accounts Payable experience is preferred
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Benefits:
Health, Dental, Vision, Life & Disability Policies
Employee Discounts
401K Plan with Company Match
Flexible Spending Account
Paid Holidays & Vacation
Training & Advancement Opportunities
Pre-Employment drug screens & proof of employment eligibility (E-Verify) are required for any position offered.
We are always on the lookout for people who bring fresh perspective and life experiences to our team.
The Accounts Payable Specialist performs the data entry of Accounts Payable information to maintain accounting database(s). This position is responsible for accuracy, efficiency, and retrieval of processed data.
Onsite position only
Up to $26.00 DOE
Monday -Friday (8-5pm)
Great Benefits
Essential Functions
Posting costs to equipment profiles (Dealership experience preferred)
Sorting the daily accounts payable mail and forwarding to the appropriate person/department for approval
Assigning the proper GL account code to invoices
Inputting invoice data into the accounting system (CDK)
Reviewing discrepancies in data received, requesting clarification or advising supervisor of issues related to data.
Performing data verification routines in accordance with company procedures
Assisting with the check run preparation 3 times a month
Assisting with reconciling the monthly vendor statements
Communicating with employees and vendors regarding payments and transaction
Request W9 and COI on new vendors
Assist with the inventory receiving process, including the following:
Responsible for transportation billing and PO accuracy and entry
Verifying PO accuracy
Recording the cost for each unit into the accounts payables system
Scanning invoice into the accounts payable system
This position requires processing a heavy volume of transactions
Attention to detail and accuracy are essential in this position
Competencies
Competencies include the following:
Thoroughness and Attentive to Details
Keyboard/Typing Skills
Time Management
Communication Proficiency
Supervisory Responsibility
This position has no supervisory responsibilities.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, filing cabinets and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This is largely a sedentary role. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Position Type/Expected Hours of Work
Some flexibility in hours is allowed, but the employee must be available during the "core" work hours of 7:00 a.m. to 5:00 p.m. Overtime as needed based on workload and agreed upon with manager.
Travel
No travel is expected for this position.
Required Education and Experience
Knowledge of word processing, basic spreadsheet, and database maintenance
Basics of database entry
Some Accounts Payable experience is preferred
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Benefits:
Health, Dental, Vision, Life & Disability Policies
Employee Discounts
401K Plan with Company Match
Flexible Spending Account
Paid Holidays & Vacation
Training & Advancement Opportunities
Pre-Employment drug screens & proof of employment eligibility (E-Verify) are required for any position offered.
We are always on the lookout for people who bring fresh perspective and life experiences to our team.