Elementary Secretary - LeTort
Carlisle Area School District, Carlisle, PA, United States
Elementary Secretary - LeTort
$15.64/hr 37.5hrs/wk (207 Days)
Building: LeTort Elementary School
Requirements: Act 24 Arrest/Conviction Certification; Act 34 Criminal Clearance; Act 151 Child Line Clearance; Act 114 FBI Fingerprinting Security Clearances; Act 168 Sexual Misconduct/Abuse Disclosure Release and SafeSchools Training
Essential Functions
Section A: Performance Responsibilities
1. Daily Building Operations: Oversee daily building operations to ensure the smooth and efficient functioning of the building. Responsibilities may include, but are not limited to:
Ensure classrooms are appropriately covered
Manage and assign building substitutes and day-to-day substitutes
Assign and track class coverages and payments
Support coverage of counseling and nurse offices (elementary-specific)
Communicate updates and changes from service providers (transportation, food service, etc.)
Manage building "hallpass" system
Manage parent notes, late arrivals, notes to class
2. Front Office Management: Maintain oversight of front office. Responsibilities may include, but are not limited to:
Greet and direct visitors, students and staff
Ensure all parties adhere to visitor sign-in and sign-out procedures
Manage volunteers, student teachers, and others to ensure appropriate clearances and paperwork
Monitor students, family members, and other individuals in the office setting
3. Stakeholder Interactions:
Maintain strong and supportive relationships with parents, students, and staff
Evaluate stakeholder needs, determine urgency, and make decisions on how to respond
Serve as an initial point of contact for questions and concerns
Triage unforeseen situations (emergency/conflict management and diffusing challenging situations)
4. Discipline System and Records: Assist with the oversight and management of the disciplinary system. Responsibilities may include, but are not limited to:
Process and mail discipline referrals as directed by an administrator
Enter discipline records into the student information system
Prepare relevant discipline letters, citation notices, etc.
Track and update detention and suspension lists
Track and update proctor lists and coverages
Communicate relevant information to faculty, staff, and school police
5. Student Accounting: Oversee functions related to student accounting. Responsibilities may include, but are not limited to:
Maintain accurate student accounting records (registrations, transfers, withdrawals, etc.)
Monitor student information collection (PowerSchool, beginning of year)
Track student enrollments across programs (in-person, CVA)
6. Daily Attendance System: Assist with the management of attendance policies and procedures. Responsibilities may include, but are not limited to:
Enter attendance information into the student information system in a timely manner
Prepare and mail attendance letters (concern, medical requirement, other) as directed by an administrator
Track student absences (tardies, unlawful days, etc.)
Prepare attendance reports as needed
7. Building Usage: Maintain oversight of building usage. Responsibilities may include, but are not limited to:
Schedule and track room/building usage
Monitor reservation of shared/common spaces
Respond to facility concerns, inform Maintenance Department, entering tickets, assessing emergency situations
8. School Events and Activities: Assist with the implementation of various school events and activities. Responsibilities may include, but are not limited to:
Maintain building schedules and calendars
Organize and prepare for events and activities
Schedule rooms and locations
Prepare event materials (name tags, certificates, badges, etc.)
Reserve transportation for school trips
9. Scheduling: Perform scheduling tasks for supervisors/administrators. Responsibilities may include, but are not limited to:
Schedule meetings
Schedule teacher observations, walkthroughs, and similar activities
Schedule special events
Register for and schedule out-of-district events
10. Financial Responsibilities: Assist the building administrator with financial duties. Responsibilities may include, but are not limited to:
Maintain building budgets, requisitions, purchase cards, and related processes
Reconcile budgets and expenditures on a regular basis
Count money, make and track deposits
Maintain ledger accounts related to student activities
11. General Communication: Communicate with stakeholders as required. Responsibilities may include, but are not limited to:
Manage faculty and staff emails, announcements, and communication
Prepare family and parent emails, letters, and communications
Prepare student emails, letters, and communications
Create building newsletters, if applicable
12. General Office / Clerical: Perform general clerical duties. Responsibilities may include, but are not limited to:
Communicate with students, families, faculty, and staff email, phone, etc.
Prepare, open, and distribute mail and interoffice mail
Schedule appointments
Prepare, file and copy documents
Order office/building materials and supplies; maintain inventories as needed
Place work orders for malfunctioning equipment
13. Student Supervision: Assist as assigned with student supervision. Examples:
Monitoring students in the front office area
Assisting with special events or activities
14. Position-Specific Responsibilities: Complete administrative responsibilities related to the specific positions, buildings, and/or levels. Examples:
Course selection and student scheduling
Coordination of / preparation for state assessments
Worker permits
Communication/oversight of virtual instruction students
Coordinate and track safety drills
Manage student special events
15. Other Duties: Perform other responsibilities as assigned.
Available: July 1, 2026
Contact: Mrs. Michelle Sarokon HR Coordinator 540 W. North St. Carlisle, PA 17013
The Carlisle Area School District is an equal opportunity education institution and will not discriminate on the basis of race, color, age, creed, religion, gender, gender-identity, sexual orientation, ancestry, national origin, marital status, pregnancy, disability or any other status protected by law in its activities, programs, or employment practices as required by Title VI, Title IX and Section 504.
No person shall on the grounds of race, color, age, creed, religion, gender, gender-identity, sexual orientation, ancestry, national origin, marital status, pregnancy, disability or any other status protected by law be excluded from participation in or be subjected to discrimination in any program or activity funded in whole or in part by federal funds. Discrimination on the basis of sex or religion is also prohibited in some federal programs.
For information regarding civil rights or grievances procedures, services, activities and facilities that are assessable to and usable by handicapped persons, contact:
Dr. Michael R. Gogoj Title IX Coordinator 540 West North Street Carlisle, PA 17013 717-240-6800
Lisa Slover Section 504 Coordinator Director of Student Services Office Address 623 West Penn Street Carlisle, PA 17013 717-240-6800 ext. 17815 sloverl@carlisleschools.org
$15.64/hr 37.5hrs/wk (207 Days)
Building: LeTort Elementary School
Requirements: Act 24 Arrest/Conviction Certification; Act 34 Criminal Clearance; Act 151 Child Line Clearance; Act 114 FBI Fingerprinting Security Clearances; Act 168 Sexual Misconduct/Abuse Disclosure Release and SafeSchools Training
Essential Functions
Section A: Performance Responsibilities
1. Daily Building Operations: Oversee daily building operations to ensure the smooth and efficient functioning of the building. Responsibilities may include, but are not limited to:
Ensure classrooms are appropriately covered
Manage and assign building substitutes and day-to-day substitutes
Assign and track class coverages and payments
Support coverage of counseling and nurse offices (elementary-specific)
Communicate updates and changes from service providers (transportation, food service, etc.)
Manage building "hallpass" system
Manage parent notes, late arrivals, notes to class
2. Front Office Management: Maintain oversight of front office. Responsibilities may include, but are not limited to:
Greet and direct visitors, students and staff
Ensure all parties adhere to visitor sign-in and sign-out procedures
Manage volunteers, student teachers, and others to ensure appropriate clearances and paperwork
Monitor students, family members, and other individuals in the office setting
3. Stakeholder Interactions:
Maintain strong and supportive relationships with parents, students, and staff
Evaluate stakeholder needs, determine urgency, and make decisions on how to respond
Serve as an initial point of contact for questions and concerns
Triage unforeseen situations (emergency/conflict management and diffusing challenging situations)
4. Discipline System and Records: Assist with the oversight and management of the disciplinary system. Responsibilities may include, but are not limited to:
Process and mail discipline referrals as directed by an administrator
Enter discipline records into the student information system
Prepare relevant discipline letters, citation notices, etc.
Track and update detention and suspension lists
Track and update proctor lists and coverages
Communicate relevant information to faculty, staff, and school police
5. Student Accounting: Oversee functions related to student accounting. Responsibilities may include, but are not limited to:
Maintain accurate student accounting records (registrations, transfers, withdrawals, etc.)
Monitor student information collection (PowerSchool, beginning of year)
Track student enrollments across programs (in-person, CVA)
6. Daily Attendance System: Assist with the management of attendance policies and procedures. Responsibilities may include, but are not limited to:
Enter attendance information into the student information system in a timely manner
Prepare and mail attendance letters (concern, medical requirement, other) as directed by an administrator
Track student absences (tardies, unlawful days, etc.)
Prepare attendance reports as needed
7. Building Usage: Maintain oversight of building usage. Responsibilities may include, but are not limited to:
Schedule and track room/building usage
Monitor reservation of shared/common spaces
Respond to facility concerns, inform Maintenance Department, entering tickets, assessing emergency situations
8. School Events and Activities: Assist with the implementation of various school events and activities. Responsibilities may include, but are not limited to:
Maintain building schedules and calendars
Organize and prepare for events and activities
Schedule rooms and locations
Prepare event materials (name tags, certificates, badges, etc.)
Reserve transportation for school trips
9. Scheduling: Perform scheduling tasks for supervisors/administrators. Responsibilities may include, but are not limited to:
Schedule meetings
Schedule teacher observations, walkthroughs, and similar activities
Schedule special events
Register for and schedule out-of-district events
10. Financial Responsibilities: Assist the building administrator with financial duties. Responsibilities may include, but are not limited to:
Maintain building budgets, requisitions, purchase cards, and related processes
Reconcile budgets and expenditures on a regular basis
Count money, make and track deposits
Maintain ledger accounts related to student activities
11. General Communication: Communicate with stakeholders as required. Responsibilities may include, but are not limited to:
Manage faculty and staff emails, announcements, and communication
Prepare family and parent emails, letters, and communications
Prepare student emails, letters, and communications
Create building newsletters, if applicable
12. General Office / Clerical: Perform general clerical duties. Responsibilities may include, but are not limited to:
Communicate with students, families, faculty, and staff email, phone, etc.
Prepare, open, and distribute mail and interoffice mail
Schedule appointments
Prepare, file and copy documents
Order office/building materials and supplies; maintain inventories as needed
Place work orders for malfunctioning equipment
13. Student Supervision: Assist as assigned with student supervision. Examples:
Monitoring students in the front office area
Assisting with special events or activities
14. Position-Specific Responsibilities: Complete administrative responsibilities related to the specific positions, buildings, and/or levels. Examples:
Course selection and student scheduling
Coordination of / preparation for state assessments
Worker permits
Communication/oversight of virtual instruction students
Coordinate and track safety drills
Manage student special events
15. Other Duties: Perform other responsibilities as assigned.
Available: July 1, 2026
Contact: Mrs. Michelle Sarokon HR Coordinator 540 W. North St. Carlisle, PA 17013
The Carlisle Area School District is an equal opportunity education institution and will not discriminate on the basis of race, color, age, creed, religion, gender, gender-identity, sexual orientation, ancestry, national origin, marital status, pregnancy, disability or any other status protected by law in its activities, programs, or employment practices as required by Title VI, Title IX and Section 504.
No person shall on the grounds of race, color, age, creed, religion, gender, gender-identity, sexual orientation, ancestry, national origin, marital status, pregnancy, disability or any other status protected by law be excluded from participation in or be subjected to discrimination in any program or activity funded in whole or in part by federal funds. Discrimination on the basis of sex or religion is also prohibited in some federal programs.
For information regarding civil rights or grievances procedures, services, activities and facilities that are assessable to and usable by handicapped persons, contact:
Dr. Michael R. Gogoj Title IX Coordinator 540 West North Street Carlisle, PA 17013 717-240-6800
Lisa Slover Section 504 Coordinator Director of Student Services Office Address 623 West Penn Street Carlisle, PA 17013 717-240-6800 ext. 17815 sloverl@carlisleschools.org