Executive Assistant to the CEO
Mack & Associates, Ltd., Santa Monica, CA, United States
A prestigious and growing venture capital firm is in search of a highly skilled Executive Assistant to provide dedicated support to the CEO and C-Suite Team. This position presents an exceptional opportunity to collaborate closely with an inspiring executive, contributing to all areas of the business while fostering meaningful professional development. The Executive Assistant will act as a trusted partner to the CEO and C-Suite Team managing a blend of professional and personal responsibilities. Key duties include overseeing a complex calendar, coordinating both domestic and international travel (often via private aircraft), and organizing special events. The ideal candidate will be a sharp, strategic thinker with a proactive approach, strong work ethic, and a positive, adaptable attitude suited to a high-energy, results-driven environment. The salary range for this position is $160k-225k, depending on experience. A competitive benefits package is included, featuring medical and dental coverage, as well as generous paid time off. Please note: the role requires being on site four days per week, with some flexibility for hybrid work-from-home arrangements.
Key Responsibilities
Manage complex and ever-changing calendars, including scheduling meetings and maintaining detailed itineraries
Coordinate extensive travel arrangements, both domestic and international, including private aircraft
Assist in the development and preparation of executive-level presentations, meeting materials, and speeches
Prepare, reconcile, and submit expense reports and invoices in a timely manner
Draft, proofread, and manage correspondence with accuracy and discretion
Field and direct incoming calls and communications to appropriate parties with professionalism and efficiency
Support additional projects and administrative tasks as needed
Qualifications
A minimum of 6-8 years of high-level administrative support experience at the C level preferably coming from venture capital or private equity industries
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Exceptional written communication skills with a keen eye for detail
Strong interpersonal skills and a commitment to providing excellent service
Ability to perform under pressure, adapt to shifting priorities, and maintain composure in a dynamic environment
A true team player eager to take on new challenge
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Key Responsibilities
Manage complex and ever-changing calendars, including scheduling meetings and maintaining detailed itineraries
Coordinate extensive travel arrangements, both domestic and international, including private aircraft
Assist in the development and preparation of executive-level presentations, meeting materials, and speeches
Prepare, reconcile, and submit expense reports and invoices in a timely manner
Draft, proofread, and manage correspondence with accuracy and discretion
Field and direct incoming calls and communications to appropriate parties with professionalism and efficiency
Support additional projects and administrative tasks as needed
Qualifications
A minimum of 6-8 years of high-level administrative support experience at the C level preferably coming from venture capital or private equity industries
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Exceptional written communication skills with a keen eye for detail
Strong interpersonal skills and a commitment to providing excellent service
Ability to perform under pressure, adapt to shifting priorities, and maintain composure in a dynamic environment
A true team player eager to take on new challenge
#J-18808-Ljbffr