2025-26 School Office Manager Middle School-Webber Middle School
Poudre School District, Fort Collins, CO, United States
Please Note:
This position will close on the Poudre School District job board on January 26, 2026. For the most up-to-date status and to apply directly, visit the job board at https://psdschools.schoolspring.com/?jobid=5496400. Applications submitted through Connecting CO are not reviewed.
Please apply directly
on our job board via the external link. Applications submitted through Connecting CO will not be reviewed. Apply directly through our job board here: https://psdschools.schoolspring.com/?jobid=5496400.
Pay Range: $26.55 - $29.74 per hour
Hours/day: 8
Work calendar days: 215
Duration of position: remainder of school year
Benefits include: health insurance, dental insurance, life insurance, PERA retirement, paid time off, short and long term disability, and other optional benefit elections
SUMMARY
Responsible for the smooth and efficient management of the school administrative office and for providing administrative assistance to the principal, administrators, office, school staff, and students at an assigned middle school. May guide the work of support staff.
JOB TASKS
Perform financial duties, including reconciling and monitoring school-wide budgets, grants, and PSA accounts; maintain petty cash; research, create, run, and maintain financial and other reports; monitor and maintain building compensation plans; order and inventory office supplies, equipment, and textbooks; process purchase orders and oversee the process for vendor contracts, process warehouse orders, restricted checks, fund transfers, and travel and mileage reimbursements; monitor purchasing cards; and submit job orders; manage School Pay system for collecting student fees; prepare Employee Reports and other payroll/finance documents.
Manage principal's calendar, including scheduling meetings, observations, and appointments. Compose, type, track, and/or submit correspondence, handbooks, newsletters, employee evaluations, and reports. Make travel arrangements as necessary. Maintain on‑site employee personnel files and security and distribution of school building keys.
Receive calls, greet visitors, and answer inquiries. Direct calls and visitors to the appropriate person as necessary. Assist students and parents with ParentVue passwords and navigation.
Monitor substitutes scheduled for staff absences and obtain coverage within the for absences not assigned through the system. May report and monitor employee absences through absence system. Arrange for, monitor, and sign time cards for substitutes.
Supervise students in lunchroom, halls and office area as needed.
May lead support staff, including training, assigning and guiding work, and assist with interviewing.
Attend work and arrive in a timely manner.
Maintain building rental calendar, telephone system, and building telephone tree.
Serve on and attend various employee teams and attend all faculty meetings. Participate as a member of the building Crisis Team.
Assist the athletic department with creating team rosters, tracking physicals, processing fee payments and ordering supplies/equipment.
Assist in the organization of assessment testing and safety drills.
Organize student/parent events such as conferences, back‑to‑school nights, open house, and student award nights. Coordinate staff events such as celebrations and retirements.
Assist with production of master school schedule.
Perform other duties as assigned.
EDUCATION, EXPERIENCE, AND LICENSES REQUIRED
High school diploma or equivalent
Specialized training beyond high school preferred
Five year of progressive related experience, including experience supervising support staff
Equivalent combination of education and experience acceptable
Successful completion of First Aid and CPR, and administering medication in a school setting (if not currently certified, successful completion must be done at earliest convenience after hire)
Criminal background check required for hire
Questions regarding this posting can be directed to talent@psdschools.org
#J-18808-Ljbffr
This position will close on the Poudre School District job board on January 26, 2026. For the most up-to-date status and to apply directly, visit the job board at https://psdschools.schoolspring.com/?jobid=5496400. Applications submitted through Connecting CO are not reviewed.
Please apply directly
on our job board via the external link. Applications submitted through Connecting CO will not be reviewed. Apply directly through our job board here: https://psdschools.schoolspring.com/?jobid=5496400.
Pay Range: $26.55 - $29.74 per hour
Hours/day: 8
Work calendar days: 215
Duration of position: remainder of school year
Benefits include: health insurance, dental insurance, life insurance, PERA retirement, paid time off, short and long term disability, and other optional benefit elections
SUMMARY
Responsible for the smooth and efficient management of the school administrative office and for providing administrative assistance to the principal, administrators, office, school staff, and students at an assigned middle school. May guide the work of support staff.
JOB TASKS
Perform financial duties, including reconciling and monitoring school-wide budgets, grants, and PSA accounts; maintain petty cash; research, create, run, and maintain financial and other reports; monitor and maintain building compensation plans; order and inventory office supplies, equipment, and textbooks; process purchase orders and oversee the process for vendor contracts, process warehouse orders, restricted checks, fund transfers, and travel and mileage reimbursements; monitor purchasing cards; and submit job orders; manage School Pay system for collecting student fees; prepare Employee Reports and other payroll/finance documents.
Manage principal's calendar, including scheduling meetings, observations, and appointments. Compose, type, track, and/or submit correspondence, handbooks, newsletters, employee evaluations, and reports. Make travel arrangements as necessary. Maintain on‑site employee personnel files and security and distribution of school building keys.
Receive calls, greet visitors, and answer inquiries. Direct calls and visitors to the appropriate person as necessary. Assist students and parents with ParentVue passwords and navigation.
Monitor substitutes scheduled for staff absences and obtain coverage within the for absences not assigned through the system. May report and monitor employee absences through absence system. Arrange for, monitor, and sign time cards for substitutes.
Supervise students in lunchroom, halls and office area as needed.
May lead support staff, including training, assigning and guiding work, and assist with interviewing.
Attend work and arrive in a timely manner.
Maintain building rental calendar, telephone system, and building telephone tree.
Serve on and attend various employee teams and attend all faculty meetings. Participate as a member of the building Crisis Team.
Assist the athletic department with creating team rosters, tracking physicals, processing fee payments and ordering supplies/equipment.
Assist in the organization of assessment testing and safety drills.
Organize student/parent events such as conferences, back‑to‑school nights, open house, and student award nights. Coordinate staff events such as celebrations and retirements.
Assist with production of master school schedule.
Perform other duties as assigned.
EDUCATION, EXPERIENCE, AND LICENSES REQUIRED
High school diploma or equivalent
Specialized training beyond high school preferred
Five year of progressive related experience, including experience supervising support staff
Equivalent combination of education and experience acceptable
Successful completion of First Aid and CPR, and administering medication in a school setting (if not currently certified, successful completion must be done at earliest convenience after hire)
Criminal background check required for hire
Questions regarding this posting can be directed to talent@psdschools.org
#J-18808-Ljbffr