People Operations Specialist
ServiceNow, West Palm Beach, FL, United States
Company Description
It all started in sunny San Diego, California in 2004 when a visionary engineer, Fred Luddy, saw the potential to transform how we work. Fast forward to today — ServiceNow stands as a global market leader, bringing innovative AI‑enhanced technology to over 8,100 customers, including 85% of the Fortune 500®. Our intelligent cloud‑based platform seamlessly connects people, systems, and processes to empower organizations to find smarter, faster, and better ways to work. But this is just the beginning of our journey. Join us as we pursue our purpose to make the world work better for everyone.
Job Description
At ServiceNow, our technology makes the world work for everyone, and our people make it possible. We move fast because the world can’t wait, and we innovate in ways no one else can for our customers and communities. By joining ServiceNow you are part of an ambitious team of change makers who have a restless curiosity and a drive for ingenuity. We know that your best work happens when you live your best life and share your unique talents, so we do everything we can to make that possible. We dream big together, supporting each other to make our individual and collective dreams come true. The future is ours, and it starts with you.
With more than 7,700+ customers, we serve approximately 85% of the Fortune 500®, and we're proud to be one of the FORTUNE 100 Best Companies to Work For® and World's Most Admired Companies™.
Learn more on the Life at Now blog and hear from our employees about their experiences working at ServiceNow.
Unsure if you meet all the qualifications of a job description but are deeply excited about the role? We still encourage you to apply! At ServiceNow, we are committed to creating an inclusive environment where all voices are heard, valued, and respected. We welcome all candidates, including individuals from non‑traditional, varied backgrounds, that might not come from a typical path connected to this role. We believe skills and experience are transferable, and the desire to dream big makes for great candidates.
What You Get To Do In This Role
Our Global People Care team makes the world of work better for our employees. Using our own technology, we deliver an engaging employee experience, providing support to employees and managers across 27 countries. Partnering closely with our HR Business Partners and Centers of Excellence we create a strong and effective cross‑functional team. We learn from our employees’ interactions with us, and constantly evolve and enhance our service delivery.
As a People Operations Specialist, you will play a crucial role in supporting and streamlining the employee journey on a global scale. You will build rapport, research and provide timely information about Global People processes and policies in the moments that matter, and help elevate the Global People Operations HR service and delivery capabilities.
Key Responsibilities
Build and nurture productive partnerships with Centers of Excellence, HR Business Partners, employees, and managers
Effectively prioritize and manage Tier 1 and 2 HR cases across time zones and teams to ensure SLA adherence – utilizing our innovative employee portal and live agent system to always ensure the highest quality service and seamless customer experiences
Execute Global People Product‑aligned processes with a focus on enhancing the employee experience. These processes may include creating offer letters and contracts, processing employee data, providing program and policy information, supporting employee learning platforms, and/or supporting Live Agent chat services
Utilize operational knowledge and sound judgment to elevate issues or HR cases timely as necessary, capturing subject matter expertise and ensuring resolution against at‑risk or breach of SLAs
Empower employees to self‑serve their HR policy and process needs by leveraging and promoting our internal knowledge base
Uphold a high standard of data integrity in all systems and documents, ensuring accuracy of all data points
Perform audits and validations of HR Case transactions as required
Provide feedback to Team Lead and/or Manager on experience and/or process improvement opportunities – identifying inconsistent, inefficient, and incongruent processes, policies, and practices to prevent and mitigate HR risk and compliance issues
Provide project and User Acceptance Testing (UAT) support as required
Develop and maintain Standard Operating Procedure documents and response templates to streamline Care services and support functions
What Are We Looking For
To excel in this role, you should demonstrate the following:
Living our values: you take a humble approach to learning, obsess over customer experience, consistently strive to foster empathy and inclusivity, and celebrate wins collectively.
High emotional intelligence (EQ) and excellent interpersonal skills – we promote proactive, positive, and professional interactions always.
Ability to thrive in dynamic, diverse business environments
Ability to independently and successfully organize tasks and manage time
Ability to shift priorities as needed – able to stay calm under pressure and apply independent problem‑solving skills to find solutions when situations don’t go as planned
Outstanding attention to detail and accuracy
Ability to work collaboratively – finding common ground and goals including in times of ambiguity
Ability to think ahead: independently anticipate and troubleshoot bottlenecks, manage escalations, and remove obstacles before they become a problem
A strong sense of urgency – you can react and follow through with appropriate levels of urgency to situations and events that are time sensitive
Able to deal with complex requests – e.g., managing different time zones, conflicting schedules
Ability to quickly acquire an understanding of relevant business policies, procedures, and systems
Ability to quickly and efficiently research, identify and summarize relevant information
Identify gaps in knowledge or supporting policies and proactively communicate improvement opportunities for employee resources
Availability to work in shifts
Qualifications
Required Qualifications:
Experience in leveraging or critically thinking about how to integrate AI into work processes, decision‑making, or problem‑solving. This may include using AI‑powered tools, automating workflows, analyzing AI‑driven insights, or exploring AI's potential impact on the function or industry.
2-4 years of previous experience working in an HR operations or centralized customer service support role supporting global client groups
Strong process support skills and knowledge of Human Resource tools and technology
Experience working in a fast‑paced, dynamic environment, including in support of Centers of Excellence
Bachelor’s / Post Graduation degree or equivalent experience
Work Personas
We approach our distributed world of work with flexibility and trust. Work personas (flexible, remote, or required in office) are categories that are assigned to ServiceNow employees depending on the nature of their work and the location of their assigned work. Learn more here. To determine eligibility for a work persona, ServiceNow may confirm the distance between your primary residence and the closest ServiceNow office using a third‑party service.
Equal Opportunity Employer
ServiceNow is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, national origin or nationality, ancestry, age, disability, gender identity or expression, marital status, veteran status, or any other category protected by law. In addition, all qualified applicants with arrest or conviction records will be considered for employment in accordance with legal requirements.
Accommodations
We strive to create an accessible and inclusive experience for all candidates. If you require a reasonable accommodation to complete any part of the application process, or are unable to use this online application and need an alternative method to apply, please contact globaltalentss@servicenow.com for assistance.
Export Control Regulations
For positions requiring access to controlled technology subject to export control regulations, including the U.S. Export Administration Regulations (EAR), ServiceNow may be required to obtain export control approval from government authorities for certain individuals. All employment is contingent upon ServiceNow obtaining any export license or other approval that may be required by relevant export control authorities.
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It all started in sunny San Diego, California in 2004 when a visionary engineer, Fred Luddy, saw the potential to transform how we work. Fast forward to today — ServiceNow stands as a global market leader, bringing innovative AI‑enhanced technology to over 8,100 customers, including 85% of the Fortune 500®. Our intelligent cloud‑based platform seamlessly connects people, systems, and processes to empower organizations to find smarter, faster, and better ways to work. But this is just the beginning of our journey. Join us as we pursue our purpose to make the world work better for everyone.
Job Description
At ServiceNow, our technology makes the world work for everyone, and our people make it possible. We move fast because the world can’t wait, and we innovate in ways no one else can for our customers and communities. By joining ServiceNow you are part of an ambitious team of change makers who have a restless curiosity and a drive for ingenuity. We know that your best work happens when you live your best life and share your unique talents, so we do everything we can to make that possible. We dream big together, supporting each other to make our individual and collective dreams come true. The future is ours, and it starts with you.
With more than 7,700+ customers, we serve approximately 85% of the Fortune 500®, and we're proud to be one of the FORTUNE 100 Best Companies to Work For® and World's Most Admired Companies™.
Learn more on the Life at Now blog and hear from our employees about their experiences working at ServiceNow.
Unsure if you meet all the qualifications of a job description but are deeply excited about the role? We still encourage you to apply! At ServiceNow, we are committed to creating an inclusive environment where all voices are heard, valued, and respected. We welcome all candidates, including individuals from non‑traditional, varied backgrounds, that might not come from a typical path connected to this role. We believe skills and experience are transferable, and the desire to dream big makes for great candidates.
What You Get To Do In This Role
Our Global People Care team makes the world of work better for our employees. Using our own technology, we deliver an engaging employee experience, providing support to employees and managers across 27 countries. Partnering closely with our HR Business Partners and Centers of Excellence we create a strong and effective cross‑functional team. We learn from our employees’ interactions with us, and constantly evolve and enhance our service delivery.
As a People Operations Specialist, you will play a crucial role in supporting and streamlining the employee journey on a global scale. You will build rapport, research and provide timely information about Global People processes and policies in the moments that matter, and help elevate the Global People Operations HR service and delivery capabilities.
Key Responsibilities
Build and nurture productive partnerships with Centers of Excellence, HR Business Partners, employees, and managers
Effectively prioritize and manage Tier 1 and 2 HR cases across time zones and teams to ensure SLA adherence – utilizing our innovative employee portal and live agent system to always ensure the highest quality service and seamless customer experiences
Execute Global People Product‑aligned processes with a focus on enhancing the employee experience. These processes may include creating offer letters and contracts, processing employee data, providing program and policy information, supporting employee learning platforms, and/or supporting Live Agent chat services
Utilize operational knowledge and sound judgment to elevate issues or HR cases timely as necessary, capturing subject matter expertise and ensuring resolution against at‑risk or breach of SLAs
Empower employees to self‑serve their HR policy and process needs by leveraging and promoting our internal knowledge base
Uphold a high standard of data integrity in all systems and documents, ensuring accuracy of all data points
Perform audits and validations of HR Case transactions as required
Provide feedback to Team Lead and/or Manager on experience and/or process improvement opportunities – identifying inconsistent, inefficient, and incongruent processes, policies, and practices to prevent and mitigate HR risk and compliance issues
Provide project and User Acceptance Testing (UAT) support as required
Develop and maintain Standard Operating Procedure documents and response templates to streamline Care services and support functions
What Are We Looking For
To excel in this role, you should demonstrate the following:
Living our values: you take a humble approach to learning, obsess over customer experience, consistently strive to foster empathy and inclusivity, and celebrate wins collectively.
High emotional intelligence (EQ) and excellent interpersonal skills – we promote proactive, positive, and professional interactions always.
Ability to thrive in dynamic, diverse business environments
Ability to independently and successfully organize tasks and manage time
Ability to shift priorities as needed – able to stay calm under pressure and apply independent problem‑solving skills to find solutions when situations don’t go as planned
Outstanding attention to detail and accuracy
Ability to work collaboratively – finding common ground and goals including in times of ambiguity
Ability to think ahead: independently anticipate and troubleshoot bottlenecks, manage escalations, and remove obstacles before they become a problem
A strong sense of urgency – you can react and follow through with appropriate levels of urgency to situations and events that are time sensitive
Able to deal with complex requests – e.g., managing different time zones, conflicting schedules
Ability to quickly acquire an understanding of relevant business policies, procedures, and systems
Ability to quickly and efficiently research, identify and summarize relevant information
Identify gaps in knowledge or supporting policies and proactively communicate improvement opportunities for employee resources
Availability to work in shifts
Qualifications
Required Qualifications:
Experience in leveraging or critically thinking about how to integrate AI into work processes, decision‑making, or problem‑solving. This may include using AI‑powered tools, automating workflows, analyzing AI‑driven insights, or exploring AI's potential impact on the function or industry.
2-4 years of previous experience working in an HR operations or centralized customer service support role supporting global client groups
Strong process support skills and knowledge of Human Resource tools and technology
Experience working in a fast‑paced, dynamic environment, including in support of Centers of Excellence
Bachelor’s / Post Graduation degree or equivalent experience
Work Personas
We approach our distributed world of work with flexibility and trust. Work personas (flexible, remote, or required in office) are categories that are assigned to ServiceNow employees depending on the nature of their work and the location of their assigned work. Learn more here. To determine eligibility for a work persona, ServiceNow may confirm the distance between your primary residence and the closest ServiceNow office using a third‑party service.
Equal Opportunity Employer
ServiceNow is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, national origin or nationality, ancestry, age, disability, gender identity or expression, marital status, veteran status, or any other category protected by law. In addition, all qualified applicants with arrest or conviction records will be considered for employment in accordance with legal requirements.
Accommodations
We strive to create an accessible and inclusive experience for all candidates. If you require a reasonable accommodation to complete any part of the application process, or are unable to use this online application and need an alternative method to apply, please contact globaltalentss@servicenow.com for assistance.
Export Control Regulations
For positions requiring access to controlled technology subject to export control regulations, including the U.S. Export Administration Regulations (EAR), ServiceNow may be required to obtain export control approval from government authorities for certain individuals. All employment is contingent upon ServiceNow obtaining any export license or other approval that may be required by relevant export control authorities.
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