Program Manager - Scheduling and Planning
MiniMed, Los Angeles, CA, United States
Application window closes on 1 May 2026.
About The Role
As a Program Manager – Scheduling and Planning, you will lead the establishment of an enterprise-wide scheduling capability, standardize scheduling practices across programs, and equip teams with consistent reporting, metrics, and training. You will partner with Program Management, functional leaders, and the PMO to enhance visibility, alignment, and execution across the organization.
Responsibilities
Enterprise Scheduling System Ownership (Microsoft Project)
Establish, configure, and sustain an enterprise scheduling system using Microsoft Project (and associated tools as applicable).
Define governance for schedule creation and maintenance (e.g., calendars, coding structures, templates, naming conventions).
Drive consistent use of schedule best practices (e.g., logic, dependencies, constraints, baseline management, progress status methodology).
Lead ongoing schedule quality reviews and corrective actions to ensure reliable, audit‑ready plans.
Standardization of Scheduling Practices Across Programs
Develop and implement standard scheduling processes across cross‑functional programs (R&D, Operations, Quality, Regulatory, Clinical, etc.).
Define consistent Integrated Master Schedule (IMS) requirements by phase and program type.
Establish a repeatable operating cadence for schedule updates, reviews, and escalation paths for schedule risk.
Training, Mentorship, and Capability Building
Train and mentor Program Managers and/or Scheduling Analysts on schedule development, maintenance, and analysis techniques.
Build and maintain training assets, job aids, onboarding guides, and a scheduling community of practice.
Coach teams on critical path analysis, near‑critical analysis, milestone integrity, and schedule recovery strategies.
Reporting, Metrics, and Executive Readouts
Build and maintain consistent schedule reporting, dashboards, and metrics to support program and portfolio decision‑making, including:
Schedule health indicators (logic quality, constraints, milestone integrity)
Critical path
ear‑critical path insights
Baseline vs. forecast variance analysis
Milestone performance and trend reporting
Provide executive‑ready summary reporting and recommend actions based on schedule analytics.
Cross‑Functional Partnership & PMO Governance
Partner with PMO leadership and functional stakeholders to align schedule deliverables with program governance and business needs.
Support portfolio roll‑ups, scenario planning, and schedule risk visibility.
Influence across multiple teams and stakeholders to drive adoption, accountability, and continuous improvement.
Minimum Requirements
Bachelor’s degree in Engineering, Business, Operations, Project Management, or related field and minimum of 5 years of relevant experience, or advanced degree with a minimum of 3 years of relevant experience.
Nice to Have
Prefer 7+ years of experience in project/program scheduling, project controls, program management, or related discipline.
Advanced proficiency with Microsoft Project (required), including building integrated schedules, baselines, dependencies, and reporting.
Demonstrated experience developing and maintaining integrated master schedules across complex, cross‑functional programs.
Proven ability to standardize processes and drive adoption across multiple stakeholders.
Experience in a regulated environment (medical device, pharmaceutical, biotech, aerospace, automotive, or similar).
Experience implementing scheduling standards in an enterprise/PMO setting (templates, governance, audits, training programs).
Experience creating portfolio reporting and schedule performance metrics for executive audiences.
Familiarity with schedule risk analysis concepts and recovery planning techniques.
Certifications such as PMP, PMI‑SP, or equivalent.
Experience mentoring schedulers/analysts or building a scheduling Center of Excellence (CoE).
Physical Job Requirements
The above statements describe the general nature and level of work performed by employees assigned to this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For office roles: employees are regularly required to be independently mobile, interact with a computer, and communicate with peers and co‑workers.
Benefits & Compensation
MiniMed offers a competitive salary and flexible benefits package. Salary ranges for U.S. (excluding Puerto Rico) locations: $132,000.00 – $198,000.00. The base salary range applies across the United States, excluding California. Compensation and benefits information pertains solely to candidates hired within the United States.
This position is eligible for a short‑term incentive called the Short Term Incentive (STI).
Regular employees working 20 or more hours per week are eligible for a robust benefits package, including health, dental, and vision insurance; a Health Savings Account; a Healthcare Flexible Spending Account; life insurance; long‑term disability leave; a dependent daycare spending account; a 401(k) plan with company match; short‑term disability coverage; paid time off and holidays; participation in the Employee Stock Purchase Plan; and access to the Employee Assistance Program.
Eligible employees may also benefit from our Non‑qualified Retirement Plan Supplement and Capital Accumulation Plan, subject to IRS minimum earnings requirements. “Regular employees” refers to those who are not temporary staff, such as interns, and some benefits may not apply to employees in Puerto Rico.
Equal Employment Opportunity
MiniMed provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, familial status, membership or activity in a local human rights commission, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state, or local law. MiniMed will provide reasonable accommodations for qualified individuals with disabilities. If you are applying to perform work that involves at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find a list of all material job duties for which criminal history may have a direct, adverse relationship with employment. MiniMed will consider qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#J-18808-Ljbffr
About The Role
As a Program Manager – Scheduling and Planning, you will lead the establishment of an enterprise-wide scheduling capability, standardize scheduling practices across programs, and equip teams with consistent reporting, metrics, and training. You will partner with Program Management, functional leaders, and the PMO to enhance visibility, alignment, and execution across the organization.
Responsibilities
Enterprise Scheduling System Ownership (Microsoft Project)
Establish, configure, and sustain an enterprise scheduling system using Microsoft Project (and associated tools as applicable).
Define governance for schedule creation and maintenance (e.g., calendars, coding structures, templates, naming conventions).
Drive consistent use of schedule best practices (e.g., logic, dependencies, constraints, baseline management, progress status methodology).
Lead ongoing schedule quality reviews and corrective actions to ensure reliable, audit‑ready plans.
Standardization of Scheduling Practices Across Programs
Develop and implement standard scheduling processes across cross‑functional programs (R&D, Operations, Quality, Regulatory, Clinical, etc.).
Define consistent Integrated Master Schedule (IMS) requirements by phase and program type.
Establish a repeatable operating cadence for schedule updates, reviews, and escalation paths for schedule risk.
Training, Mentorship, and Capability Building
Train and mentor Program Managers and/or Scheduling Analysts on schedule development, maintenance, and analysis techniques.
Build and maintain training assets, job aids, onboarding guides, and a scheduling community of practice.
Coach teams on critical path analysis, near‑critical analysis, milestone integrity, and schedule recovery strategies.
Reporting, Metrics, and Executive Readouts
Build and maintain consistent schedule reporting, dashboards, and metrics to support program and portfolio decision‑making, including:
Schedule health indicators (logic quality, constraints, milestone integrity)
Critical path
ear‑critical path insights
Baseline vs. forecast variance analysis
Milestone performance and trend reporting
Provide executive‑ready summary reporting and recommend actions based on schedule analytics.
Cross‑Functional Partnership & PMO Governance
Partner with PMO leadership and functional stakeholders to align schedule deliverables with program governance and business needs.
Support portfolio roll‑ups, scenario planning, and schedule risk visibility.
Influence across multiple teams and stakeholders to drive adoption, accountability, and continuous improvement.
Minimum Requirements
Bachelor’s degree in Engineering, Business, Operations, Project Management, or related field and minimum of 5 years of relevant experience, or advanced degree with a minimum of 3 years of relevant experience.
Nice to Have
Prefer 7+ years of experience in project/program scheduling, project controls, program management, or related discipline.
Advanced proficiency with Microsoft Project (required), including building integrated schedules, baselines, dependencies, and reporting.
Demonstrated experience developing and maintaining integrated master schedules across complex, cross‑functional programs.
Proven ability to standardize processes and drive adoption across multiple stakeholders.
Experience in a regulated environment (medical device, pharmaceutical, biotech, aerospace, automotive, or similar).
Experience implementing scheduling standards in an enterprise/PMO setting (templates, governance, audits, training programs).
Experience creating portfolio reporting and schedule performance metrics for executive audiences.
Familiarity with schedule risk analysis concepts and recovery planning techniques.
Certifications such as PMP, PMI‑SP, or equivalent.
Experience mentoring schedulers/analysts or building a scheduling Center of Excellence (CoE).
Physical Job Requirements
The above statements describe the general nature and level of work performed by employees assigned to this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For office roles: employees are regularly required to be independently mobile, interact with a computer, and communicate with peers and co‑workers.
Benefits & Compensation
MiniMed offers a competitive salary and flexible benefits package. Salary ranges for U.S. (excluding Puerto Rico) locations: $132,000.00 – $198,000.00. The base salary range applies across the United States, excluding California. Compensation and benefits information pertains solely to candidates hired within the United States.
This position is eligible for a short‑term incentive called the Short Term Incentive (STI).
Regular employees working 20 or more hours per week are eligible for a robust benefits package, including health, dental, and vision insurance; a Health Savings Account; a Healthcare Flexible Spending Account; life insurance; long‑term disability leave; a dependent daycare spending account; a 401(k) plan with company match; short‑term disability coverage; paid time off and holidays; participation in the Employee Stock Purchase Plan; and access to the Employee Assistance Program.
Eligible employees may also benefit from our Non‑qualified Retirement Plan Supplement and Capital Accumulation Plan, subject to IRS minimum earnings requirements. “Regular employees” refers to those who are not temporary staff, such as interns, and some benefits may not apply to employees in Puerto Rico.
Equal Employment Opportunity
MiniMed provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, familial status, membership or activity in a local human rights commission, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state, or local law. MiniMed will provide reasonable accommodations for qualified individuals with disabilities. If you are applying to perform work that involves at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find a list of all material job duties for which criminal history may have a direct, adverse relationship with employment. MiniMed will consider qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#J-18808-Ljbffr