BUSINESS DEVELOPMENT PROPOSAL COORDINATOR (HYBRID-CHARLOTTE, NC)
Compass Group USA, Charlotte, NC, United States
Job Summary
The Business Development Proposal Coordinator supports the development and execution of sales and retention proposals by managing day-to-day proposal activities for small to mid‑sized or less complex bids. This role plays a critical part in maintaining proposal accuracy, organization, and on‑time delivery while ensuring alignment with brand standards and client requirements. Working closely with the Proposal Manager, Sales team, and Subject Matter Experts (SMEs), the Proposal Coordinator facilitates a smooth proposal process by coordinating inputs, tracking deliverables, and managing logistics.
Responsibilities
Support the proposal development process by organizing, pulling, and formatting responses for Requests for Proposals (RFPs).
Manage the end‑to‑end proposal process for smaller or less complex sales and retention opportunities.
Assign RFP questions to appropriate SMEs and track responses to ensure timely completion.
Schedule and facilitate creative kick‑off calls, assisting with agenda preparation and follow‑up action items.
Review and proofread proposals and related materials to ensure accuracy, consistency, compliance, and brand alignment.
Use process management tools such as Smartsheet and Microsoft Teams to track workflow, assignments, and deadlines.
Manage the clarification and Q&A process by tracking client questions and coordinating internal responses.
Coordinate submission logistics, ensuring proposals are compliant with client instructions and submitted on time.
Serve as a liaison between Sales, creative teams, SMEs, and operations partners to maintain clear and efficient communication.
Build and maintain positive working relationships with internal stakeholders and cross‑functional partners.
Provide execution‑level support to the Proposal Manager on larger or more complex bids, as needed.
Qualifications
Minimum of 2 years of experience in proposal coordination, marketing, business development, or a related professional environment.
Strong organizational and time‑management skills with the ability to handle multiple projects simultaneously.
Excellent proofreading, editing, and attention‑to‑detail skills.
Familiarity with RFP processes and compliance requirements.
Proficiency in Microsoft Office (Word, Excel, PowerPoint); experience with Smartsheet, Teams, SharePoint, or similar tools preferred.
Strong written and verbal communication skills.
Ability to collaborate effectively with diverse teams and stakeholders.
Bachelor’s degree preferred.
Benefits
Medical
Dental
Vision
Life Insurance / AD
Disability Insurance
Retirement Plan
Paid Time Off
Paid Parental Leave
Holiday Time Off (varies by site/state)
Personal Leave
Associate Shopping Program
Health and Wellness Programs
Discount Marketplace
Identity Theft Protection
Pet Insurance
Commuter Benefits
Employee Assistance Program
Flexible Spending Accounts (FSAs)
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. We encourage applicants with a criminal history (and driving history) to apply.
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The Business Development Proposal Coordinator supports the development and execution of sales and retention proposals by managing day-to-day proposal activities for small to mid‑sized or less complex bids. This role plays a critical part in maintaining proposal accuracy, organization, and on‑time delivery while ensuring alignment with brand standards and client requirements. Working closely with the Proposal Manager, Sales team, and Subject Matter Experts (SMEs), the Proposal Coordinator facilitates a smooth proposal process by coordinating inputs, tracking deliverables, and managing logistics.
Responsibilities
Support the proposal development process by organizing, pulling, and formatting responses for Requests for Proposals (RFPs).
Manage the end‑to‑end proposal process for smaller or less complex sales and retention opportunities.
Assign RFP questions to appropriate SMEs and track responses to ensure timely completion.
Schedule and facilitate creative kick‑off calls, assisting with agenda preparation and follow‑up action items.
Review and proofread proposals and related materials to ensure accuracy, consistency, compliance, and brand alignment.
Use process management tools such as Smartsheet and Microsoft Teams to track workflow, assignments, and deadlines.
Manage the clarification and Q&A process by tracking client questions and coordinating internal responses.
Coordinate submission logistics, ensuring proposals are compliant with client instructions and submitted on time.
Serve as a liaison between Sales, creative teams, SMEs, and operations partners to maintain clear and efficient communication.
Build and maintain positive working relationships with internal stakeholders and cross‑functional partners.
Provide execution‑level support to the Proposal Manager on larger or more complex bids, as needed.
Qualifications
Minimum of 2 years of experience in proposal coordination, marketing, business development, or a related professional environment.
Strong organizational and time‑management skills with the ability to handle multiple projects simultaneously.
Excellent proofreading, editing, and attention‑to‑detail skills.
Familiarity with RFP processes and compliance requirements.
Proficiency in Microsoft Office (Word, Excel, PowerPoint); experience with Smartsheet, Teams, SharePoint, or similar tools preferred.
Strong written and verbal communication skills.
Ability to collaborate effectively with diverse teams and stakeholders.
Bachelor’s degree preferred.
Benefits
Medical
Dental
Vision
Life Insurance / AD
Disability Insurance
Retirement Plan
Paid Time Off
Paid Parental Leave
Holiday Time Off (varies by site/state)
Personal Leave
Associate Shopping Program
Health and Wellness Programs
Discount Marketplace
Identity Theft Protection
Pet Insurance
Commuter Benefits
Employee Assistance Program
Flexible Spending Accounts (FSAs)
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. We encourage applicants with a criminal history (and driving history) to apply.
#J-18808-Ljbffr