Legal Administrative Assistant - Norfolk, VA
XYLEM TREE EXPERTS INC, Norfolk, VA, United States
Legal Administrative Assistant - Norfolk, VA
The Legal Administrative Assistant provides support and assistance for multiple attorneys, including company executives, through performing research, managing schedules, and drafting legal-related documents. Administrative and project management experience is required. This role is exclusively in-office.
Essential Functions:
Be highly connected to attorneys' activities and display initiative to be proactive and anticipate their needs
Handle very sensitive, confidential, and proprietary matters on a routine basis with discretion
Handle administrative duties with minimal supervision such as managing schedules, covering telephones, coordinating meetings (teleconferences, video teleconferences, and webinars), preparing reports, presentations, and expense reports in compliance with Xylem Tree Experts travel policies, reconciling company issued credit card accounts, etc.
Perform general office duties including faxing, making copies, filing, distributing mail and ordering supplies
Create and edit legal documents and general correspondence
Refer and handle matters requiring attention in the attorneys' absence
Prepare and maintain files and various legal databases
Assist with the company's e-billing processes and with processing external counsel invoices
Enter time sheet information and prepare billable hour report
Network with other administrative assistants to strengthen relationships and leverage knowledge of company processes and practices
Other duties as assigned
Competencies:
A combination of education and directly related experience equal to five (5) years; some locations may have additional or different qualifications to comply with local requirements
Intermediate level expertise in standard software used in word processing, creating spreadsheets and presentations, e-mail file management/storage, schedule management and database management (e.g. Microsoft Word, Excel, PowerPoint, Lotus Notes, Microsoft Access)
Demonstrated ability to work in an atmosphere dealing with highly confidential and privileged matters
Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations
Strong interpersonal and communication skills, both oral and written
Required education and experience:
High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent preferred
HR or In-House/Law Firm experience preferred
Secretarial program certificate
Position requires employee to be able to pass a background check and drug screen as required for this job.
Work authorization requirements: Must meet I-9 requirements.
Affirmative Action/EEO statement: Xylem Tree Experts and Kendall Vegetation Services provide equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.
Reasonable Accommodation Statement: XKIG is an equal opportunity employer and complies with all federal, state, and local nondiscrimination laws, including the ADA. If you need a reasonable accommodation during the application or hiring process, please contact our Talent Acquisition team at 877-418-2999.
Benefits Offered: This is a full-time position that offers health insurance benefits for medical, vision, and dental, as well as the option for enrollment in a 401K.
Paid Time Off (PTO) Eligibility and accrual timelines vary by position with some roles gaining PTO immediately and others becoming eligible after a set period of employment. Details are provided during the hiring process and may vary for Union hires.
AI Usage Disclaimer: As part of our commitment to efficiency and innovation, we may use artificial intelligence (AI) tools during the recruiting and onboarding processes. These tools assist with tasks such as resume screening, interview scheduling, and communication. All decisions regarding hiring and employment are ultimately made by our human team. If you have questions or concerns about this process, please contact our HR department.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
The Legal Administrative Assistant provides support and assistance for multiple attorneys, including company executives, through performing research, managing schedules, and drafting legal-related documents. Administrative and project management experience is required. This role is exclusively in-office.
Essential Functions:
Be highly connected to attorneys' activities and display initiative to be proactive and anticipate their needs
Handle very sensitive, confidential, and proprietary matters on a routine basis with discretion
Handle administrative duties with minimal supervision such as managing schedules, covering telephones, coordinating meetings (teleconferences, video teleconferences, and webinars), preparing reports, presentations, and expense reports in compliance with Xylem Tree Experts travel policies, reconciling company issued credit card accounts, etc.
Perform general office duties including faxing, making copies, filing, distributing mail and ordering supplies
Create and edit legal documents and general correspondence
Refer and handle matters requiring attention in the attorneys' absence
Prepare and maintain files and various legal databases
Assist with the company's e-billing processes and with processing external counsel invoices
Enter time sheet information and prepare billable hour report
Network with other administrative assistants to strengthen relationships and leverage knowledge of company processes and practices
Other duties as assigned
Competencies:
A combination of education and directly related experience equal to five (5) years; some locations may have additional or different qualifications to comply with local requirements
Intermediate level expertise in standard software used in word processing, creating spreadsheets and presentations, e-mail file management/storage, schedule management and database management (e.g. Microsoft Word, Excel, PowerPoint, Lotus Notes, Microsoft Access)
Demonstrated ability to work in an atmosphere dealing with highly confidential and privileged matters
Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations
Strong interpersonal and communication skills, both oral and written
Required education and experience:
High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent preferred
HR or In-House/Law Firm experience preferred
Secretarial program certificate
Position requires employee to be able to pass a background check and drug screen as required for this job.
Work authorization requirements: Must meet I-9 requirements.
Affirmative Action/EEO statement: Xylem Tree Experts and Kendall Vegetation Services provide equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.
Reasonable Accommodation Statement: XKIG is an equal opportunity employer and complies with all federal, state, and local nondiscrimination laws, including the ADA. If you need a reasonable accommodation during the application or hiring process, please contact our Talent Acquisition team at 877-418-2999.
Benefits Offered: This is a full-time position that offers health insurance benefits for medical, vision, and dental, as well as the option for enrollment in a 401K.
Paid Time Off (PTO) Eligibility and accrual timelines vary by position with some roles gaining PTO immediately and others becoming eligible after a set period of employment. Details are provided during the hiring process and may vary for Union hires.
AI Usage Disclaimer: As part of our commitment to efficiency and innovation, we may use artificial intelligence (AI) tools during the recruiting and onboarding processes. These tools assist with tasks such as resume screening, interview scheduling, and communication. All decisions regarding hiring and employment are ultimately made by our human team. If you have questions or concerns about this process, please contact our HR department.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.