Operations Support Specialist
CalPortland, Santa Maria, CA, United States
Job Summary
The Operations Support Specialist will facilitate administrative processes for the creation of requisitions, work orders, statements, and invoice reconciliations around materials, equipment, and services purchases. This position is also responsible for issue resolution and monthly reporting.
Benefits
At CalPortland, we're proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources: our employees. Your benefits are an important part of your overall compensation at CalPortland. That's why we give you a wide range of benefits to choose from. All regular full time employees may enroll in a variety of health and welfare plans including medical, dental and vision plans. Other benefits include life insurance, disability coverage, employee assistance program, and retirement program. The company also has a variety of voluntary benefits for employees to choose from.
Compensation
$57,000 - $67,000 DOE
Responsibilities
Create work orders, requisitions and execute purchases per established corporate and contract guidelines
Expedite orders as necessary, including any problem-solving and escalation where appropriate
Process all invoices, prepare reconciliations, including vendor statements
Support miscellaneous administrative activities and needs at the plant level
Monitor the movement of fuel and raw materials
Resolve invoice issues with suppliers and implement appropriate root cause corrections
Understand and utilize SAP reports
Participate in special assignments as requested by the Director of Purchasing, including established conference calls
Maintain an accurate, up-to-date record-keeping system of transactions - both electronic and hard copies
Order materials, components, and equipment from approved vendor lists as required
Support miscellaneous administrative activities for plants such as payroll input, attendance reports, vacation tracking, inventory discrepancies, preparing reports (incidents/workers compensation)
Assist Managers with planning on-site events and meetings
Document management of purchasing related records
Assist the operations team in trainings and meetings as needed
Run a mail route weekly to various plants - deliver checks and pick up tickets
Assist with ad hoc reporting and analysis
Education
High school diploma/GED and/or 3-5 years related work experience
Requirements/Qualifications
Previous experience in a purchasing, materials or supply-chain function
Experience managing a heavy workload and multi-tasking through a diverse list of customer needs
Ability to work independently and as part of a team
Excellent customer service, communication, organizational and time management skills
Dependable and willingness to learn new things
High degree of accuracy and sense of urgency
Strong analytical and problem-solving skills
Flexible and adaptable to rapidly changing priorities
Proficient in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)
Shifts may vary; overtime work as needed
Preferred:
Familiar with ERP system - knowledge of SAP a plus
Construction materials industry experience
Conditions of Employment
Successful candidate must submit to post-offer pre-employment physical examination, drug/alcohol screen, and background check. Some positions require FMCSA regulated on-going drug and alcohol testing.
Location:
The Operations Support Specialist will facilitate administrative processes for the creation of requisitions, work orders, statements, and invoice reconciliations around materials, equipment, and services purchases. This position is also responsible for issue resolution and monthly reporting.
Benefits
At CalPortland, we're proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources: our employees. Your benefits are an important part of your overall compensation at CalPortland. That's why we give you a wide range of benefits to choose from. All regular full time employees may enroll in a variety of health and welfare plans including medical, dental and vision plans. Other benefits include life insurance, disability coverage, employee assistance program, and retirement program. The company also has a variety of voluntary benefits for employees to choose from.
Compensation
$57,000 - $67,000 DOE
Responsibilities
Create work orders, requisitions and execute purchases per established corporate and contract guidelines
Expedite orders as necessary, including any problem-solving and escalation where appropriate
Process all invoices, prepare reconciliations, including vendor statements
Support miscellaneous administrative activities and needs at the plant level
Monitor the movement of fuel and raw materials
Resolve invoice issues with suppliers and implement appropriate root cause corrections
Understand and utilize SAP reports
Participate in special assignments as requested by the Director of Purchasing, including established conference calls
Maintain an accurate, up-to-date record-keeping system of transactions - both electronic and hard copies
Order materials, components, and equipment from approved vendor lists as required
Support miscellaneous administrative activities for plants such as payroll input, attendance reports, vacation tracking, inventory discrepancies, preparing reports (incidents/workers compensation)
Assist Managers with planning on-site events and meetings
Document management of purchasing related records
Assist the operations team in trainings and meetings as needed
Run a mail route weekly to various plants - deliver checks and pick up tickets
Assist with ad hoc reporting and analysis
Education
High school diploma/GED and/or 3-5 years related work experience
Requirements/Qualifications
Previous experience in a purchasing, materials or supply-chain function
Experience managing a heavy workload and multi-tasking through a diverse list of customer needs
Ability to work independently and as part of a team
Excellent customer service, communication, organizational and time management skills
Dependable and willingness to learn new things
High degree of accuracy and sense of urgency
Strong analytical and problem-solving skills
Flexible and adaptable to rapidly changing priorities
Proficient in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)
Shifts may vary; overtime work as needed
Preferred:
Familiar with ERP system - knowledge of SAP a plus
Construction materials industry experience
Conditions of Employment
Successful candidate must submit to post-offer pre-employment physical examination, drug/alcohol screen, and background check. Some positions require FMCSA regulated on-going drug and alcohol testing.
Location: