Fixed Term Administrator
Heritage Construction + Materials, Urbana, IL, United States
Build Your Career at Emulsicoat!
The company Administrator provides a variety of administrative support functions to various departments. The pay range for this role is $17.00 per hour to $20.00 per hour, based on experience.
Essential Functions
Assist in preparation of subcontracts and purchase orders
Assist in expediting jobs and creating job books for Operations Group
Phones, faxing, typing, copying, filing and receiving and distributing mail
Coding & checking invoices with purchase orders & delivery tickets
Review daily reports
Prepare monthly reports as needed
Approve accounts payable invoices, code as needed
Prepare subcontractor payable invoices
Scan and maintain contract documents, job files and job data bases
Project closeout including any and all paperwork required
Answer phones, greet visitors
Assist in preparation of bid documents
Assist in ordering bonds, insurance certificates and plans
Update bid calendar and follow-up
Additional duties and responsibilities as assigned, including but not limited to continuously growing in alignment with the Company's core values, competencies, and skills.
Education Qualifications
Required High School or Equivalent diploma
Experience Qualifications
Experience in an administrative support position is preferred
Skills and Abilities
Proficient with MS Word/Excel/Outlook and all standard office equipment (copy machines, fax, scanners)
Must be comfortable prioritizing and re-prioritizing work; able to change directions quickly to meet demands of customers
Excellent communication skills, including telephone, personal and e-mail
Must be able to work independently and with a team
Licenses and Certifications
Valid driver's license is required
Working Conditions/Physical Demands
Ability to pass a drug test
About Emulsicoat
Emulsicoat is a member of the Asphalt Materials Inc. family of businesses. Our Asphalt Companies continually supply high quality products and services, allowing us to excel in pavement preservation techniques and construction services. We play critical roles in assisting federal, state, local and private authorities in building economical and reliable pavements while maintaining safety and environmental stewardship to the highest standards.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
#AsphaltMaterialsInc
The company Administrator provides a variety of administrative support functions to various departments. The pay range for this role is $17.00 per hour to $20.00 per hour, based on experience.
Essential Functions
Assist in preparation of subcontracts and purchase orders
Assist in expediting jobs and creating job books for Operations Group
Phones, faxing, typing, copying, filing and receiving and distributing mail
Coding & checking invoices with purchase orders & delivery tickets
Review daily reports
Prepare monthly reports as needed
Approve accounts payable invoices, code as needed
Prepare subcontractor payable invoices
Scan and maintain contract documents, job files and job data bases
Project closeout including any and all paperwork required
Answer phones, greet visitors
Assist in preparation of bid documents
Assist in ordering bonds, insurance certificates and plans
Update bid calendar and follow-up
Additional duties and responsibilities as assigned, including but not limited to continuously growing in alignment with the Company's core values, competencies, and skills.
Education Qualifications
Required High School or Equivalent diploma
Experience Qualifications
Experience in an administrative support position is preferred
Skills and Abilities
Proficient with MS Word/Excel/Outlook and all standard office equipment (copy machines, fax, scanners)
Must be comfortable prioritizing and re-prioritizing work; able to change directions quickly to meet demands of customers
Excellent communication skills, including telephone, personal and e-mail
Must be able to work independently and with a team
Licenses and Certifications
Valid driver's license is required
Working Conditions/Physical Demands
Ability to pass a drug test
About Emulsicoat
Emulsicoat is a member of the Asphalt Materials Inc. family of businesses. Our Asphalt Companies continually supply high quality products and services, allowing us to excel in pavement preservation techniques and construction services. We play critical roles in assisting federal, state, local and private authorities in building economical and reliable pavements while maintaining safety and environmental stewardship to the highest standards.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
#AsphaltMaterialsInc