Operations Coordinator
CommUnityCare, Austin, TX, United States
Overview
Reporting to the Operations Manager, the Operations Coordinator provides high-level administrative and operational support to leadership teams across clinical sites. This role ensures smooth day-to-day administrative functions, supports project tracking, maintains documentation, and assists in the coordination of operational initiatives
Responsibilities
Essential Functions
* Maintain and update operational documentation, SOPs, and project trackers.
* Schedule and coordinate leadership meetings, prepare agendas, and document minutes.
* Assist in the preparation of reports, presentations, and internal communications.
* Support data entry, dashboard updates, and routine reporting for operational KPIs.
* Liaise with site managers to gather updates and ensure timely follow-up on action items.
* Manage calendars, travel arrangements, and logistics for operational leadership.
* Maintain filing systems and ensure compliance with administrative protocols.
* Prepare and edit correspondence, presentations, and internal documents.
* Attend meetings and prepare minutes.
* Coordinate trainings.
* Perform other duties as assigned.
Qualifications
Minimum Education: High School Diploma or equivalent (higher degree accepted)
Preferred Education: Associates Degree (higher degree accepted) in Business Administration, Healthcare Administration, or related field
Minimum Experience: 2 years in administrative support, perferably in health or public sector
Preferred Experience: Supporting senior leadership, managing documentation, and coordinating cross-functional projects
Reporting to the Operations Manager, the Operations Coordinator provides high-level administrative and operational support to leadership teams across clinical sites. This role ensures smooth day-to-day administrative functions, supports project tracking, maintains documentation, and assists in the coordination of operational initiatives
Responsibilities
Essential Functions
* Maintain and update operational documentation, SOPs, and project trackers.
* Schedule and coordinate leadership meetings, prepare agendas, and document minutes.
* Assist in the preparation of reports, presentations, and internal communications.
* Support data entry, dashboard updates, and routine reporting for operational KPIs.
* Liaise with site managers to gather updates and ensure timely follow-up on action items.
* Manage calendars, travel arrangements, and logistics for operational leadership.
* Maintain filing systems and ensure compliance with administrative protocols.
* Prepare and edit correspondence, presentations, and internal documents.
* Attend meetings and prepare minutes.
* Coordinate trainings.
* Perform other duties as assigned.
Qualifications
Minimum Education: High School Diploma or equivalent (higher degree accepted)
Preferred Education: Associates Degree (higher degree accepted) in Business Administration, Healthcare Administration, or related field
Minimum Experience: 2 years in administrative support, perferably in health or public sector
Preferred Experience: Supporting senior leadership, managing documentation, and coordinating cross-functional projects