Senior Administrative Assistant
Protective Services LLC, Birmingham, AL, United States
Senior Administrative Assistant
The work we do has an impact on millions of lives, and you can be a part of it. We help protect our customers against life's uncertainties. Regardless of where you work within the company, you'll be helping provide protection and peace of mind when our customers need it most.
Protective is seeking well qualified candidates for a Senior Administrative Assistant position based out of our Birmingham, AL corporate headquarters. This Senior Administrative Assistant serves as a trusted executive partner, providing high-level administrative and operational support to four senior leaders and their teams while acting as a professional ambassador to internal and external stakeholders. The position manages complex scheduling, communications, travel coordination, and meeting logistics, ensuring executives remain focused on strategic priorities while deadlines and deliverables are consistently met. This role contributes to division-wide needs in a fast-paced, dynamic environment. This position will be a hybrid office position at our Birmingham, Alabama location.
Key Responsibilities:
Act as a representative and ambassador for 4 executives and their direct reports including contact with both internal and external associates, virtually and in person
Read, research, and route correspondence; draft letters and documents; collect and analyze information and initiate communications
Accurately maintain appointment schedule by planning and scheduling meetings, conferences, teleconferences and webinars, plan travel
Demonstrate professionalism when receiving calls, taking messages or routing correspondence
Prioritize urgent matters by providing reminders for upcoming deadlines, deliverables, and events
Prepare expense reports and invoices for signature and approval
Coordinate local meetings and conferences, inclusive of arranging logistics such as food, entertainment, invitations, and room preparation
Handle special projects, create and update complex and detailed PowerPoint presentations and Excel spreadsheets
Draft and distribute key communications
Assist with new employee provisioning
Order and maintain supplies for office employees
Assist Division leadership as necessary
Arranging travel
Other duties as assigned
Qualifications:
Bachelor's degree or equivalent work experience
Prior experience as an executive administrative assistant or senior executive assistant
Minimum 3-5 years of executive administrative experience preferred
Excellent knowledge of MS Office and Microsoft Teams
Strong presentation design skills with ability to clearly convey information
Willingness to learn and embrace new technologies
Detail oriented with exemplary planning and time management skills
Ability to multi-task and prioritize daily workload under pressure of deadlines
Excellent verbal and written communication skills including ability to proofread and edit
Ability to maintain strict confidentiality on all sensitive subjects such as board presentations, company earnings, strategy, and personnel files
Excellent interpersonal skills
Flexible and able to adjust to unexpected changes
$52,500 - $70,000 a year Protective's targeted salary range for this position is $52,500 to $70,000. Actual salaries may vary depending on factors, including but not limited to, job location, skills, and experience. The range listed is just one component of Protective's total compensation package for employees.
Employee Benefits:
We aim to protect the wellbeing of our employees and their families with a broad benefits offering. In addition to offering comprehensive health, dental and vision insurance, we support emotional wellbeing through mental health benefits and an employee assistance program. Work/life balance is important and Protective offers a variety of paid time away benefits ( e.g., paid time off, paid parental leave, short-term disability, and a cultural observance day). The financial health of our employees is just as important as physical and emotional health. Some of the financial wellbeing benefits include contributions to healthcare accounts, a pension plan, and a 401(k) plan with Company matching. All employees are encouraged to protect their overall wellbeing by engaging in ProHealth Rewards, Protective's platform to improve wellbeing while earning cash rewards.
Eligibility for certain benefits may vary by position in accordance with the terms of the Company's benefit plans.
Accommodations for Applicants with a Disability :
If you require an accommodation to complete the application and recruitment process due to a disability, please email eric.hess@protective.com. This information will be held in confidence and used only to determine an appropriate accommodation for the application and recruitment process.
We are proud to be an equal opportunity employer committed to being inclusive and attracting, retaining, and growing an inclusive workforce.
The work we do has an impact on millions of lives, and you can be a part of it. We help protect our customers against life's uncertainties. Regardless of where you work within the company, you'll be helping provide protection and peace of mind when our customers need it most.
Protective is seeking well qualified candidates for a Senior Administrative Assistant position based out of our Birmingham, AL corporate headquarters. This Senior Administrative Assistant serves as a trusted executive partner, providing high-level administrative and operational support to four senior leaders and their teams while acting as a professional ambassador to internal and external stakeholders. The position manages complex scheduling, communications, travel coordination, and meeting logistics, ensuring executives remain focused on strategic priorities while deadlines and deliverables are consistently met. This role contributes to division-wide needs in a fast-paced, dynamic environment. This position will be a hybrid office position at our Birmingham, Alabama location.
Key Responsibilities:
Act as a representative and ambassador for 4 executives and their direct reports including contact with both internal and external associates, virtually and in person
Read, research, and route correspondence; draft letters and documents; collect and analyze information and initiate communications
Accurately maintain appointment schedule by planning and scheduling meetings, conferences, teleconferences and webinars, plan travel
Demonstrate professionalism when receiving calls, taking messages or routing correspondence
Prioritize urgent matters by providing reminders for upcoming deadlines, deliverables, and events
Prepare expense reports and invoices for signature and approval
Coordinate local meetings and conferences, inclusive of arranging logistics such as food, entertainment, invitations, and room preparation
Handle special projects, create and update complex and detailed PowerPoint presentations and Excel spreadsheets
Draft and distribute key communications
Assist with new employee provisioning
Order and maintain supplies for office employees
Assist Division leadership as necessary
Arranging travel
Other duties as assigned
Qualifications:
Bachelor's degree or equivalent work experience
Prior experience as an executive administrative assistant or senior executive assistant
Minimum 3-5 years of executive administrative experience preferred
Excellent knowledge of MS Office and Microsoft Teams
Strong presentation design skills with ability to clearly convey information
Willingness to learn and embrace new technologies
Detail oriented with exemplary planning and time management skills
Ability to multi-task and prioritize daily workload under pressure of deadlines
Excellent verbal and written communication skills including ability to proofread and edit
Ability to maintain strict confidentiality on all sensitive subjects such as board presentations, company earnings, strategy, and personnel files
Excellent interpersonal skills
Flexible and able to adjust to unexpected changes
$52,500 - $70,000 a year Protective's targeted salary range for this position is $52,500 to $70,000. Actual salaries may vary depending on factors, including but not limited to, job location, skills, and experience. The range listed is just one component of Protective's total compensation package for employees.
Employee Benefits:
We aim to protect the wellbeing of our employees and their families with a broad benefits offering. In addition to offering comprehensive health, dental and vision insurance, we support emotional wellbeing through mental health benefits and an employee assistance program. Work/life balance is important and Protective offers a variety of paid time away benefits ( e.g., paid time off, paid parental leave, short-term disability, and a cultural observance day). The financial health of our employees is just as important as physical and emotional health. Some of the financial wellbeing benefits include contributions to healthcare accounts, a pension plan, and a 401(k) plan with Company matching. All employees are encouraged to protect their overall wellbeing by engaging in ProHealth Rewards, Protective's platform to improve wellbeing while earning cash rewards.
Eligibility for certain benefits may vary by position in accordance with the terms of the Company's benefit plans.
Accommodations for Applicants with a Disability :
If you require an accommodation to complete the application and recruitment process due to a disability, please email eric.hess@protective.com. This information will be held in confidence and used only to determine an appropriate accommodation for the application and recruitment process.
We are proud to be an equal opportunity employer committed to being inclusive and attracting, retaining, and growing an inclusive workforce.