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Position Summary

City of Corvallis Public Works
The goal of the Public Works Department is to support and enhance the quality of life for community members by delivering responsive and efficient services to all neighborhoods and to maintain reliable and cost-effective public works facilities and systems in a manner that emphasizes customer satisfaction and good stewardship of natural, fiscal, and staff resources.

About the Position
The Staff Assistant performs a wide variety of complex clerical, administrative support, and customer service duties in alignment with established City policies and practices to assist and support Public Works Department staff and community members. This position may make recommendations for budgetary decisions, assign work to other administrative staff, assist with policy and procedure development, and administer contracts. Accomplishes tasks independently and handles non-routine responsibilities with minimal amount of supervision. Compiles information and makes recommendations on policies and procedures.

Full-time 40 hours per week
AFSCME-represented position
12-month probationary period

First review of applications will occur after 8:00 am on February 11, 2026

Must meet all qualifications and requirements as listed in the Position Description.

$\"PW$

Essential Duties

Duties include, but are not limited to the following:

Compile information provided by others to develop budgets for multiple divisions, a department, or a fund. May develop some line item amounts or forecast and develop a budget for a workgroup; analyze, and make recommendations to management. Compile and review information provided by others into cash flow statements for a division or department.
May monitor budget for a work group or division, recommend action to resolve issues or discrepancies. Develop and maintain spreadsheets. Provide backup for accounting and data entry duties. Review work of others, correct financial processing errors.
Coordinate contract processes, compile bid information and perform cost analysis. Act as Department representative on existing contract requirements. Compile contract reports for submission to managers and project managers, review reports for compliance, and recommend payments. Process change orders, task orders, and award letters as needed. Assess, track and identify key City needs for long-term contracts. May act as liaison to contractors.
Compose contracts and requests for proposal for tangible goods, technical and professional services and construction projects following City contract specifications and City purchasing procedures. Recommend modifications to accommodate regulatory, legislative, industry or City standards; seek legal advice when appropriate. Organize, maintain, and electronically track all contracts, renewal/expiration dates, and related documents. Provide training on contract requirements including sustainable purchasing goals to project managers.
May schedule, train, or assign work to other administrative or Casual or Temporary staff. Review work and communicate corrections to employees. May provide input to performance evaluations.
Respond to community member complaints. Resolve, initiate action, and convey results to community members. Respond to requests from other agencies.
Assist with various customer service duties such as responding to other department or agency requests, assisting walk-in customers, answering phones, issuing parking permits, bulk water keys, and temporary hydrant meters. Maintain a positive customer service demeanor and deliver service in a respectful and patient manner.
Research, analyze, write technical, confidential, and complex reports; make written recommendations to manager on department-wide issues. Organize, create, and compose materials sent to the general public that represent official City information.
Perform routine and non-routine clerical duties such as word processing/typing, clerical review. May assist with clerical training, proofing, editing, and review of clerical work. Assist with the performance of departmental administrative supportduties such as web page maintenance, timesheet processing, receipt and processing of mail, and calendar maintenance.
Assist with, recommend changes, and compose policies/procedures.
May assist the department with emergency response efforts by answering phones quickly and efficiently, recording accurate information about the situation, forwarding calls appropriately, and providing an appropriate level of information to callers regarding the status of an event.
Maintain job-site safety for co-workers and minimize hazardous conditions.
Perform as a member of a team, assisting with development of work group goals and objectives, and contributing to the achievement of goals and objectives. Maintain effective work relationships.
Serves on internal committees when required.
Performs other related support duties including those of any classifications below Staff Assistant if necessary.

It is the responsibility of all City of Corvallis employees to:

Participate in the Emergency Management program including planning, classes, training sessions, exercises and emergency events as required.
Act ethically and honestly; apply ethical standards of behavior to daily work activities and interactions. Build confidence in the City through own actions.
Maintain effective work relationships.
Conform with all safety rules and perform work in a safe manner.
Deliver excellent customer service to diverse audiences.
Adhere to all City and Department policies.
Arrive to work, meetings, and other work-related functions on time and maintain regular job attendance.
Perform other duties as assigned.

Qualifications and Skills

Qualifying Education / Experience

High school diploma, or equivalent. Additional education in Business, Political Science, Management, or related field.
Three years increasingly responsible administrative experience. Two years of the required experience must be in procurement and contract administration.
Experience writing complex and technical reports, contracts, and legal documents.

Desired Qualifications

Education or training in contract administration.
Two or four-year degree.
Training and/or experience in budgetary and financial reporting.

Certifications / Licenses

None

Knowledge / Skills / Abilities
Knowledge of: or ability to learn office and department specific computer hardware and software used by position (word processor, e-mail, electronic calendar, spreadsheet, database, web, etc.).

Skill in: technical writing, research, and organization; excellent analytical skills; accurate clerical skills in typing/word processing, proof reading and editing, filing, ten-key, and operating office equipment; effective customer service, communication and telephone skills; problem-solving.

Ability to: research, summarize, and interpret data; follow procedures, coordinate detailed assignments, prioritize daily tasks and meet management deadlines; maintain manual and computerized filing and record-keeping systems; use a computer for extended periods of time to perform the essential duties of the position; get along with coworkers and the general public, and maintain effective working relationships; resolve public inquires and complaints by telephone, e-mail, and in person; meet deadlines while prioritizing multiple duties and projects around set time constraints, perform routine duties independently, and work with frequent interruptions; learn the Public Works service area citywide resources by the end of the probationary period; maintain confidentiality and exercise discretion and judgment in dealing with sensitive or confidential information; understand operational rules and general instructions; discern and apply procedures to situations as encountered within established guidelines; use multi- line phone system, computer and associated software and hardware, copy and fax machines, scanners, projection equipment, and other office-related tools and equipment. To pass a pre-employment background and/or criminal history check.

In Addition: the employee shall not pose a direct threat to the health or safety of the individual or others in the workplace; have demonstrable commitment to sustainability; and have demonstrable commitment to promoting and enhancing diversity, equity and inclusion.

How to Apply

Qualified applicants must submit an online application located on the City of Corvallis website (click on \"Apply\" above).
Applicants are encouraged to include a resume with the online application; however, resumes will not be accepted in lieu of a completed online application. Incomplete applications will not be accepted/considered.
Position is open until filled.
First review of applications will occur after 8:00 am on February 11, 2026

*Please do not include personal or protected information in attached resumes or cover letters, this includes your birth date, age, dates of education, and graduation dates.*

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Learn more about our Benefits & Wellness Incentives
We're looking for an Administrative Assistant to assist our Public Works team, balancing complex technical community development with independent office management. As an Administrative Assistant II, you'll have more latitude and a broader impact than a standard clerical role, taking the lead on department accounting, procurement, and complex planning processes.
About You
You are interested in a career in becoming an Administrative Assistant that will be managing records, assisting with public works projects, and providing vital information to the public and staff. You are able to work independently, communicate effectively, and remain composed in high-stress situations. We're looking for someone who is an effective communicator, detail-oriented, and comfortable navigating complex situations while maintaining strong professional relationships.
What You'll Need To Be Successful In This Role
Graduation from a high school or GED, supplemented by two years of related technical or college training in engineering technology, civil engineering, administration or a closely related field; and
Four (4) years of progressively responsible related experience providing complex administrative support and management assistance, preferably working in a similar role and department; or
Any combination of experience and training that demonstrates the knowledge and experience to perform the work.
Must possess a valid Arizona State driver's license or have the ability to obtain one prior to employment.
What You'll Do For The City Of Kingman
Administrative Support & Public Relations (30%) In this role you will perform a variety of office-related functions, including preparing correspondence, presentation materials, brochures, reducing field notes, and printing materials. You will also be responsible for answering phones and responding to inquiries from contractors, developers, property owners, staff, and the general public. This includes coordinating conferences with consultants, developers, other utility companies, etc., and reserving meeting rooms as needed or making business travel arrangements. In addition, you will be responsible for ordering supplies for the Public Works Department from in-house and outside suppliers.
Budget & Financial Administration (25%) In this role, you will assist in the preparation and coordination of the department budget, prepare cost estimates for budget recommendations, maintain budget files, track and reconcile departmental budgets, expenditures, transactions, financial statements, and reports. This includes researching and gathering information and data from multiple sources for departmental projects. In addition, you may investigate discrepancies and update management on budget problems, policies and procedures.
Records & Meeting Management (25%) You will be responsible for the department's records management, taking and transcribing accurate minutes of meetings, preparing meeting agendas, possessing knowledge in Arizona open meeting law and applying it to meetings, following up on committee assignments, responding to requests for information, processing incoming and outgoing mail, and drafting letters and memoranda. This includes maintaining an extensive filing system and ensuring the proper filing of meeting notes, plans, and documents.
Customer Service & Support (20%) You will be responsible for effectively communicating complex technical information, orally and in writing, to contractors, developers, property owners, employees, consultants, other governmental agency representatives, City officials, and the general public. This involves establishing and maintaining effective working relationships with co-workers and the public. Communication and interpersonal skills, as applied to interaction with coworkers, supervisors, and the general public, are sufficient to exchange or convey information and to receive work direction. This also requires the ability to analyze problems and develop creative solutions.
Work Environment
The work environment characteristics attached to the job description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. See Physical Demands.
Commitment To Safety & Wellness
It is the policy of the City of Kingman to ensure a safe, healthful workplace for all its employees. It requires that every person in the organization assumes the responsibility of individual and organizational safety. Injury and illness losses from incidents are costly and preventable. The City of Kingman will employ an effective accident and illness prevention program and a comprehensive wellness program that involves all its employees in the effort to eliminate workplace hazards and promote employee health and wellness.
All employees are expected and encouraged to participate in safety and wellness program activities including the following: reporting hazards, unsafe work practices and accidents immediately to their supervisors or a safety committee representative; wearing required personal protective equipment; and participating in and supporting safety committee activities.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in this position. This job description is subject to change as the needs and requirements of the position changes.
Be Part of Something Great - Build Your Future in Kingman
The City of Kingman is located in Mohave County approximately 100 miles southeast of Las Vegas and 195 miles northwest of Phoenix nestled between the beautiful Cerbat and Hualapai mountain ranges along historic Route 66. In 2019, Reader's Digest named Kingman one of the \"Nicest Places in Arizona\" for its thoughtful residents and spirit of generosity. In addition to its small-town look and feel, the area also offers a wide range of recreational activities that include hiking, bike and ATV trails, camping, golf, beautiful parks, historical attractions, nearby lakes and the Colorado River. With more than 400 full and part-time employees across 30 divisions, the City of Kingman provides exceptional public services to over 30,000 residents. Our focus on high-quality customer service, safety and teamwork underpins our efforts to foster an atmosphere where citizens and businesses can thrive. For more information about the City of Kingman, please see our Open Finance Portal, Choose Kingman Economic Development page and our Go Kingman tourism page for more information.
Find Your Rewarding Career With Us!
Personal Growth Opportunities ~ Meaningful and Challenging Work ~ Public Service Community Spirit ~ Training and Development
The City of Kingman is a 2022, 2023, 2024 and 2025 Gallagher Best-in-Class employer. This award recognizes our commitment to supporting better employee wellbeing and building a resilient organizational culture.
At the City of Kingman, we strive to provide a world-class work environment where employee well-being is a valued priority. Our benefits are thoughtfully designed to be competitive and affordable, allowing each person to take care of themselves and their loved ones. We also work hard to ensure that our employees are appropriately compensated and appreciated, while providing opportunities for professional development and career mobility.
Health
Excellent medical, dental and vision insurance
Telemedicine available at $0 cost-sharing through AZ Blue Telehealth for general medical and behavioral health.
Flexible spending (FSA) or health savings accounts (HSA)
Employer-paid group basic life insurance coverage for employee and dependents on medical plan
Personify Health, our comprehensive well-being platform designed to push you towards good health in mind, body and spirit
Work/Life support services through SupportLinc Employee Assistance Program (EAP)
Leave
12 paid holidays, including a floating birthday holiday each year.
16-35 paid vacation days per year
3.69 sick hours per pay period (approx. 9-12 sick days per year)
Other leave types available, including bereavement, military training, and jury duty.
Leave donation program
Financial
Tuition reimbursement up to $4,500 annually
Shift differential pay (2nd & 3rd shift)
Bonus Programs
Skill-based, Certification & Bilingual Pay
Clothing Allowance for Uniformed Personnel
Recognition & Appreciation
Service Awards at 5 ($500), 10 ($1000), 15 ($1500), 20 ($2000)+ years of service
Mission, Vision, Values (MVV) Excellence Awards
Safety Awards
Biannual All-Employee BBQ Lunch
Annual Employee Pool Party
Retirement
City matching to AZ State Retirement System & Long Term Disability (ASRS)
Additional retirement solutions

","Administrative Assistant II

Learn more about our Benefits & Wellness Incentives
We're looking for an Administrative Assistant to assis...","Administrative Assistant II - Wastewater",[89],["B","3523109303"],"Work at GovernmentJobs.com","1 days ago","/jobs/3523109303-administrative-assistant-ii-wastewater","Kingman, AZ, United States","/jobs?keyword=GovernmentJobs.com","/jobs?location=Kingman%2C+AZ%2C+United+States","/jobs?keyword=Administrative+Assistant+II+-+Wastewater",{"_65":66,"_67":90,"_69":91,"_71":92,"_73":93},"Kingman","Kingman, AZ, United States, 86401","AZ","86401",["D",1777392000000],[99],["B","3521980625"],"15 hours ago","/jobs/3521980625-administrative-assistant-ii-wastewater",{"_65":66,"_67":90,"_69":91,"_71":92,"_73":93},["D",1777377600000],"City of Kingman AZ","Administrative Assistant II

CITY OF KINGMAN ADMINISTRATIVE ASSISTANT II DEVELOPMENT SERVICES
Learn more about our Benefits & Wellness Incentives
We're looking for an Administrative Assistant to assist our Development Services team, balancing complex technical community development with independent office management. As an Administrative Assistant II, you'll have more latitude and a broader impact than a standard clerical role, taking the lead on department accounting, procurement, and complex planning processes.
About You
You are interested in a career in becoming an Administrative Assistant that will be managing records, assisting with community development projects, and providing vital information to the public and staff. You are able to work independently, communicate effectively, and remain composed in high-stress situations. We're looking for someone who is an effective communicator, detail-oriented, and comfortable navigating complex situations while maintaining strong professional relationships.
What You'll Need To Be Successful In This Role

Education and experience:
Graduation from a high school or GED, supplemented by two years of related technical or college training in community development technology, civil community development; administration or a closely related field; and
Four (4) years of progressively responsible related experience providing complex administrative support and management assistance, preferably working in a similar role and department; or
Any combination of experience and training which demonstrates the knowledge and experience to perform the work.
Special Requirements
Must possess a valid Arizona State driver's license or have the ability to obtain one prior to employment; Must be physically capable of moving about on construction work sites; Must be available to attend after hours meetings occasionally.
What You'll Do For The City Of Kingman

Administrative Operations & Office Management (35%): In this role, you will provide essential support in ensuring the department runs smoothly daily and serves as the primary point of contact for the public and contractors/developers. You will answer phones, respond to inquiries from contractors/developers, and manage mail. You will order supplies, manage inventory, and coordinate travel arrangements. Reserve meeting rooms and coordinate conferences with consultants and staff.
Boards, Commissions & Public Record Compliance (30%): You will serve as Secretary for the Planning and Zoning Commission and Board of Adjustment, preparing agendas and recording minutes. You will apply the Arizona Open Meeting Law and ensure public hearing mailings/postings meet A.R.S. (Arizona Revised Statutes) guidelines. Establish and maintain filing systems, scanning/indexing documents, and managing records retention and destruction.
Budgeting, Financial Tracking & Contracts (20%): You will prepare cost estimates, track expenditures, reconcile accounts, and investigate discrepancies. Monitor outside service contracts for compliance and billing accuracy; assist with the RFP (Request for Proposals) process and vendor selection. Compute and track payback agreements and Infill District reporting.
Document Control & Strategic Reporting (15%): You will create, and format SOPs, department policies, manuals, and custom charts/graphs. Compile weekly activity reports, monthly City Manager reports, and the department's annual strategic plan. Assist with presentations and operational plans for the Planning and Zoning Commission and City Council.
Miscellaneous

Work Environment
The work environment characteristics attached to the job description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Commitment to Safety & Wellness
It is the policy of the City of Kingman to ensure a safe, healthful workplace for all its employees. It requires that every person in the organization assumes the responsibility of individual and organizational safety. Injury and illness losses from incidents are costly and preventable. The City of Kingman will employ an effective accident and illness prevention program and a comprehensive wellness program that involves all its employees in the effort to eliminate workplace hazards and promote employee health and wellness.
All employees are expected and encouraged to participate in safety and wellness program activities including the following: reporting hazards, unsafe work practices and accidents immediately to their supervisors or a safety committee representative; wearing required personal protective equipment; and participating in and supporting safety committee activities.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in this position. This job description is subject to change as the needs and requirements of the position changes.
Be Part of Something Great - Build Your Future in Kingman
The City of Kingman is located in Mohave County approximately 100 miles southeast of Las Vegas and 195 miles northwest of Phoenix nestled between the beautiful Cerbat and Hualapai mountain ranges along historic Route 66. In 2019, Reader's Digest named Kingman one of the \"Nicest Places in Arizona\" for its thoughtful residents and spirit of generosity. In addition to its small-town look and feel, the area also offers a wide range of recreational activities that include hiking, bike and ATV trails, camping, golf, beautiful parks, historical attractions, nearby lakes and the Colorado River. With more than 400 full and part-time employees across 30 divisions, the City of Kingman provides exceptional public services to over 30,000 residents. Our focus on high-quality customer service, safety and teamwork underpins our efforts to foster an atmosphere where citizens and businesses can thrive.
","Administrative Assistant II

CITY OF KINGMAN ADMINISTRATIVE ASSISTANT II DEVELOPMENT SERVICES
Learn more about our Benefits & Wellness ...","Administrative Assistant II - Development Services",[112],["B","3522852719"],"Work at City of Kingman AZ","19 hours ago","/jobs/3522852719-administrative-assistant-ii-development-services","/jobs?keyword=City+of+Kingman+AZ","/jobs?keyword=Administrative+Assistant+II+-+Development+Services",{"_65":66,"_67":90,"_69":91,"_71":92,"_73":93},["D",1777280400000],"Administrative Assistant II

Learn more about our Benefits & Wellness Incentives
We're looking for an Administrative Assistant to assist our Public Works team, balancing complex technical community development with independent office management. As an Administrative Assistant II, you'll have more latitude and a broader impact than a standard clerical role, taking the lead on department accounting, procurement, and complex planning processes.
About You
You are interested in a career in becoming an Administrative Assistant that will be managing records, assisting with public works projects, and providing vital information to the public and staff. You are able to work independently, communicate effectively, and remain composed in high-stress situations. We're looking for someone who is an effective communicator, detail-oriented, and comfortable navigating complex situations while maintaining strong professional relationships.
What You'll Need To Be Successful In This Role

Graduation from a high school or GED, supplemented by two years of related technical or college training in engineering technology, civil engineering, administration or a closely related field; and
Four (4) years of progressively responsible related experience providing complex administrative support and management assistance, preferably working in a similar role and department; or
Any combination of experience and training that demonstrates the knowledge and experience to perform the work.
Must possess a valid Arizona State driver's license or have the ability to obtain one prior to employment.
What You'll Do For The City Of Kingman

Administrative Support & Public Relations (30%) In this role you will perform a variety of office-related functions, including preparing correspondence, presentation materials, brochures, reducing field notes, and printing materials. You will also be responsible for answering phones and responding to inquiries from contractors, developers, property owners, staff, and the general public. This includes coordinating conferences with consultants, developers, other utility companies, etc., and reserving meeting rooms as needed or making business travel arrangements. In addition, you will be responsible for ordering supplies for the Public Works Department from in-house and outside suppliers.
Budget & Financial Administration (25%) In this role, you will assist in the preparation and coordination of the department budget, prepare cost estimates for budget recommendations, maintain budget files, track and reconcile departmental budgets, expenditures, transactions, financial statements, and reports. This includes researching and gathering information and data from multiple sources for departmental projects. In addition, you may investigate discrepancies and update management on budget problems, policies and procedures.
Records & Meeting Management (25%) You will be responsible for the department's records management, taking and transcribing accurate minutes of meetings, preparing meeting agendas, possessing knowledge in Arizona open meeting law and applying it to meetings, following up on committee assignments, responding to requests for information, processing incoming and outgoing mail, and drafting letters and memoranda. This includes maintaining an extensive filing system and ensuring the proper filing of meeting notes, plans, and documents.
Customer Service & Support (20%) You will be responsible for effectively communicating complex technical information, orally and in writing, to contractors, developers, property owners, employees, consultants, other governmental agency representatives, City officials, and the general public. This involves establishing and maintaining effective working relationships with co-workers and the public. Communication and interpersonal skills, as applied to interaction with coworkers, supervisors, and the general public, are sufficient to exchange or convey information and to receive work direction. This also requires the ability to analyze problems and develop creative solutions.
Miscellaneous

The work environment characteristics attached to the job description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. See Physical Demands.
It is the policy of the City of Kingman to ensure a safe, healthful workplace for all its employees. It requires that every person in the organization assumes the responsibility of individual and organizational safety. Injury and illness losses from incidents are costly and preventable. The City of Kingman will employ an effective accident and illness prevention program and a comprehensive wellness program that involves all its employees in the effort to eliminate workplace hazards and promote employee health and wellness.
All employees are expected and encouraged to participate in safety and wellness program activities including the following: reporting hazards, unsafe work practices and accidents immediately to their supervisors or a safety committee representative; wearing required personal protective equipment; and participating in and supporting safety committee activities.
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in this position. This job description is subject to change as the needs and requirements of the position changes.
Be Part of Something Great - Build Your Future in Kingman
The City of Kingman is located in Mohave County approximately 100 miles southeast of Las Vegas and 195 miles northwest of Phoenix nestled between the beautiful Cerbat and Hualapai mountain ranges along historic Route 66. In 2019, Reader's Digest named Kingman one of the \"Nicest Places in Arizona\" for its thoughtful residents and spirit of generosity. In addition to its small-town look and feel, the area also offers a wide range of recreational activities that include hiking, bike and ATV trails, camping, golf, beautiful parks, historical attractions, nearby lakes and the Colorado River. With more than 400 full and part-time employees across 30 divisions, the City of Kingman provides exceptional public services to over 30,000 residents. Our focus on high-quality customer service, safety and teamwork underpins our efforts to foster an atmosphere where citizens and businesses can thrive.
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Newsday Media Group is a locally owned, independent media company grounded in journalistic excellence, integrity, and commitment to the communities it serves. With 19 Pulitzer Prizes and dozens of Emmy Awards, it's one of the most decorated news organizations in the country.

The company is in the middle of a significant transformation, expanding from its newspaper roots into a multimedia operation spanning digital, video, podcasts, live events, and data-driven civic engagement. NMG properties include the flagship Newsday and Newsday.com, NewsdayTV, the Newsday Live events series, and nextLI, a civic research and community forum platform funded by The Rauch Foundation.

A new 130,000-square-foot headquarters in Melville features a broadcast-quality TV studio and multimedia production space. Newsday Live produces a growing calendar of food and wine tastings, author talks, sports Q&As, concerts, and community events. Feed Me, the company's food and dining vertical, includes a web series, quarterly print magazine, and restaurant coverage. Brand 360, the in-house content studio, partners with advertisers across healthcare, education, energy, tourism, and retail.

Newsday's investigative unit has driven real-world change, from prompting schools to replace unsafe football helmets to contributing reporting that led to federal corruption convictions. Community programs include the Newsday Marching Band Festival, CheerFest, Scholar-Artist honors, and partnerships with local nonprofits focused on hunger, housing, youth education, and child welfare.

For people who care about local journalism, multimedia storytelling, and community impact, Newsday is doing the work at scale.

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