Recreation and Parks Fiscal Transactions Account Clerk II
Baltimore County, MD, Cockeysville, MD, United States
Fiscal Transactions Account Clerk II
Pay Schedule I, Grade 20, Regular Schedule: 35 hours per week. A vacancy exists in the Department of Recreation and Parks for a Fiscal Transactions Account Clerk II. A list of eligible applicants will be established based on the examination as outlined below. Current and future vacancies occurring within this class may be filled from the list of eligible applicants. This job announcement may close at any time with little or no notice. Applicants are advised to apply promptly. List all promotions and changes in job duties due to reclassification as separate work experience on your application. Applicants must include the dates of the promotions and reclassifications.
Note: Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time. You must attach your transcript(s), and/or degree(s), and/or professional license(s), and certification(s) to your application. Unofficial copies are acceptable. Failure to submit proof of professional licenses, certifications, and Education will result in your application not being considered. Proof of professional licenses, certifications, and/or education must be submitted with each application.
Examples of Duties
Job Purpose
Under general supervision, performs complete accounting clerical work involving budgeting, procurement, collection, disbursement, and related functions; and does related work as required.
Essential Job Duties
Confirms delivery of goods or receipt of services, researches and reviews invoices for accuracy, and resolves billing issues with suppliers or the Office of Budget and Finance as appropriate.
Processes payment of invoices in Workday.
Conducts annual and periodic confirmations of fixed assets, completes and submits reports.
Reviews, checks, and recomputes calculations for accuracy and completeness.
Audits daily, weekly, and monthly totals for accounts.
Coordinates meter readings, reporting, and facilitates communication between Agency users and the suppliers.
Assists with donation processing, grant record keeping, and making payments via WorkDay against available grant funds.
Maintains vehicle fleet daily reports, weekly reports, violation alerts, office supplies, and supply accounts.
Performs petty cash disbursements and associated paperwork.
Provides daily support for revenue collection, processing, and record keeping in CivicRec /Forte transactions, reconciling accounts by performing WorkDay Ad Hoc Bank Transactions to book revenue deposits, taxes, and security deposits.
Collects and processes in-person revenue delivery for cash, checks & money orders.
Issues refunds or makes payments to suppliers from Liability / Ledger Accounts holding security deposit funds.
Reviews and approves Staff Mileage & Parking Expenditure Reimbursements, as well as PCard transaction validations.
Acts as a point of contact for the issuance of budget codes for project management.
Maintains various account-related files, including master files for computerized systems.
Examples of Other Duties
Performs other related duties as required.
Qualifications
Education and Experience
Graduation from a recognized high school or an appropriate high school equivalency
Plus
Two years' experience in bookkeeping, accounting, or auditing work.
(Additional education in bookkeeping, accounting, or auditing may be substituted, on a year-for-year basis, for the required experience. Additional experience as described by the duties of the position may be substituted, on a year-for-year basis, up to a maximum of four years.)
Preferred Experience
Workday Financial or similar financial management software experience
CivicRec or similar online reservation, booking, and payment portal experience
Working knowledge of Baltimore County budget, procurement, collection, disbursement, and related functions
Knowledge, Skills, and Abilities (Entry Level)
Good knowledge of bookkeeping and accounting principles and practices.
Good knowledge of office functions, procedures, and methods.
Ability to understand governmental rules, regulations, and procedures.
Ability to maintain a wide variety of complete accounting records.
Ability to use office machines and equipment necessary to perform the duties required of the position.
Knowledge, Skills, and Abilities Full Performance
Working knowledge of Workday financials.
Ability to understand Baltimore County governmental rules, regulations, and procedures.
Ability to maintain a wide variety of complete accounting records.
Working knowledge of Baltimore County budget, procurement, collection, disbursement, and related functions.
Ability to maintain various account-related files, including master files for computerized systems.
Proof of Licenses, Certifications, and Education
Applicants are required to submit proof of professional licenses, certifications, and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable. Failure to submit proof of professional licenses, certifications, and Education will result in your application not being considered. Proof of professional licenses, certifications, and/or education must be submitted with each application.
Proof of Degree Equivalency
Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc. (www.WES.org) Mail or deliver documents to: ATTN: Account Clerk II - Rec and Parks Office of Human Resources Baltimore County Government 308 Allegheny Ave. Towson, MD 21204
You must attach your transcript(s)/degree(s) and professional license(s)/certification(s) to your application. Unofficial copies are acceptable.
Examination Procedure
Applicants will be qualified based on an evaluation of their training and experience as stated in their application, including their responses to the supplemental questions. Applicants must clearly and completely state the dates and duties of their past and present experience for evaluation purposes.
Conditions of Employment
Physical and Environmental Conditions
Work in this position is essentially sedentary with limited lifting and carrying, walking, and other physical actions. Duties entail frequent sitting, typing, and computer use.
Employment Background Investigation
Applicants selected for employment with Baltimore County must successfully complete an employment investigation, including, but not limited to, criminal background, education, and fingerprinting checks.
Pay Schedule I, Grade 20, Regular Schedule: 35 hours per week. A vacancy exists in the Department of Recreation and Parks for a Fiscal Transactions Account Clerk II. A list of eligible applicants will be established based on the examination as outlined below. Current and future vacancies occurring within this class may be filled from the list of eligible applicants. This job announcement may close at any time with little or no notice. Applicants are advised to apply promptly. List all promotions and changes in job duties due to reclassification as separate work experience on your application. Applicants must include the dates of the promotions and reclassifications.
Note: Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time. You must attach your transcript(s), and/or degree(s), and/or professional license(s), and certification(s) to your application. Unofficial copies are acceptable. Failure to submit proof of professional licenses, certifications, and Education will result in your application not being considered. Proof of professional licenses, certifications, and/or education must be submitted with each application.
Examples of Duties
Job Purpose
Under general supervision, performs complete accounting clerical work involving budgeting, procurement, collection, disbursement, and related functions; and does related work as required.
Essential Job Duties
Confirms delivery of goods or receipt of services, researches and reviews invoices for accuracy, and resolves billing issues with suppliers or the Office of Budget and Finance as appropriate.
Processes payment of invoices in Workday.
Conducts annual and periodic confirmations of fixed assets, completes and submits reports.
Reviews, checks, and recomputes calculations for accuracy and completeness.
Audits daily, weekly, and monthly totals for accounts.
Coordinates meter readings, reporting, and facilitates communication between Agency users and the suppliers.
Assists with donation processing, grant record keeping, and making payments via WorkDay against available grant funds.
Maintains vehicle fleet daily reports, weekly reports, violation alerts, office supplies, and supply accounts.
Performs petty cash disbursements and associated paperwork.
Provides daily support for revenue collection, processing, and record keeping in CivicRec /Forte transactions, reconciling accounts by performing WorkDay Ad Hoc Bank Transactions to book revenue deposits, taxes, and security deposits.
Collects and processes in-person revenue delivery for cash, checks & money orders.
Issues refunds or makes payments to suppliers from Liability / Ledger Accounts holding security deposit funds.
Reviews and approves Staff Mileage & Parking Expenditure Reimbursements, as well as PCard transaction validations.
Acts as a point of contact for the issuance of budget codes for project management.
Maintains various account-related files, including master files for computerized systems.
Examples of Other Duties
Performs other related duties as required.
Qualifications
Education and Experience
Graduation from a recognized high school or an appropriate high school equivalency
Plus
Two years' experience in bookkeeping, accounting, or auditing work.
(Additional education in bookkeeping, accounting, or auditing may be substituted, on a year-for-year basis, for the required experience. Additional experience as described by the duties of the position may be substituted, on a year-for-year basis, up to a maximum of four years.)
Preferred Experience
Workday Financial or similar financial management software experience
CivicRec or similar online reservation, booking, and payment portal experience
Working knowledge of Baltimore County budget, procurement, collection, disbursement, and related functions
Knowledge, Skills, and Abilities (Entry Level)
Good knowledge of bookkeeping and accounting principles and practices.
Good knowledge of office functions, procedures, and methods.
Ability to understand governmental rules, regulations, and procedures.
Ability to maintain a wide variety of complete accounting records.
Ability to use office machines and equipment necessary to perform the duties required of the position.
Knowledge, Skills, and Abilities Full Performance
Working knowledge of Workday financials.
Ability to understand Baltimore County governmental rules, regulations, and procedures.
Ability to maintain a wide variety of complete accounting records.
Working knowledge of Baltimore County budget, procurement, collection, disbursement, and related functions.
Ability to maintain various account-related files, including master files for computerized systems.
Proof of Licenses, Certifications, and Education
Applicants are required to submit proof of professional licenses, certifications, and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable. Failure to submit proof of professional licenses, certifications, and Education will result in your application not being considered. Proof of professional licenses, certifications, and/or education must be submitted with each application.
Proof of Degree Equivalency
Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc. (www.WES.org) Mail or deliver documents to: ATTN: Account Clerk II - Rec and Parks Office of Human Resources Baltimore County Government 308 Allegheny Ave. Towson, MD 21204
You must attach your transcript(s)/degree(s) and professional license(s)/certification(s) to your application. Unofficial copies are acceptable.
Examination Procedure
Applicants will be qualified based on an evaluation of their training and experience as stated in their application, including their responses to the supplemental questions. Applicants must clearly and completely state the dates and duties of their past and present experience for evaluation purposes.
Conditions of Employment
Physical and Environmental Conditions
Work in this position is essentially sedentary with limited lifting and carrying, walking, and other physical actions. Duties entail frequent sitting, typing, and computer use.
Employment Background Investigation
Applicants selected for employment with Baltimore County must successfully complete an employment investigation, including, but not limited to, criminal background, education, and fingerprinting checks.