Recruitment Coordinator (Contract)
ExtendMyTeam, Miami, FL, United States
Recruiting Coordinator
We are seeking a Recruiting Coordinator to join our People Team based in Miami, FL. Reporting to the Senior Director, Talent Management, this role is the operational engine behind our talent acquisition functionensuring every search launches seamlessly, every candidate has an exceptional experience, and every hire moves us closer to our ambitious growth goals. The ideal candidate is highly organized, detail-obsessed, solutions-oriented, and energized by working in a fast-paced, entrepreneurial environment where agility and ownership matter.
Core Responsibilities:
Own the coordination and execution of all interview logistics across multiple open roles, ensuring a seamless and high-touch candidate experience
Partner with recruiters and hiring managers to launch searches, gathering requisition details, interview panels, competencies, and job documentation
Serve as the primary point of contact for candidates and hiring teams throughout the interview lifecycle, providing proactive communication and guidance
Schedule and manage virtual and onsite interviews, including travel coordination and onsite hosting when needed
Track and manage employee referral candidates through the hiring process
Draft offer letters, initiate background and reference checks, and support offer execution
Maintain and optimize the Applicant Tracking System (ATS), ensuring data integrity and accurate, timely documentation
Generate and analyze weekly, monthly, and quarterly recruiting reports to drive visibility and continuous improvement
Monitor recruiting campaign effectiveness and recommend process enhancements to improve speed, quality, and experience
Support sourcing efforts, initial candidate outreach, and screening activities as needed
Conduct research to identify talent market trends, competitive insights, and pipeline opportunities
Provide administrative and project support to the Senior Director, Talent Management and Chief People Officer
Uphold strict confidentiality while handling sensitive candidate and organizational information
Contribute to the evolution of recruiting processes as we scale, bringing forward ideas that improve efficiency, candidate experience, and hiring outcomes
Qualifications & Skills:
Bachelor's Degree in Human Resources, Business, Psychology, Communication, or related field preferred
2+ years of experience in Talent Acquisition, Recruiting Coordination, or HR support
1+ year of experience screening, qualifying, or sourcing candidates in a corporate or agency environment preferred
Working knowledge of recruiting operations, interview processes, and talent acquisition best practices
Strong proficiency in Applicant Tracking Systems and Microsoft Office / Google Workspace
Ability to work in a fast-paced environment in which requirements and priorities constantly change
Excellent written and verbal communication skills with the confidence to engage diverse stakeholders
Strong organizational and multi-tasking skills with high attention to detail
A self-starter with an ability to complete tasks both independently and collaboratively as part of a team
Demonstrates ownership, accountability, and a "make it happen" mindset
Exercises sound judgment, discretion, and professionalism in handling confidential information
Willingness to work in a hybrid environment with flexibility to be onsite as business needs require
We are seeking a Recruiting Coordinator to join our People Team based in Miami, FL. Reporting to the Senior Director, Talent Management, this role is the operational engine behind our talent acquisition functionensuring every search launches seamlessly, every candidate has an exceptional experience, and every hire moves us closer to our ambitious growth goals. The ideal candidate is highly organized, detail-obsessed, solutions-oriented, and energized by working in a fast-paced, entrepreneurial environment where agility and ownership matter.
Core Responsibilities:
Own the coordination and execution of all interview logistics across multiple open roles, ensuring a seamless and high-touch candidate experience
Partner with recruiters and hiring managers to launch searches, gathering requisition details, interview panels, competencies, and job documentation
Serve as the primary point of contact for candidates and hiring teams throughout the interview lifecycle, providing proactive communication and guidance
Schedule and manage virtual and onsite interviews, including travel coordination and onsite hosting when needed
Track and manage employee referral candidates through the hiring process
Draft offer letters, initiate background and reference checks, and support offer execution
Maintain and optimize the Applicant Tracking System (ATS), ensuring data integrity and accurate, timely documentation
Generate and analyze weekly, monthly, and quarterly recruiting reports to drive visibility and continuous improvement
Monitor recruiting campaign effectiveness and recommend process enhancements to improve speed, quality, and experience
Support sourcing efforts, initial candidate outreach, and screening activities as needed
Conduct research to identify talent market trends, competitive insights, and pipeline opportunities
Provide administrative and project support to the Senior Director, Talent Management and Chief People Officer
Uphold strict confidentiality while handling sensitive candidate and organizational information
Contribute to the evolution of recruiting processes as we scale, bringing forward ideas that improve efficiency, candidate experience, and hiring outcomes
Qualifications & Skills:
Bachelor's Degree in Human Resources, Business, Psychology, Communication, or related field preferred
2+ years of experience in Talent Acquisition, Recruiting Coordination, or HR support
1+ year of experience screening, qualifying, or sourcing candidates in a corporate or agency environment preferred
Working knowledge of recruiting operations, interview processes, and talent acquisition best practices
Strong proficiency in Applicant Tracking Systems and Microsoft Office / Google Workspace
Ability to work in a fast-paced environment in which requirements and priorities constantly change
Excellent written and verbal communication skills with the confidence to engage diverse stakeholders
Strong organizational and multi-tasking skills with high attention to detail
A self-starter with an ability to complete tasks both independently and collaboratively as part of a team
Demonstrates ownership, accountability, and a "make it happen" mindset
Exercises sound judgment, discretion, and professionalism in handling confidential information
Willingness to work in a hybrid environment with flexibility to be onsite as business needs require