ADMINISTRATIVE ASSISTANT
Gateway Foundation, Fulton, MO, United States
Administrative Assistant
Gateway Foundation, Inc. is a national non-profit dedicated to helping individuals with substance use and mental health disorders. Established in 1968, Gateway provides essential tools and knowledge for recovery, positively impacting hundreds of thousands of lives. Operating through its Community Services, Corrections Divisions, and Corporate Headquarters, the organization is recognized for innovative, effective treatment approaches and maintaining high standards.
This position is located at the Fulton Reception and Diagnostic Center (FRDC) is located at 1393 Route O, Fulton, MO 65251. Operated by the Missouri Department of Corrections, this minimum-security, male-only diagnostic prison serves as an entry point for processing and assessing new inmates entering the state system. The Admin Assistant performs office and administrative support duties including composing and typing correspondence and documents, compiling data and preparing summary reports, processing routine financial transactions and billing information, maintaining record keeping and filing systems, scheduling meetings and conferences, and receiving and screening visitors and telephone calls. They serve as administrative liaison between assigned department/center and other Gateway components by gathering and exchanging information related to operational, budget, payroll or personnel issues and procedures.
Job Responsibilities:
Composes and types variety of materials and documents including correspondence, memos, forms, tables, records and charts from rough draft, general directions, or dictation; using standard computer word processing, database and spreadsheet applications.
Proofreads and edits final draft materials for accuracy, consistency and clarity.
Compiles data from variety of sources such as logs, lists, invoices and treatment records, and prepares regular summary reports for use by supervisors in monitoring and tracking income, expenses and contract compliance.
Responsible for administering or processing routine financial transactions such as petty cash, bank deposits, receipts, ledgers, client personal funds, pass money, and so forth.
Maintains record keeping and filing systems including records related to clients, personnel, payroll, attendance, work and purchase orders, and so forth.
Completes requisitions for approved office supplies, and standard department/center inventory as requested.
Accepts receipts and invoices for non-routine expenditures, and obtains necessary authorizations for payment.
Schedules meetings and appointments. Makes routine travel and conferences arrangements as directed.
Serves as administrative liaison between assigned program or department and central offices and services by gathering and exchanging information related to operational, budget, payroll or personnel issues and procedures.
Receives and screens visitors and telephone calls, and notifies appropriate personnel, or records messages.
Performs variety of general office and administrative duties such as photocopying and assembling documents, sorting and distributing mail and faxes, storing office supplies, processing time cards for payroll, recording and typing meeting minutes, and so forth.
Job Requirements:
Education / experience / certifications / licensure must meet contractual requirements
High School Diploma or GED
One (1) year of administrative, clerical or office operations experience
Physical Requirements:
Ability to communicate with others in order to gather and exchange information.
Ability to respond to telephone inquiries, continually proofread, check and verify data from printed form and computer monitor display.
Ability to use a keyboard and video display terminal to enter, retrieve, and/or audit information and data on a continual basis.
Ability to pull, lift and transport files and documents to and from various locations within office or assigned location.
Benefits at Gateway Foundation:
Health and Wellness: Medical, dental, and vision insurance for employees and dependents
Employee wellness program promoting health and fitness and offering cash-saving premiums
Employee assistance programs focused on mental health
Financial Wellbeing: 403(b) Retirement Plan with 3% employer match
Short-term and Long-term Disability and Life and AD&D Insurance paid for by Gateway
Flexible Spending Accounts for medical and dependent care
Public Service Loan Forgiveness (PSLF)
Flexibility and Time Off: 18 paid time off days per year
accrual rates increase with years of service
9 paid company holidays
Work-life-balance
Personal Development: Training & Development Programs
Tuition Reimbursement - up to $5,250 per calendar year
eLearning access to online courses that provide CEU's and job-related training
Clinical Supervision: Formal and informal guidance
Gateway Foundation is an Equal Opportunity Employer: Race/Color/Sex/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Vets.
Gateway Foundation, Inc. is a national non-profit dedicated to helping individuals with substance use and mental health disorders. Established in 1968, Gateway provides essential tools and knowledge for recovery, positively impacting hundreds of thousands of lives. Operating through its Community Services, Corrections Divisions, and Corporate Headquarters, the organization is recognized for innovative, effective treatment approaches and maintaining high standards.
This position is located at the Fulton Reception and Diagnostic Center (FRDC) is located at 1393 Route O, Fulton, MO 65251. Operated by the Missouri Department of Corrections, this minimum-security, male-only diagnostic prison serves as an entry point for processing and assessing new inmates entering the state system. The Admin Assistant performs office and administrative support duties including composing and typing correspondence and documents, compiling data and preparing summary reports, processing routine financial transactions and billing information, maintaining record keeping and filing systems, scheduling meetings and conferences, and receiving and screening visitors and telephone calls. They serve as administrative liaison between assigned department/center and other Gateway components by gathering and exchanging information related to operational, budget, payroll or personnel issues and procedures.
Job Responsibilities:
Composes and types variety of materials and documents including correspondence, memos, forms, tables, records and charts from rough draft, general directions, or dictation; using standard computer word processing, database and spreadsheet applications.
Proofreads and edits final draft materials for accuracy, consistency and clarity.
Compiles data from variety of sources such as logs, lists, invoices and treatment records, and prepares regular summary reports for use by supervisors in monitoring and tracking income, expenses and contract compliance.
Responsible for administering or processing routine financial transactions such as petty cash, bank deposits, receipts, ledgers, client personal funds, pass money, and so forth.
Maintains record keeping and filing systems including records related to clients, personnel, payroll, attendance, work and purchase orders, and so forth.
Completes requisitions for approved office supplies, and standard department/center inventory as requested.
Accepts receipts and invoices for non-routine expenditures, and obtains necessary authorizations for payment.
Schedules meetings and appointments. Makes routine travel and conferences arrangements as directed.
Serves as administrative liaison between assigned program or department and central offices and services by gathering and exchanging information related to operational, budget, payroll or personnel issues and procedures.
Receives and screens visitors and telephone calls, and notifies appropriate personnel, or records messages.
Performs variety of general office and administrative duties such as photocopying and assembling documents, sorting and distributing mail and faxes, storing office supplies, processing time cards for payroll, recording and typing meeting minutes, and so forth.
Job Requirements:
Education / experience / certifications / licensure must meet contractual requirements
High School Diploma or GED
One (1) year of administrative, clerical or office operations experience
Physical Requirements:
Ability to communicate with others in order to gather and exchange information.
Ability to respond to telephone inquiries, continually proofread, check and verify data from printed form and computer monitor display.
Ability to use a keyboard and video display terminal to enter, retrieve, and/or audit information and data on a continual basis.
Ability to pull, lift and transport files and documents to and from various locations within office or assigned location.
Benefits at Gateway Foundation:
Health and Wellness: Medical, dental, and vision insurance for employees and dependents
Employee wellness program promoting health and fitness and offering cash-saving premiums
Employee assistance programs focused on mental health
Financial Wellbeing: 403(b) Retirement Plan with 3% employer match
Short-term and Long-term Disability and Life and AD&D Insurance paid for by Gateway
Flexible Spending Accounts for medical and dependent care
Public Service Loan Forgiveness (PSLF)
Flexibility and Time Off: 18 paid time off days per year
accrual rates increase with years of service
9 paid company holidays
Work-life-balance
Personal Development: Training & Development Programs
Tuition Reimbursement - up to $5,250 per calendar year
eLearning access to online courses that provide CEU's and job-related training
Clinical Supervision: Formal and informal guidance
Gateway Foundation is an Equal Opportunity Employer: Race/Color/Sex/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Vets.