Administrative Assistant
Jiffy Lube - Najjar Lube Centers Inc., San Dimas, CA, United States
Administrative Assistant
Najjar Lube Centers, Inc., a proud Jiffy Lube franchisee, is part of a nationally recognized brand with a proven record of success in the automotive service industry. Jiffy Lube is the leading provider of quick oil changes in North America, serving more than 20 million customers annually across 2,000+ locations.
Our mission is to deliver high-quality preventive vehicle maintenance through the Jiffy Lube Signature Service Oil Change and related services. We are committed to excellence, customer satisfaction, and maintaining our reputation for fast, reliable, and professional service.
We are seeking a highly organized and detail-oriented Administrative Assistant with Payroll and HR support responsibilities to join our corporate office team in San Dimas. This role is essential in supporting both the Accounting/Payroll and Human Resources functions, ensuring accuracy, compliance, and efficiency across administrative operations.
The ideal candidate is proactive, adaptable, and capable of handling confidential information with professionalism and discretion.
Key Responsibilities
Assist in processing payroll by collecting, reviewing, and entering employee timekeeping and compensation data
Maintain accurate payroll records and ensure compliance with company policies and applicable regulations
Support payroll audits, reporting, and reconciliation tasks
Assist Accounts Payable functions, including invoice tracking and vendor communication
Human Resources Administrative Support
Provide day-to-day administrative support to the HR department
Assist with onboarding processes, including new hire paperwork, employee file creation, and system entry
Maintain and update employee records in HRIS and payroll systems (Paylocity preferred)
Support employee offboarding processes, including documentation and final payroll coordination
Help track employee attendance, PTO balances, and other HR-related metrics
Assist in maintaining compliance with labor laws, company policies, and internal procedures
Coordinate and organize HR documentation, including policies, handbooks, and compliance records
Serve as a point of contact for employee inquiries related to payroll, benefits, and HR processes
General Administrative Duties
Perform clerical tasks such as filing, scanning, photocopying, and document management
Create, format, and maintain spreadsheets, reports, and internal databases
Draft and distribute internal communications, emails, and correspondence
Maintain office records, including vendor contacts, contractor agreements, lease documents, and service reports
Communicate professionally with internal staff, management, and external vendors
Support cross-functional teams and assist with special projects as needed
Ensure deadlines are met while adapting to shifting priorities in a fast-paced environment
Qualifications & Skills
Excellent verbal and written communication skills
Strong organizational skills with high attention to detail
Ability to manage multiple tasks and meet deadlines efficiently
Strong analytical and problem-solving abilities
High level of discretion when handling sensitive and confidential information
Proficiency in Microsoft Office (Excel, Word, Outlook)
Ability to work both independently and collaboratively
Education & Experience
High School Diploma or equivalent (required)
Minimum of 2+ years of experience in payroll, administrative support, or office operations (required)
Bachelor's Degree in Business Administration, Human Resources, or related field (preferred)
Experience with HRIS and payroll systems (Paylocity preferred)
Prior exposure to Human Resources functions is highly desirable
Additional Information
This is an on-site position based in San Dimas, CA
Resume required for consideration
We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.
Najjar Lube Centers, Inc., a proud Jiffy Lube franchisee, is part of a nationally recognized brand with a proven record of success in the automotive service industry. Jiffy Lube is the leading provider of quick oil changes in North America, serving more than 20 million customers annually across 2,000+ locations.
Our mission is to deliver high-quality preventive vehicle maintenance through the Jiffy Lube Signature Service Oil Change and related services. We are committed to excellence, customer satisfaction, and maintaining our reputation for fast, reliable, and professional service.
We are seeking a highly organized and detail-oriented Administrative Assistant with Payroll and HR support responsibilities to join our corporate office team in San Dimas. This role is essential in supporting both the Accounting/Payroll and Human Resources functions, ensuring accuracy, compliance, and efficiency across administrative operations.
The ideal candidate is proactive, adaptable, and capable of handling confidential information with professionalism and discretion.
Key Responsibilities
Assist in processing payroll by collecting, reviewing, and entering employee timekeeping and compensation data
Maintain accurate payroll records and ensure compliance with company policies and applicable regulations
Support payroll audits, reporting, and reconciliation tasks
Assist Accounts Payable functions, including invoice tracking and vendor communication
Human Resources Administrative Support
Provide day-to-day administrative support to the HR department
Assist with onboarding processes, including new hire paperwork, employee file creation, and system entry
Maintain and update employee records in HRIS and payroll systems (Paylocity preferred)
Support employee offboarding processes, including documentation and final payroll coordination
Help track employee attendance, PTO balances, and other HR-related metrics
Assist in maintaining compliance with labor laws, company policies, and internal procedures
Coordinate and organize HR documentation, including policies, handbooks, and compliance records
Serve as a point of contact for employee inquiries related to payroll, benefits, and HR processes
General Administrative Duties
Perform clerical tasks such as filing, scanning, photocopying, and document management
Create, format, and maintain spreadsheets, reports, and internal databases
Draft and distribute internal communications, emails, and correspondence
Maintain office records, including vendor contacts, contractor agreements, lease documents, and service reports
Communicate professionally with internal staff, management, and external vendors
Support cross-functional teams and assist with special projects as needed
Ensure deadlines are met while adapting to shifting priorities in a fast-paced environment
Qualifications & Skills
Excellent verbal and written communication skills
Strong organizational skills with high attention to detail
Ability to manage multiple tasks and meet deadlines efficiently
Strong analytical and problem-solving abilities
High level of discretion when handling sensitive and confidential information
Proficiency in Microsoft Office (Excel, Word, Outlook)
Ability to work both independently and collaboratively
Education & Experience
High School Diploma or equivalent (required)
Minimum of 2+ years of experience in payroll, administrative support, or office operations (required)
Bachelor's Degree in Business Administration, Human Resources, or related field (preferred)
Experience with HRIS and payroll systems (Paylocity preferred)
Prior exposure to Human Resources functions is highly desirable
Additional Information
This is an on-site position based in San Dimas, CA
Resume required for consideration
We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.