Administrative Assistant
Milwaukee Academy of Science, Milwaukee, WI, United States
Administrative Assistant
Milwaukee Academy of Science (MAS) is looking for an energetic, passionate administrative assistant to help fulfill MAS' mission. The administrative assistant is key to ensuring overall school success. The administrative assistant must exemplify MAS' core mission and will help manage enrollment, attendance, student academic and behavior data, and daily elementary operations.
This position requires a highly organized professional to manage administrative projects and tasks within the school. Qualified candidates will possess skills that ensure thoroughness and accuracy as well as have the capacity to maintain systematic processes for the organization.
Reports to: Academy Principal
Coordinates with: Academy Principal and Assistant Principal
Position Responsibilities:
Student and School Records
Manage the collection and maintenance of student, personnel, and school information (receiving forms and paperwork, tracking missing forms, managing databases, updating contact information, keeping records current, etc.)
Oversee student files to ensure all proper documentation is collected, tracked in our computer system, organized and filed
Track student attendance and follow up with families when necessary
Student Enrollment
Oversee new student enrollment by processing applications, creating and administering re-enrollment forms, producing mailings and tracking all enrollments
Manage electronic student enrollment and information in school software and all electronic data systems
Register and transfer students as needed
Physical Demands
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Milwaukee Academy of Science (MAS) is looking for an energetic, passionate administrative assistant to help fulfill MAS' mission. The administrative assistant is key to ensuring overall school success. The administrative assistant must exemplify MAS' core mission and will help manage enrollment, attendance, student academic and behavior data, and daily elementary operations.
This position requires a highly organized professional to manage administrative projects and tasks within the school. Qualified candidates will possess skills that ensure thoroughness and accuracy as well as have the capacity to maintain systematic processes for the organization.
Reports to: Academy Principal
Coordinates with: Academy Principal and Assistant Principal
Position Responsibilities:
Student and School Records
Manage the collection and maintenance of student, personnel, and school information (receiving forms and paperwork, tracking missing forms, managing databases, updating contact information, keeping records current, etc.)
Oversee student files to ensure all proper documentation is collected, tracked in our computer system, organized and filed
Track student attendance and follow up with families when necessary
Student Enrollment
Oversee new student enrollment by processing applications, creating and administering re-enrollment forms, producing mailings and tracking all enrollments
Manage electronic student enrollment and information in school software and all electronic data systems
Register and transfer students as needed
Physical Demands
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.