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Assists supervisor and other department staff by performing a variety of secretarial and clerical duties, which may include but are not limited to composing routine reports and correspondence, preparing reports and correspondence from dictation, researching and compiling data, maintaining inventory of office supplies and equipment, scheduling meetings and maintaining calendars, maintaining computer record-keeping operations, establishing and maintaining filing systems, making travel arrangements, etc.
Attends meetings as required; records, transcribes, prepares and distributes meeting minutes; prepares meeting agendas.
Prepares, types, copies, files, transmits and/or mails various routine and confidential letters of correspondence, forms, records and reports.
Performs routine clerical duties as necessary, including copying and filing documents, collating materials, faxing information, maintaining logs and mailing lists, processing mail, ordering supplies, etc.
Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate staff person. Greets office visitors and performs customer/public service duties as required.
Procures, controls and monitors school supplies and equipment; maintains central supply room.
May perform various other bookkeeping duties, including but not limited to assisting with budget preparation, maintaining accounts receivable/payable, preparing financial reports, processing invoices and requisitions, processing reimbursement requests, collecting and depositing various fees and funds, balancing accounts, maintaining fixed asset records, processing Worker's Compensation claims, etc.
Performs computer data entry to record and retrieve information; generates computer reports as required.
Registers new students.
Maintains student and teacher records with completeness, accuracy and confidentiality.
Arranges for substitute teachers as needed.
Makes daily announcements over public address systems.
May coordinate with vendors for school pictures, identification cards, and other special projects or opportunities.
Responds to inquiries and requests for assistance from school personnel, parents, other districts and agencies, and the public.
May provide instruction and leadership to office assistants, student helpers and others as assigned.
Receives, reviews, prepares and/or processes various documents, which may include school records, student records, teacher records, invoices, inventory records, spreadsheets, deposit slips, attendance records, work orders, budget documents, requisitions and other procurement documents, schedules, newsletters, meeting agendas and minutes, various reports, various logs and lists, various forms, memos, correspondence, etc.
Operates and maintains a variety of equipment, which may include a computer, printer, scanner, typewriter, copier, fax machine, telephone, two-way radio, laminating machine, security equipment, audio-visual equipment, calculator, folding machine, postage machine, etc.; uses clerical, computer and bookkeeping supplies; uses first aid and other health room supplies.
Interacts and communicates with a variety of individuals and groups, which may include the immediate supervisor, other District administrators and staff, school personnel, students, parents/guardians, sales representatives, various outside organizations and professionals, and the public.
Requires associate's degree, vocational technical degree or specialized training that is equivalent to satisfactory completion of two years of college education with emphasis in secretarial science or related field, supplemented by one to two years of responsible secretarial experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Must be able to type with speed and accuracy. Must possess a valid state driver's license.
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Administrative Supervisor

Pay Range:

$28.00 to $30.00

Job Summary:

Performs a variety of clerical duties, including answering telephones, bookkeeping, typing, word processing, office machine operation and filing.

Essential Duties and Responsibilities:

Trains other staff members to perform work activities, such as using computer applications.

Answers telephones, directs calls, takes messages and runs errands.

Prepares meeting agendas, attends meetings and records/transcribes minutes.

Makes travel arrangements.

Completes work schedules, manages calendars and arranges appointments.

Opens and routes incoming mail, answers correspondence and prepares outgoing mail.

Compiles, copies, sorts and files records of office activities, business transactions and other activities.

Completes and mails bills, contracts, policies, invoices and checks.

Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.

Types, formats, proofreads and edits correspondence, reports and other documents.

Reviews files, records and other documents to obtain information to respond to requests.

Computes, records and proofreads data and other information.

Processes and prepares documents, such as business or government forms and expense reports.

Maintains and updates filing, inventory, mailing and database systems.

Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints.

Collects, counts and disburses money; performs basic bookkeeping; completes banking transactions.

Troubleshoots problems involving office equipment.

Performs other duties as assigned.

Background Screening:

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Benefits:

Instapay (early access to your wages) and high interest savings through the EVEN app

Associate Shopping Program

Health and Wellness Program

Discount Marketplace

Employee Assistance Program

Equal Opportunity Statement:

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

#J-18808-Ljbffr
","Position Title:

Administrative Supervisor

Pay Range:

$28.00 to $30.00

Job Summary:

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Mansueto Ventures is home to two of the most iconic and vibrant brands in business publishing: Inc. and Fast Company. Every day, the content, awards, and events produced help entrepreneurs and innovators succeed by providing useful insights, sparking essential conversations, and offering much-needed inspiration.

Inc. is the voice of the American entrepreneur, inspiring and documenting the risk-takers and ultra-driven go-getters who represent the most dynamic force in the American economy.
Fast Company is the world’s leading business media brand, focusing on innovation in technology, leadership, and design to inspire readers to shape the future of business.

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