Office Administrator
Coca Cola Beverages Northeast Inc, Albany, NY, United States
Office Administrator
Build a career where your work matters to the business, the customer, and the communities we serve. Be part of Coca-Cola Beverages Northeast, a locally rooted, people-first organization where meaningful work, long-term growth, and community impact come together.
Why Coke Northeast? You'll join a company that serves local communities across the Northeast and invests in the people behind the work. You'll be part of a culture that values development, collaboration, and fresh perspectives at every level. You'll build a career with the scale, stability, and opportunity of a trusted, iconic brand.
Job Description
The Office Administrator performs settlement and/or cashiering duties within a Sales & Distribution Center in accordance with standard company procedures. Essential duties and responsibilities include:
Review and verify end of day driver paperwork
Ensure proof of deliveries are included in driver paperwork
Prepare driver paperwork for imaging
Maintain missing documents log
Research and resolve driver overages and shortages
Run daily route status report to verify that all delivery routes have been settled
Review settlement exception report and resolve issues
Report settlement issues to accounting department
Troubleshoot handheld issues impacting settlement
Maintain cash reconciliation and driver deposit log
Perform cashiering duties including Fed-Ready status of deposit
Prepare deposit for pick-up by armored car service
Ensure security of route cash
Receive and verify full service bag count
Count full service cash and finalize handheld
Validate proper use of cash drop log
Research mail checks, print back-up and code in Payment Manager
Complete miscellaneous tasks such as answering phone calls, greeting visitors, printing, copying, laminating and other administrative duties as assigned
Job Requirements
High school diploma, GED or equivalent required. Associate's degree or equivalent preferred. 2-5 years of experience in an office environment required. Experience in cash room environment preferred. Experience using BASIS route accounting system preferred. Strong analytical, organizational and problem solving skills. Strong attention to detail and accuracy skills. Basic proficiency in Microsoft Office applications including Outlook, Excel and Word. Valid driver's license, driving record within policy guidelines, and insurance that meets company requirements. Ability to occasionally travel, as business needs require.
Eligible employees may have access to a comprehensive benefits package, which may include medical, dental, and vision insurance, a 401(k) with company match, life insurance, paid time off, fitness reimbursements, tuition reimbursement, employee discounts, scholarship opportunities, and more. Benefits eligibility and offerings may vary based on position, location, employment type, and union governance.
Employment with Coke Northeast is contingent upon the satisfactory completion of a pre-employment background verification. Depending on the role, this process may include a criminal background check, drug screening, and/or review of driving records in accordance with company guidelines and applicable laws.
Coke Northeast is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, veteran status, disability, or any other legally protected status under federal, state, or local law. Massachusetts Notice Under Massachusetts law, it is unlawful for an employer to require or administer a lie detector test as a condition of employment or continued employment. Violations of this law may result in criminal penalties and civil liability.
Build a career where your work matters to the business, the customer, and the communities we serve. Be part of Coca-Cola Beverages Northeast, a locally rooted, people-first organization where meaningful work, long-term growth, and community impact come together.
Why Coke Northeast? You'll join a company that serves local communities across the Northeast and invests in the people behind the work. You'll be part of a culture that values development, collaboration, and fresh perspectives at every level. You'll build a career with the scale, stability, and opportunity of a trusted, iconic brand.
Job Description
The Office Administrator performs settlement and/or cashiering duties within a Sales & Distribution Center in accordance with standard company procedures. Essential duties and responsibilities include:
Review and verify end of day driver paperwork
Ensure proof of deliveries are included in driver paperwork
Prepare driver paperwork for imaging
Maintain missing documents log
Research and resolve driver overages and shortages
Run daily route status report to verify that all delivery routes have been settled
Review settlement exception report and resolve issues
Report settlement issues to accounting department
Troubleshoot handheld issues impacting settlement
Maintain cash reconciliation and driver deposit log
Perform cashiering duties including Fed-Ready status of deposit
Prepare deposit for pick-up by armored car service
Ensure security of route cash
Receive and verify full service bag count
Count full service cash and finalize handheld
Validate proper use of cash drop log
Research mail checks, print back-up and code in Payment Manager
Complete miscellaneous tasks such as answering phone calls, greeting visitors, printing, copying, laminating and other administrative duties as assigned
Job Requirements
High school diploma, GED or equivalent required. Associate's degree or equivalent preferred. 2-5 years of experience in an office environment required. Experience in cash room environment preferred. Experience using BASIS route accounting system preferred. Strong analytical, organizational and problem solving skills. Strong attention to detail and accuracy skills. Basic proficiency in Microsoft Office applications including Outlook, Excel and Word. Valid driver's license, driving record within policy guidelines, and insurance that meets company requirements. Ability to occasionally travel, as business needs require.
Eligible employees may have access to a comprehensive benefits package, which may include medical, dental, and vision insurance, a 401(k) with company match, life insurance, paid time off, fitness reimbursements, tuition reimbursement, employee discounts, scholarship opportunities, and more. Benefits eligibility and offerings may vary based on position, location, employment type, and union governance.
Employment with Coke Northeast is contingent upon the satisfactory completion of a pre-employment background verification. Depending on the role, this process may include a criminal background check, drug screening, and/or review of driving records in accordance with company guidelines and applicable laws.
Coke Northeast is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, veteran status, disability, or any other legally protected status under federal, state, or local law. Massachusetts Notice Under Massachusetts law, it is unlawful for an employer to require or administer a lie detector test as a condition of employment or continued employment. Violations of this law may result in criminal penalties and civil liability.