GEAR UP 2032 Administrative Assistant
Dougherty County School System, Albany, GA, United States
Gear Up Administrative Assistant
The Administrative Assistant will perform varied and complex clerical and administrative duties requiring comprehensive knowledge of office operations and a thorough understanding of the organization, programs, policies, and procedures related to the GEAR UP 2032 Project. This position plays a critical role in ensuring the efficient day-to-day operations of the grant by providing administrative support to the Director and project team, maintaining compliance documentation, programmatic reporting, and serving as a liaison between stakeholders, partners, students, families, and district departments.
Demonstrated track record of providing high-quality administrative support to a professional team in a fast-paced environment; impeccable attention to detail with strong proofreading and document review skills; strong document management and recordkeeping skills, including maintaining confidential files and compliance documentation; excellent written and verbal communication skills; strong interpersonal skills with the ability to build positive working relationships with staff, students, families, and community partners; ability to work effectively both independently and collaboratively as part of a team; excellent time management skills with the aptitude for task prioritization, meeting deadlines, and managing multiple projects simultaneously; ability to handle sensitive and confidential matters with tact, discretion, and professionalism; professional demeanor, integrity, sound judgment, and a strong customer-service mindset; ability to learn and utilize grant management systems, student information systems, and district platforms as required.
Respond to letters of inquiry from community partners, parents, schools; route to appropriate department for review, recording all submissions, and maintaining accurate tracking logs; organize and maintain comprehensive electronic and paper files of grant documents, contracts, correspondence, and resources in accordance with federal and district compliance requirements; produce and assist with reports including grant activity reports, budget and payout reports, data summaries, and other reports as needed for the board, senior management, and program teams; support the director with administrative tasks related to grant compliance, documentation, data collection, monitoring visits, audits, and the preparation and mailing of official documents; assist with tracking expenditures, purchase orders, reimbursements, and budget allocations in coordination with district finance staff; oversee and maintain the project's master calendar; coordinate meetings, events, and deadlines; and assist with newsletter and website content updates to ensure timely communication with stakeholders; work collaboratively to enhance and improve grants management processes, streamline workflows, and increase operational efficiencies; prepare for and receive visitors, including district leadership, partners, vendors, and auditors; handle all incoming and outgoing correspondence such as mail, e-mail, and faxes; draft and proofread professional communications as requested; oversee the maintenance of office equipment and troubleshoot minor technical issues or coordinate service requests as needed; assist with the production of materials and logistics for meetings, workshops, events, and student activities, including preparing agendas, minutes, sign-in sheets, and presentation materials; provide general administrative and operational support to GEAR UP staff and partners to ensure successful implementation of program initiatives; perform other duties as assigned.
Reports to: GEAR UP 2032 Director
Salary range: Twelve-month annual contract- competitive salary and excellent benefits package, in accordance with the DCSS Compensation Guide.
Application deadline: applications will be reviewed upon submission. To ensure consideration, please submit all required application materials by March 5, 2026. Interested applicants should apply online. The Dougherty County School System does not discriminate on the basis of race, color, religion, age, sex, national origin, or disability.
The Administrative Assistant will perform varied and complex clerical and administrative duties requiring comprehensive knowledge of office operations and a thorough understanding of the organization, programs, policies, and procedures related to the GEAR UP 2032 Project. This position plays a critical role in ensuring the efficient day-to-day operations of the grant by providing administrative support to the Director and project team, maintaining compliance documentation, programmatic reporting, and serving as a liaison between stakeholders, partners, students, families, and district departments.
Demonstrated track record of providing high-quality administrative support to a professional team in a fast-paced environment; impeccable attention to detail with strong proofreading and document review skills; strong document management and recordkeeping skills, including maintaining confidential files and compliance documentation; excellent written and verbal communication skills; strong interpersonal skills with the ability to build positive working relationships with staff, students, families, and community partners; ability to work effectively both independently and collaboratively as part of a team; excellent time management skills with the aptitude for task prioritization, meeting deadlines, and managing multiple projects simultaneously; ability to handle sensitive and confidential matters with tact, discretion, and professionalism; professional demeanor, integrity, sound judgment, and a strong customer-service mindset; ability to learn and utilize grant management systems, student information systems, and district platforms as required.
Respond to letters of inquiry from community partners, parents, schools; route to appropriate department for review, recording all submissions, and maintaining accurate tracking logs; organize and maintain comprehensive electronic and paper files of grant documents, contracts, correspondence, and resources in accordance with federal and district compliance requirements; produce and assist with reports including grant activity reports, budget and payout reports, data summaries, and other reports as needed for the board, senior management, and program teams; support the director with administrative tasks related to grant compliance, documentation, data collection, monitoring visits, audits, and the preparation and mailing of official documents; assist with tracking expenditures, purchase orders, reimbursements, and budget allocations in coordination with district finance staff; oversee and maintain the project's master calendar; coordinate meetings, events, and deadlines; and assist with newsletter and website content updates to ensure timely communication with stakeholders; work collaboratively to enhance and improve grants management processes, streamline workflows, and increase operational efficiencies; prepare for and receive visitors, including district leadership, partners, vendors, and auditors; handle all incoming and outgoing correspondence such as mail, e-mail, and faxes; draft and proofread professional communications as requested; oversee the maintenance of office equipment and troubleshoot minor technical issues or coordinate service requests as needed; assist with the production of materials and logistics for meetings, workshops, events, and student activities, including preparing agendas, minutes, sign-in sheets, and presentation materials; provide general administrative and operational support to GEAR UP staff and partners to ensure successful implementation of program initiatives; perform other duties as assigned.
Reports to: GEAR UP 2032 Director
Salary range: Twelve-month annual contract- competitive salary and excellent benefits package, in accordance with the DCSS Compensation Guide.
Application deadline: applications will be reviewed upon submission. To ensure consideration, please submit all required application materials by March 5, 2026. Interested applicants should apply online. The Dougherty County School System does not discriminate on the basis of race, color, religion, age, sex, national origin, or disability.