Bookkeeper
Community Action Planning Council of Jefferson County, Watertown, NY, United States
Bookkeeper
The Bookkeeper provides support to the agency's finance operations and reporting functions as necessitated by funding sources and government regulations. This position is responsible for processing accounts payable and maintaining current and accurate vendor files; reviewing and entering in-kind data and providing administrative support to the Fiscal Office. The Bookkeeper is required to cross-train with Fiscal Office staff and maintain working knowledge of written procedures and internal controls.
The major responsibilities of this position include but are not limited to the following:
Maintain working knowledge of and adhere to fiscal procedures and policies.
Process accounts payable and maintain current and accurate vendor files; prepare vouchers for review by Executive Office Manager (Administration Office); coordinate signing and mailing of checks.
Complete Child and Adult Care Food Program accounts payable processing monthly; coordinate signing and mailing of checks.
Assist in bi-weekly payroll by reviewing timesheets and collaborating with the Fiscal Coordinator and Human Resources to identify and resolve potential issues; follow up with supervisors and staff as necessary. Perform additional payroll processing as requested.
Process employee in area and out of area travel in accordance with agency travel policy; review travel vouchers for accuracy and completeness; complete all applicable paperwork necessary to prepare travel expenses to be entered in payroll; provide employees with travel forms; follow-up with employees on required documentation.
Collaborate with Fiscal Coordinator to maintain employee records in GMS.
Maintain agency inventory system; continually update and monitor inventory listing; coordinate bi-annual physical inventory process; complete total inventory lists for distribution to Program Directors.
Complete and/or assist with monthly closing journal entries as requested.
Enter accounts receivable invoices, submit invoices to vendors and track payment.
Assist the Chief Financial Officer with year-end audit as well as preparation and distribution of W2s and 1099s.
Responsible for DOT management and tracking registrations for agency vehicles.
Accept incoming payments and donations from Administrative Office staff and verify totals in the Cash Receipt Journal.
Record administrative in-kind (donations of goods, services) in the GoEngage web-based software. Prepare reports detailing in-kind totals for review by Chief Financial Officer.
Provide administrative support to Fiscal Office as needed, to include processing incoming and outgoing mail, filing and answering phones; ensure office is always covered during normal business hours.
Minimum required job qualifications include an Associates Degree in accounting or related field, minimum of two (2) years' experience in accounting required, experience with accounts payable preferred. This position requires a high degree of integrity and confidentiality. Must be able to provide own transportation to perform job responsibilities, must be able to pass background clearance. Occasional local and national travel.
The Bookkeeper provides support to the agency's finance operations and reporting functions as necessitated by funding sources and government regulations. This position is responsible for processing accounts payable and maintaining current and accurate vendor files; reviewing and entering in-kind data and providing administrative support to the Fiscal Office. The Bookkeeper is required to cross-train with Fiscal Office staff and maintain working knowledge of written procedures and internal controls.
The major responsibilities of this position include but are not limited to the following:
Maintain working knowledge of and adhere to fiscal procedures and policies.
Process accounts payable and maintain current and accurate vendor files; prepare vouchers for review by Executive Office Manager (Administration Office); coordinate signing and mailing of checks.
Complete Child and Adult Care Food Program accounts payable processing monthly; coordinate signing and mailing of checks.
Assist in bi-weekly payroll by reviewing timesheets and collaborating with the Fiscal Coordinator and Human Resources to identify and resolve potential issues; follow up with supervisors and staff as necessary. Perform additional payroll processing as requested.
Process employee in area and out of area travel in accordance with agency travel policy; review travel vouchers for accuracy and completeness; complete all applicable paperwork necessary to prepare travel expenses to be entered in payroll; provide employees with travel forms; follow-up with employees on required documentation.
Collaborate with Fiscal Coordinator to maintain employee records in GMS.
Maintain agency inventory system; continually update and monitor inventory listing; coordinate bi-annual physical inventory process; complete total inventory lists for distribution to Program Directors.
Complete and/or assist with monthly closing journal entries as requested.
Enter accounts receivable invoices, submit invoices to vendors and track payment.
Assist the Chief Financial Officer with year-end audit as well as preparation and distribution of W2s and 1099s.
Responsible for DOT management and tracking registrations for agency vehicles.
Accept incoming payments and donations from Administrative Office staff and verify totals in the Cash Receipt Journal.
Record administrative in-kind (donations of goods, services) in the GoEngage web-based software. Prepare reports detailing in-kind totals for review by Chief Financial Officer.
Provide administrative support to Fiscal Office as needed, to include processing incoming and outgoing mail, filing and answering phones; ensure office is always covered during normal business hours.
Minimum required job qualifications include an Associates Degree in accounting or related field, minimum of two (2) years' experience in accounting required, experience with accounts payable preferred. This position requires a high degree of integrity and confidentiality. Must be able to provide own transportation to perform job responsibilities, must be able to pass background clearance. Occasional local and national travel.