Administrative Assistant
BAE Systems USA, Aberdeen, SD, United States
Administrative Assistant IV
BAE Systems is hiring an Administrative Assistant IV to support the CMS business and functional teams in Aberdeen, SD. Under limited supervision, performs a variety of complex administrative duties such as: Acts as an information source on organizational policies and procedures; gathers, compiles, and reports information relevant to a given assignment; participates in planning of functions; administers organizational correspondence control; and aids department members.
Responsibilities: This role performs a variety of administrative tasks which support Operations and the site. Duties include, but are not limited to:
Controlling access and admitting visitors, contractors, trucks, and other guests to the site
Assisting in the badging process and verifying I-9 information for new hires
Facilitating contractor safety training
Data Input & Tracking
Document control & retention/Configuration Management
Maintains PPE documentation and various forms for Safety Department
Purchase card & Expense report reconciliation
Area upkeep
Various office support/supply tasks
Respond to ad hoc requests from internal and external stakeholders, ensuring timely and accurate delivery of information, data, and resources while maintaining confidentiality and discretion.
Required Education, Experience, & Skills
High School Diploma/GED and 4+ years of relevant experience or equivalent experience
Experience in Administrative Assistance
Experience in Calendar Management, Meeting/Event Scheduling, and Travel Coordination
Experience in SharePoint or other Enterprise Data Management Systems
Experience in MS Office (Outlook, Word, Excel, PowerPoint), Microsoft 365, Teams
Ability to provide support to the Program Management Team
Ability to work in a fast-paced environment, multitask, and manage changing priorities
Ability to manage, organize, and structure data to support reporting needs
Ability to integrate information from a variety of sources into correspondence, presentation materials, or reports
Ability to interact effectively with personnel at all levels, inside and outside of the organization
Proficiency with word processing, presentation, spreadsheet, database, email, and calendar software
Forward-thinking with problem-solving skills
Attention to detail and time management skills
Excellent verbal and written communication skills
Preferred Education, Experience, & Skills
Associate's Degree
Certificate/Training in MS Office Products
Experience in SharePoint, MS Project, Microsoft 365
Experience in creating or improving data/file/report management processes/dashboards
Experience in meeting/event coordination with 100+ attendees
Experience in Defense/Government Contracting
Ability to think ahead, anticipate needs, and proactively identify and resolve problems
Pay Information Full-Time Salary Range: $45249 - $72399 Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems Platforms & Services BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a teammaking a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference. The Platforms & Services (P&S) sector under BAE Systems, Inc does the big stuff: the armored combat vehicles, naval guns, missile launchers, and ship repairjust to name a few. Our employees take pride in the work they do and why they do it. They are on the front lines every day, building our products to protect the lives of those who serve. We may be biased, but we think P&S does some of the coolest work around, and we think you will too.
BAE Systems is hiring an Administrative Assistant IV to support the CMS business and functional teams in Aberdeen, SD. Under limited supervision, performs a variety of complex administrative duties such as: Acts as an information source on organizational policies and procedures; gathers, compiles, and reports information relevant to a given assignment; participates in planning of functions; administers organizational correspondence control; and aids department members.
Responsibilities: This role performs a variety of administrative tasks which support Operations and the site. Duties include, but are not limited to:
Controlling access and admitting visitors, contractors, trucks, and other guests to the site
Assisting in the badging process and verifying I-9 information for new hires
Facilitating contractor safety training
Data Input & Tracking
Document control & retention/Configuration Management
Maintains PPE documentation and various forms for Safety Department
Purchase card & Expense report reconciliation
Area upkeep
Various office support/supply tasks
Respond to ad hoc requests from internal and external stakeholders, ensuring timely and accurate delivery of information, data, and resources while maintaining confidentiality and discretion.
Required Education, Experience, & Skills
High School Diploma/GED and 4+ years of relevant experience or equivalent experience
Experience in Administrative Assistance
Experience in Calendar Management, Meeting/Event Scheduling, and Travel Coordination
Experience in SharePoint or other Enterprise Data Management Systems
Experience in MS Office (Outlook, Word, Excel, PowerPoint), Microsoft 365, Teams
Ability to provide support to the Program Management Team
Ability to work in a fast-paced environment, multitask, and manage changing priorities
Ability to manage, organize, and structure data to support reporting needs
Ability to integrate information from a variety of sources into correspondence, presentation materials, or reports
Ability to interact effectively with personnel at all levels, inside and outside of the organization
Proficiency with word processing, presentation, spreadsheet, database, email, and calendar software
Forward-thinking with problem-solving skills
Attention to detail and time management skills
Excellent verbal and written communication skills
Preferred Education, Experience, & Skills
Associate's Degree
Certificate/Training in MS Office Products
Experience in SharePoint, MS Project, Microsoft 365
Experience in creating or improving data/file/report management processes/dashboards
Experience in meeting/event coordination with 100+ attendees
Experience in Defense/Government Contracting
Ability to think ahead, anticipate needs, and proactively identify and resolve problems
Pay Information Full-Time Salary Range: $45249 - $72399 Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems Platforms & Services BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a teammaking a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference. The Platforms & Services (P&S) sector under BAE Systems, Inc does the big stuff: the armored combat vehicles, naval guns, missile launchers, and ship repairjust to name a few. Our employees take pride in the work they do and why they do it. They are on the front lines every day, building our products to protect the lives of those who serve. We may be biased, but we think P&S does some of the coolest work around, and we think you will too.