Database Cleanup Analyst, Legal Records Specialist
The First Church of Christ, Scientist, Boston, MA, United States
Database Cleanup Analyst, Legal Records Specialist
SUMMARY The Database Clean Up Analyst - Legal Records Specialist reviews all legacy "'work in progress' database records" documents in the M-Files enterprise content management system to ensure the proper description, classification, and management of the legal department's legacy business records and the destruction of redundant, obsolete, and trivial documents. This is a project-based, full-time position, expected to last no more than two years.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Evaluates documents against established retention schedules to determine whether they are official business records
Evaluates documents for redundancy and flags them for disposition
Prepares obsolete documents for destruction in accordance with retention policy and established procedures
Reclassifies and redescribes business records as needed to ensure their proper management and future accessibility
Documents decision-making processes to ensure consistency
Works independently while regularly communicating with record owners about progress and any roadblocks
Collaborates with colleagues to improve workflows as needed
STAFF MANAGEMENT AND JOB CONTACTS
Reporting Relationships Supervisor: Manager of Records Management & Special Collections Supervises: N/A
Regular Contacts: MBEL employees, particularly in Records Management, Special Collections, and Research; system administrators in the Office of the Chief Information Officer. This position will work closely on a daily basis with employees from the Office of the General Counsel.
JOB REQUIREMENTS
Education/Experience 23 years of experience in records management work or office administration required Legal office experience or paralegal training required Records management certification, master's degree in library science, or equivalent work experience preferred
Knowledge/Skills Understanding of records management principles, practices, and standards, and how to implement them Strong attention to detail Excellent analytical and organizational skills Demonstrated ability to bring order to complex situations Finds joy in repetitive tasks with clear outcomes Ability to work well autonomously, taking responsibility for goals, deliverables, and results Effective oral and written communication skills, including an ability to adapt to different communication styles Demonstrated ability to ask questions that clarify assignments, scope projects, and ensure a comprehensive understanding of goals Trustworthiness and reliability in handling confidential and sensitive information
Technology Skills Ability to quickly learn unfamiliar computer systems and database software required Familiarity with Microsoft Office suite and Google Drive required Familiarity with content management systems/databases preferred, including adding and searching on metadata
Work Environment This position works in the Boston office with an opportunity for a hybrid work schedule.
Engagement with Christian Science The First Church of Christ, Scientist, welcomes all candidates, including Christian Scientists.
Pay range: $25.63 - $33.32 hourly
SUMMARY The Database Clean Up Analyst - Legal Records Specialist reviews all legacy "'work in progress' database records" documents in the M-Files enterprise content management system to ensure the proper description, classification, and management of the legal department's legacy business records and the destruction of redundant, obsolete, and trivial documents. This is a project-based, full-time position, expected to last no more than two years.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Evaluates documents against established retention schedules to determine whether they are official business records
Evaluates documents for redundancy and flags them for disposition
Prepares obsolete documents for destruction in accordance with retention policy and established procedures
Reclassifies and redescribes business records as needed to ensure their proper management and future accessibility
Documents decision-making processes to ensure consistency
Works independently while regularly communicating with record owners about progress and any roadblocks
Collaborates with colleagues to improve workflows as needed
STAFF MANAGEMENT AND JOB CONTACTS
Reporting Relationships Supervisor: Manager of Records Management & Special Collections Supervises: N/A
Regular Contacts: MBEL employees, particularly in Records Management, Special Collections, and Research; system administrators in the Office of the Chief Information Officer. This position will work closely on a daily basis with employees from the Office of the General Counsel.
JOB REQUIREMENTS
Education/Experience 23 years of experience in records management work or office administration required Legal office experience or paralegal training required Records management certification, master's degree in library science, or equivalent work experience preferred
Knowledge/Skills Understanding of records management principles, practices, and standards, and how to implement them Strong attention to detail Excellent analytical and organizational skills Demonstrated ability to bring order to complex situations Finds joy in repetitive tasks with clear outcomes Ability to work well autonomously, taking responsibility for goals, deliverables, and results Effective oral and written communication skills, including an ability to adapt to different communication styles Demonstrated ability to ask questions that clarify assignments, scope projects, and ensure a comprehensive understanding of goals Trustworthiness and reliability in handling confidential and sensitive information
Technology Skills Ability to quickly learn unfamiliar computer systems and database software required Familiarity with Microsoft Office suite and Google Drive required Familiarity with content management systems/databases preferred, including adding and searching on metadata
Work Environment This position works in the Boston office with an opportunity for a hybrid work schedule.
Engagement with Christian Science The First Church of Christ, Scientist, welcomes all candidates, including Christian Scientists.
Pay range: $25.63 - $33.32 hourly