Meeting Planner II
Allegis Group, Hanover, MD, United States
Meeting Planner II
The Meeting Planner II plans, negotiates, and executes complex meetings, trainings, incentive programs, and events that support business objectives while protecting the organization financially and operationally. Success in this role is defined by flawless delivery under pressure, trusted partnership with stakeholders, and disciplined stewardship of budget, risk, and attendee experience across domestic and international programs.
In-office presence required at least 4 days per week. Travel up to 25% and some weekend work required.
Responsibilities
Essential functions include:
Planning, negotiating, managing, and executing all aspects of meetings, trainings, incentive programs, and eventsfrom small meetings to large-scale, multi-day programs
Serving as the primary point of contact for internal stakeholders across Operating Companies, adapting communication style and approach to meet varying needs
Delivering a high level of customer service by guiding stakeholders as a subject-matter expert and setting realistic expectations around timelines, feasibility, and cost
Negotiating contracts, managing attrition and cutoff dates, and mitigating financial and contractual risk
Acting as a project manager by creating detailed workplans, tracking milestones, and coordinating cross-functional partners (Comms, Procurement, HR, Finance, Marketing, Leadership)
Building and managing event registration sites (e.g., Cvent) to capture attendee data, preferences, compliance needs, and reporting requirements
Coordinating attendee travel processes through integrated systems (e.g., Navan) and ensuring accuracy across platforms
Prioritizing and managing high volumes of work through effective multitasking, decision-making, and timeline management
Producing and analyzing reports related to registration, attendance, financials, service levels, and system adoption
Monitoring and following up on registrations, including direct outreach when needed
Overseeing food & beverage, agenda flow, room usage, and on-site logistics to balance experience quality with cost efficiency
Acting as a financial steward by identifying cost-saving opportunities, sustainability considerations, and value-driven alternatives
Partnering with Communications to deliver clear, comprehensive pre-event and onsite attendee communications
Managing on-site execution, including third-party staff and vendors, while serving as the operational leader during programs
Ensuring safety, security, medical preparedness, and risk mitigationespecially for incentive and international programs
Reconciling invoices post-event, validating charges, and reporting financial outcomes to stakeholders and executive leadership
Tracking year-over-year spend, identifying savings, and supporting continuous improvement efforts
Using advanced proficiency in event technology, Excel, and reporting tools to ensure operational accuracy and insight
Contributing creative ideas and experiential enhancements that elevate the overall attendee experience
Qualifications
Minimum education and/or experience:
Education:
High School Diploma or equivalent (required)
Certified Travel Consultant (CTC) or similar certification (preferred)
Professional experience:
3-5+ years of experience in corporate travel, meetings, or event planning, including domestic and international programs
Skills/Abilities:
Proficient in Microsoft Word/Excel
Excellent interpersonal, written, and oral communication skills
Strong organizational skills and excellent attention to detail
Ability to multi-task and interact effectively in a team environment
Exceptional ability to work under pressure and meeting deadlines
Demonstrates proactive approaches to problem-solving with strong decision-making capability
Core competencies:
Build relationships
Develop people
Lead change
Inspire others
Think critically
Communicate clearly
Create accountability
Benefits are subject to change and may be subject to specific elections, plan, or program terms. This role is eligible for the following:
Medical, dental & vision
Hospital plans
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
Company paid Short and long-term disability
Health & Dependent Care Spending Accounts (HSA & DCFSA)
Transportation benefits
Employee Assistance Program
Tuition Assistance
Time Off/Leave (PTO, Allegis Group Paid Family Leave, Parental Leave)
Salary range: $59,100 - $88,700. The position is bonus eligible. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email Lauren Lara at llara@allegisgroup.com or call 410-579-3526 for other accommodation options.
The Meeting Planner II plans, negotiates, and executes complex meetings, trainings, incentive programs, and events that support business objectives while protecting the organization financially and operationally. Success in this role is defined by flawless delivery under pressure, trusted partnership with stakeholders, and disciplined stewardship of budget, risk, and attendee experience across domestic and international programs.
In-office presence required at least 4 days per week. Travel up to 25% and some weekend work required.
Responsibilities
Essential functions include:
Planning, negotiating, managing, and executing all aspects of meetings, trainings, incentive programs, and eventsfrom small meetings to large-scale, multi-day programs
Serving as the primary point of contact for internal stakeholders across Operating Companies, adapting communication style and approach to meet varying needs
Delivering a high level of customer service by guiding stakeholders as a subject-matter expert and setting realistic expectations around timelines, feasibility, and cost
Negotiating contracts, managing attrition and cutoff dates, and mitigating financial and contractual risk
Acting as a project manager by creating detailed workplans, tracking milestones, and coordinating cross-functional partners (Comms, Procurement, HR, Finance, Marketing, Leadership)
Building and managing event registration sites (e.g., Cvent) to capture attendee data, preferences, compliance needs, and reporting requirements
Coordinating attendee travel processes through integrated systems (e.g., Navan) and ensuring accuracy across platforms
Prioritizing and managing high volumes of work through effective multitasking, decision-making, and timeline management
Producing and analyzing reports related to registration, attendance, financials, service levels, and system adoption
Monitoring and following up on registrations, including direct outreach when needed
Overseeing food & beverage, agenda flow, room usage, and on-site logistics to balance experience quality with cost efficiency
Acting as a financial steward by identifying cost-saving opportunities, sustainability considerations, and value-driven alternatives
Partnering with Communications to deliver clear, comprehensive pre-event and onsite attendee communications
Managing on-site execution, including third-party staff and vendors, while serving as the operational leader during programs
Ensuring safety, security, medical preparedness, and risk mitigationespecially for incentive and international programs
Reconciling invoices post-event, validating charges, and reporting financial outcomes to stakeholders and executive leadership
Tracking year-over-year spend, identifying savings, and supporting continuous improvement efforts
Using advanced proficiency in event technology, Excel, and reporting tools to ensure operational accuracy and insight
Contributing creative ideas and experiential enhancements that elevate the overall attendee experience
Qualifications
Minimum education and/or experience:
Education:
High School Diploma or equivalent (required)
Certified Travel Consultant (CTC) or similar certification (preferred)
Professional experience:
3-5+ years of experience in corporate travel, meetings, or event planning, including domestic and international programs
Skills/Abilities:
Proficient in Microsoft Word/Excel
Excellent interpersonal, written, and oral communication skills
Strong organizational skills and excellent attention to detail
Ability to multi-task and interact effectively in a team environment
Exceptional ability to work under pressure and meeting deadlines
Demonstrates proactive approaches to problem-solving with strong decision-making capability
Core competencies:
Build relationships
Develop people
Lead change
Inspire others
Think critically
Communicate clearly
Create accountability
Benefits are subject to change and may be subject to specific elections, plan, or program terms. This role is eligible for the following:
Medical, dental & vision
Hospital plans
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
Company paid Short and long-term disability
Health & Dependent Care Spending Accounts (HSA & DCFSA)
Transportation benefits
Employee Assistance Program
Tuition Assistance
Time Off/Leave (PTO, Allegis Group Paid Family Leave, Parental Leave)
Salary range: $59,100 - $88,700. The position is bonus eligible. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email Lauren Lara at llara@allegisgroup.com or call 410-579-3526 for other accommodation options.