Accounting Assistant

Accounting Assistant

Location: Eagan, MN
Work Environment: Business Casual (Jeans OK) | Sit/Stand Desks | 100% On‑site

Position Overview

We are seeking a highly organized and detail‑oriented Accounts Payable Assistant / Billing Assistant to support a high‑volume AP department that processes invoices for seven companies. This role focuses on managing incoming AP communications, organizing digital documents, maintaining filing systems, and supporting monthly statement reconciliation. This is an excellent opportunity for someone who enjoys administrative accuracy, thrives in a fast‑paced environment, and is comfortable working at a desk for most of the day.

Note: This position does not include AP processing. The focus is on coordination, organization, and support.

Key Responsibilities

Inbox & Document Management

• Monitor and maintain a high‑volume AP email inbox (up to 300+ emails on peak days).


• Identify and handle potential fraud or scam emails proactively.


• Drag and drop PDF invoices and documents into NetSuite (ERP).


• Forward payment status inquiries to the appropriate AP team member.

Mail & Filing Support

• Open, scan, and upload USPS mail into NetSuite.


• Maintain and organize the electronic filing system using OnBase.


• Assist with general office and administrative tasks as needed.

Billing & Monthly Support

• Help reconcile vendor statements at the beginning of each month.


• Potentially assist with running the check‑folding and postage machines to prepare weekly outbound checks.

Tools & Systems

• NetSuite (ERP)


• OnBase (electronic filing system)


• Microsoft Outlook

What We’re Looking For

Top Requirements:

• High reliability and strong work ethic


• Exceptional attention to detail


• Ability to remain focused and productive in a desk‑based role

Additional Qualities:

• Comfortable managing large volumes of email and documentation


• Strong organizational skills and ability to prioritize


• Professional communication and teamwork skills


• Basic understanding of AP workflows is helpful but not required


• Awareness of fraud indicators is a plus

Work Environment

• Business casual dress code (jeans welcome)


• 100% on-site


• Quiet, desk‑based environment with sit/stand desks


• Supportive team with steady, structured workload


• Peak inbox volume typically occurs on Mondays

Compensation

• $21 - $27/hr