Administration Assistant
The City of Sevierville, Sevierville, TN, United States
Job Posting
Equal Opportunity Employer
The City of Sevierville is an equal opportunity employer and does not discriminate on the basis of sex or handicap in its programs or activities pursuant to Public Law 93-112 or 101-336. The City of Sevierville does not discriminate based on race, color or national origin in federal or state sponsored programs, pursuant to Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d.) The City is a Drug-Free Workplace, and all applicants are subject to a background check, driving history check, and drug testing in accordance with City policy.
Description
The position's essential function is to provide specialized and complex clerical support. The position is responsible for performing complex clerical tasks for the Sevierville Fire Department Administration working specifically in the Fire Prevention Bureau with the Fire Marshal and Fire Inspectors.
Summary Of Duties
Management of fire department permit applications and permit billing.
The main point of contact for the Fire Prevention Bureau is for permits commercial/residential accounts, maintenance of current accounts, customer billing, and service inquiries.
Coordinates the scheduling for inspections, public relation events, and public education.
Answers multi-line telephone, provides routine information, directs callers to appropriate personnel or takes and relays messages for both Fire Department main line and Fire Prevention Bureau main line.
As needed, serves as the receptionist, greets visitors, and establishes the purpose of the visit. Provides routine information or directs visitors to appropriate personnel.
Enters, processes, and organizes data in fire department management software and other databases.
Enters and processes purchase orders and other accounting functions.
Performs routine clerical tasks such as data entry, spreadsheets, filing, faxing, or photocopying.
Organizes, updates, maintains files, emails, updates website and social media, maintains and distributes forms.
Provides administrative efforts for each Division of the Fire Department as requested with flexibility and confidentiality.
Other duties as assigned.
Minimum Qualifications
Requires a high school diploma or GED and the equivalent of one year of college or specialized vocational training in computer technology, business management, or a closely related field. Requires two years of related experience.
Supplemental Information
Schedule/Hours: 40 hours per week, 8:00 a.m. to 5:00 p.m. Monday through Friday
Insurance, Retirement and Benefits
The City of Sevierville offers a competitive benefits package to all full-time employees. These benefits include paid medical, dental, and vision insurance, life insurance, short-term disability, and paid holidays. Upon hiring, city employees are automatically enrolled in the TN Consolidated Retirement System. Vacation leave is earned at a rate based on length of service. Sick leave is earned at 1 day per month.
To see the specific benefits for this position, please click on "BENEFITS" at the top of the page.
If you have questions about the application process please email Human Resources at acobb@seviervilletn.org.
Equal Opportunity Employer
The City of Sevierville is an equal opportunity employer and does not discriminate on the basis of sex or handicap in its programs or activities pursuant to Public Law 93-112 or 101-336. The City of Sevierville does not discriminate based on race, color or national origin in federal or state sponsored programs, pursuant to Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d.) The City is a Drug-Free Workplace, and all applicants are subject to a background check, driving history check, and drug testing in accordance with City policy.
Description
The position's essential function is to provide specialized and complex clerical support. The position is responsible for performing complex clerical tasks for the Sevierville Fire Department Administration working specifically in the Fire Prevention Bureau with the Fire Marshal and Fire Inspectors.
Summary Of Duties
Management of fire department permit applications and permit billing.
The main point of contact for the Fire Prevention Bureau is for permits commercial/residential accounts, maintenance of current accounts, customer billing, and service inquiries.
Coordinates the scheduling for inspections, public relation events, and public education.
Answers multi-line telephone, provides routine information, directs callers to appropriate personnel or takes and relays messages for both Fire Department main line and Fire Prevention Bureau main line.
As needed, serves as the receptionist, greets visitors, and establishes the purpose of the visit. Provides routine information or directs visitors to appropriate personnel.
Enters, processes, and organizes data in fire department management software and other databases.
Enters and processes purchase orders and other accounting functions.
Performs routine clerical tasks such as data entry, spreadsheets, filing, faxing, or photocopying.
Organizes, updates, maintains files, emails, updates website and social media, maintains and distributes forms.
Provides administrative efforts for each Division of the Fire Department as requested with flexibility and confidentiality.
Other duties as assigned.
Minimum Qualifications
Requires a high school diploma or GED and the equivalent of one year of college or specialized vocational training in computer technology, business management, or a closely related field. Requires two years of related experience.
Supplemental Information
Schedule/Hours: 40 hours per week, 8:00 a.m. to 5:00 p.m. Monday through Friday
Insurance, Retirement and Benefits
The City of Sevierville offers a competitive benefits package to all full-time employees. These benefits include paid medical, dental, and vision insurance, life insurance, short-term disability, and paid holidays. Upon hiring, city employees are automatically enrolled in the TN Consolidated Retirement System. Vacation leave is earned at a rate based on length of service. Sick leave is earned at 1 day per month.
To see the specific benefits for this position, please click on "BENEFITS" at the top of the page.
If you have questions about the application process please email Human Resources at acobb@seviervilletn.org.