Assistant Office Manager
GDi, Rochester, NY, United States
Assistant Office Manager
Graphenix Development Inc. is creating the future of energy storage. GDI's battery technology will allow electric vehicles to go much farther and batteries to last much longer. When a battery is running low, it will charge in a fraction of the time needed by conventional lithium-ion batteries. GDI is an investor-backed company focused on electrode development, manufacturing, and advanced materials. Our team collectively has decades of experience and holds over 40 patents. We create cutting-edge technology that will make the world a better place.
You are super-organized and detail-oriented. You can juggle many different tasks while helping keep management organized. You're comfortable working in a quickly changing environment at a growing startup and you look forward to learning quickly. You are comfortable working with all levels of management.
You will report to the Director of Operations, but you will work with the team to manage and execute on every-day tasks as well as ad hoc projects. You will be instrumental in ensuring the smooth flow of the day-to-day office operations. We will count on you to provide an excellent level of service in the areas of operations, staff cohesion, and external partner relationships.
Preferred Work Experience: 3+ years experience in an administrative or office support role
Education: Bachelor's degree preferred. Computer Skills: Proficient with Microsoft Office 365 and willing and able to learn new programs as needed. Microsoft Publisher, a plus.
Responsibilities:
Coordinate onboarding efforts, follow up to ensure tasks are completed with appropriate staff.
Coordinate job postings as needed
Assist with scheduling Board of Directors meetings on a quarterly basis.
Manage office and relationships for ad-hoc facility-related touch points such as liaison with building management for visits from external parties.
Order catering for the office, which includes planning, pick up, set up, and/or clean up when needed.
Monitor and order office supplies.
Assist with planning company events.
Create content and design monthly company newsletter.
Arrange for guest passes with building management, greet, welcome and direct all visitors appropriately.
Arrange travel and hotel accommodations as requested.
Exercise judgment to prioritize urgent requests and needs.
Manage urgent, sensitive, and confidential issues with discretion and integrity.
Handle ad hoc projects, administrative tasks, and responsibilities as assigned.
Help make the company a more enjoyable place to work while becoming more efficient as we grow.
Other related duties as needed.
Location: Rochester, NY. Travel is not required, however a valid driver's license and use of a personal vehicle may be required for local trips.
Compensation: Salary range is from $45,000 to $60,000 based upon relevant education and experience.
Benefits:
Stock options
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Paid time off
Eligibility: Applicants must be authorized to work in the United States.
Please send a cover letter and resume to: apply@graphnx.com, subject line should be "Assistant Office Manager". Should we both decide to move forward with your candidacy for this position, we will ask for a list of at least two references.
GDI is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices and laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.
Graphenix Development Inc. is creating the future of energy storage. GDI's battery technology will allow electric vehicles to go much farther and batteries to last much longer. When a battery is running low, it will charge in a fraction of the time needed by conventional lithium-ion batteries. GDI is an investor-backed company focused on electrode development, manufacturing, and advanced materials. Our team collectively has decades of experience and holds over 40 patents. We create cutting-edge technology that will make the world a better place.
You are super-organized and detail-oriented. You can juggle many different tasks while helping keep management organized. You're comfortable working in a quickly changing environment at a growing startup and you look forward to learning quickly. You are comfortable working with all levels of management.
You will report to the Director of Operations, but you will work with the team to manage and execute on every-day tasks as well as ad hoc projects. You will be instrumental in ensuring the smooth flow of the day-to-day office operations. We will count on you to provide an excellent level of service in the areas of operations, staff cohesion, and external partner relationships.
Preferred Work Experience: 3+ years experience in an administrative or office support role
Education: Bachelor's degree preferred. Computer Skills: Proficient with Microsoft Office 365 and willing and able to learn new programs as needed. Microsoft Publisher, a plus.
Responsibilities:
Coordinate onboarding efforts, follow up to ensure tasks are completed with appropriate staff.
Coordinate job postings as needed
Assist with scheduling Board of Directors meetings on a quarterly basis.
Manage office and relationships for ad-hoc facility-related touch points such as liaison with building management for visits from external parties.
Order catering for the office, which includes planning, pick up, set up, and/or clean up when needed.
Monitor and order office supplies.
Assist with planning company events.
Create content and design monthly company newsletter.
Arrange for guest passes with building management, greet, welcome and direct all visitors appropriately.
Arrange travel and hotel accommodations as requested.
Exercise judgment to prioritize urgent requests and needs.
Manage urgent, sensitive, and confidential issues with discretion and integrity.
Handle ad hoc projects, administrative tasks, and responsibilities as assigned.
Help make the company a more enjoyable place to work while becoming more efficient as we grow.
Other related duties as needed.
Location: Rochester, NY. Travel is not required, however a valid driver's license and use of a personal vehicle may be required for local trips.
Compensation: Salary range is from $45,000 to $60,000 based upon relevant education and experience.
Benefits:
Stock options
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Paid time off
Eligibility: Applicants must be authorized to work in the United States.
Please send a cover letter and resume to: apply@graphnx.com, subject line should be "Assistant Office Manager". Should we both decide to move forward with your candidacy for this position, we will ask for a list of at least two references.
GDI is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices and laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.