Office Assistant
Bandana, New York, NY, United States
Office Assistant
Friends of the High Line is hiring for an Office Assistant Position in Greenwich Village, New York City. Base pay starts at $26/hr.
We are looking for an Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion and incorporating new and effective ways to achieve better results. Reporting to the Sr. Director of People & Culture, the Office Assistant works to maintain efficient office operations and provides administrative support to varying levels of staff and leadership. This role is not eligible for hybrid work and must report to the office Monday to Friday from 9:15 - 5:15 PM. Our offices are located on the West Side of Manhattan at 820 Washington Ave, NY NY 10014.
Requirements Primary Responsibilities:
Work with the People & Culture Team to ensure the High Line Values are
Oversee clerical tasks such as receiving and sending mail, processing invoices, and reconciling credit card activity
Organize office and assist associates in ways that optimize procedures
Welcome employees and direct visitors as they arrive at the office
Keep inventory of office supplies and other amenities and order new materials as needed
Monitor communal space use to ensure best practices are maintained
Notify maintenance of any repairs, cleaning, or maintenance issues
Coordinate with vendors on new and existing services
Request services from internal teams to ensure the building is maintained
Maintain knowledge of happenings in the office to ensure the flow of interaction between departments
Collaborate with departments and committees to identify transforming employee needs and implement actions to adapt to these needs
Assist in the onboarding and offboarding of employees
Sort and distribute communications in a timely manner
Create and update records, ensuring the accuracy and validity of information
Schedule and plan meetings and appointments
Resolve office-related malfunctions and respond to requests or issues
Maintain trusting relationships with suppliers, customers, and colleagues
Perform receptionist duties when needed
Perform other duties and responsibilities as assigned
Qualifications:
Highly detail-oriented, organized, collaborative problem solver
Ability to multitask and meet frequent deadlines
Strong written and verbal communication skills and the ability to work toward solutions that benefit departments and the organization
Experience with Google Suite
Friends of the High Line is hiring for an Office Assistant Position in Greenwich Village, New York City. Base pay starts at $26/hr.
We are looking for an Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion and incorporating new and effective ways to achieve better results. Reporting to the Sr. Director of People & Culture, the Office Assistant works to maintain efficient office operations and provides administrative support to varying levels of staff and leadership. This role is not eligible for hybrid work and must report to the office Monday to Friday from 9:15 - 5:15 PM. Our offices are located on the West Side of Manhattan at 820 Washington Ave, NY NY 10014.
Requirements Primary Responsibilities:
Work with the People & Culture Team to ensure the High Line Values are
Oversee clerical tasks such as receiving and sending mail, processing invoices, and reconciling credit card activity
Organize office and assist associates in ways that optimize procedures
Welcome employees and direct visitors as they arrive at the office
Keep inventory of office supplies and other amenities and order new materials as needed
Monitor communal space use to ensure best practices are maintained
Notify maintenance of any repairs, cleaning, or maintenance issues
Coordinate with vendors on new and existing services
Request services from internal teams to ensure the building is maintained
Maintain knowledge of happenings in the office to ensure the flow of interaction between departments
Collaborate with departments and committees to identify transforming employee needs and implement actions to adapt to these needs
Assist in the onboarding and offboarding of employees
Sort and distribute communications in a timely manner
Create and update records, ensuring the accuracy and validity of information
Schedule and plan meetings and appointments
Resolve office-related malfunctions and respond to requests or issues
Maintain trusting relationships with suppliers, customers, and colleagues
Perform receptionist duties when needed
Perform other duties and responsibilities as assigned
Qualifications:
Highly detail-oriented, organized, collaborative problem solver
Ability to multitask and meet frequent deadlines
Strong written and verbal communication skills and the ability to work toward solutions that benefit departments and the organization
Experience with Google Suite