Division Administrative Assistant

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Administrative

Dallas/Ft. Worth, TX

Division Administrative Assistant

Dallas/Ft. Worth, TX

Division Administrative Assistant

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Job Description

David Weekley Homes seeking an enthusiastic Administrative Assistant to support our Dallas-Fort Worth Division. This is an on-site administrative position based at our office in Carrollton, TX.

The successful candidate will possess a strong work ethic, team-player attitude, great communication and computer skills contributing significantly to the Division’s organization and efficiency.

Responsibilities include:

Interface effectively with office and field team members, managers, and vendors

Daily mail distribution, sorting, and shipping

Order and maintain office supplies

Coordinate office supplies, copier, printer, phone system, computers, office furniture, etc.

Coordinate supply drop offs with field team

Assist Coordinators with administrative tasks, such as electronic document management, answering phones, data entry, tracking metrics, generating reports and charts, updating lists and calendars, meeting or team event coordination and set up

Process invoices for payment

Assist with homebuyer packages and home closing process as needed

Perform various tasks contributing to office organization and efficiency such as the upkeep of various systems/programs, filing, drafting communications, data entry, report generation and other duties as needed

Manage/apply for various permits

Pulling permits and interacting with local municipalities

Review real estate contracts and assure legal documents are signed, complete and error-free

Track homes sales and cancellations

Maintain accurate electronic home files

Monitor overhead expenses

Other tasks as assigned

Qualifications

2 years administrative support experience in an office environment

Experience with the construction permitting process or homebuilding industry is a plus

Proficient with MS Office (Outlook, Word, Excel, PowerPoint)

Experience with JD Edwards is beneficial

Extremely organized with a strong attention to details

Ability to prioritize and multi-task in an extremely busy environment with numerous interruptions

Ability to handle confidential material in a sensitive manner

Excellent listening and communication skills by phone, email and in person

Additional Information

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What We Offer:

Come build your future with our winning team, recognized by Fortune Magazine as one of the "100 Best Companies to Work For" 20 times! David Weekley Homes builds in 19 markets across the U.S. and is one of the largest private home builders in America.

We offer an excellent benefits package that includes:

Health Insurance - Medical, Dental and Vision

401k and discretionary 8% match

Employee Stock Ownership Plan

Profit Sharing

Vacation, Paid Holidays, plus PTO

New Home Discount for Team Member and Family

College Scholarship Program

Community Outreach

Sabbaticals

And more!

David Weekley Homes is an Equal Opportunity Employer (https://careers.davidweekleyhomes.com/eeo) , and all qualified applicants will receive consideration for employment without regard to any status protected by state or federal law.

Note to Job Seekers: No telephone calls or walk-ins please. Interviews are by appointment only. Your resume will be reviewed and qualified candidates may be contacted in the event of a potential job match, or if further information is needed.