Program Coordinator
Arizona State University, Tempe, AZ, United States
Overview
Job Profile : Administrative Operations Specialist 2
Job Family : Administrative Operations
Time Type : Full time
Max Pay : Depends On Experience — $64,400.00 USD Annual
Apply before : 11:59 PM Arizona time the day before the posted End Date.
Qualifications
Minimum Qualifications : Bachelor\'s degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary
Supports and instructs those served by the department with routine to intermediate queries, applies fundamental knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.
Job Description
Coordinator who will provide administrative and student support to the Master of Science (MS) program in Addiction Psychology. The MS in Addiction Psychology program pairs state-of-the-art research from internationally recognized experts in addictions with clinical expertise from licensed psychologists and licensed addiction counselors with decades of experience providing addiction treatment. This program prepares students to pursue state licensure and become addiction counselors. This role acts as a key contributor to promoting and supporting student retention and advises students in making timely progress toward degree completion through a range of in-person and virtual academic counseling and support strategies. A strong candidate will be comfortable and adept at providing guidance and program-related administrative support to students, faculty, and administration.
Position Salary Range : $51,500 - $64,400 per year; DOE
Essential Duties
Review and maintain student records using internal and external systems (iPOS, DARS, Graduate Application Review System, Microsoft Office, Peoplesoft, Google sheets, Canvas, Student Success Site, Airtable, etc.), provide data as requested.
Respond to inquiries about the MS program and hold information meetings with students (both 1-on-1 as requested and larger group informational sessions) in person, via phone, email, zoom, classroom visits, and orientation programs.
Monitor the MS Addiction Psychology application process and ensure students move through the pipeline within the given deadlines of the office and university.
Advise MS Addiction Psychology students and meet with them regularly to ensure accurate understanding of academic policies, proper course scheduling, proper credit sharing if applicable, progress toward completion, graduation requirements, address academic issues, assist with committee requests, submitting the iPOS, etc.
Hold orientation sessions for all incoming students.
Assist with material preparation for the annual UOEEE program assessment process by compiling forms and other data for Program Directors. Assist with entering Program Director evaluations in the assessment portal.
Assist with review of the information available to students, including monitoring and helping with text updates on the website, Grad Success site, Graduate Programs Handbook, Graduate Catalog review, email templates, and other process guides, etc. to ensure degree information is accurate and consistent, and that department is properly providing students with the latest information.
Assist with the grade submission process at the end of each semester by entering grades for coursework; ensure transcript accuracy in grade changes for graduating students
Monitor course availability and enrollment to provide input on course development and course scheduling and faculty assignments.
Prepare budgets proposals and recommendations and establishes budget control system for controlling expenditures; controls expenditures in accordance with budget allocations; recommends equipment and resources for program.
Prepares periodic reports, financial statements and records on program activities, progress, status or other special reports for management or outside agencies.
Develops, complies, and writes communications and promotional literature for distribution such as newsletters, brochures or flyers; coordinates process from development through printing and distribution.
Interacts and maintains liaison with students, faculty, staff and outside/community agencies in facilitating program objectives.
Desired Qualifications
Experience working in higher education
Experience working in a fast-paced office environment
Attention to detail
Effective communication skills
Experience with PeopleSoft, Salesforce, Microsoft Office Programs, Dashboards, Analytics, Canvas, Google docs, Dropbox
Ability to recognize complex issues and alert leadership to proactively address problems
Experience in coordinating activities, establishing priorities, and working under tight deadlines
Experience in problem solving and navigating complex systems
Knowledge of evidence-based academic advising strategies
Experience directing and providing support to undergraduate and/or graduate students
Ability to understand general student requests for information and assistance
Ability to escalate urgent/conflicting requests
Experience applying collaborative approaches to devise solutions for student requests
Experience applying and guiding students through curriculum requirements; identifies resources to support goals; adheres to university ethical and legal guidelines; builds knowledge of university resources
Working Environment
Office setting with extended periods of sitting; may require standing, walking moderate distances
Occasional bending, reaching, lifting up to 25 pounds
Ability to change priorities quickly; may involve resolving conflicts
Clear communication to perform essential functions
Regular objectives reviewed by department administrator
Judgment within defined procedures to determine actions
Department Statement
The Department of Psychology, a unit within ASU’s College of Liberal Arts and Sciences, fosters educational excellence through neuroscience and psychology programs and research opportunities. The department emphasizes inclusivity and belonging and supports staff and faculty growth. Benefits-eligible employees are eligible for paid time off for volunteer activities and professional development opportunities.
Driving
Driving is not required for this position.
Location
Campus: Tempe
Funding
No Federal Funding
Instructions To Apply
Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO: https://www.myworkday.com/asu/d/inst/1$9925/9925$17483.htmld
To be considered, your application must include all of the following attachments: Cover letter; Resume/CV. Multiple documents can be submitted; alternatively, merge all documents into one PDF for submission. Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should illustrate how prior knowledge and experience meets the Minimum and Desired qualifications. GA and Intern positions are counted as .5 for job experience. Only electronic applications are accepted.
ASU statements, security notices, and background check statements are provided as part of the posting and apply to all applicants.
ASU Statements
Arizona State University is a new model for American higher education with a commitment to inclusive excellence. ASU is tobacco-free; all qualified applicants receive consideration without regard to race, color, religion, sex, national origin, disability, or veteran status. See the full security report and relocation resources in the posting.
Note: This description retains the original job information and intent without adding new facts.
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Job Profile : Administrative Operations Specialist 2
Job Family : Administrative Operations
Time Type : Full time
Max Pay : Depends On Experience — $64,400.00 USD Annual
Apply before : 11:59 PM Arizona time the day before the posted End Date.
Qualifications
Minimum Qualifications : Bachelor\'s degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary
Supports and instructs those served by the department with routine to intermediate queries, applies fundamental knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.
Job Description
Coordinator who will provide administrative and student support to the Master of Science (MS) program in Addiction Psychology. The MS in Addiction Psychology program pairs state-of-the-art research from internationally recognized experts in addictions with clinical expertise from licensed psychologists and licensed addiction counselors with decades of experience providing addiction treatment. This program prepares students to pursue state licensure and become addiction counselors. This role acts as a key contributor to promoting and supporting student retention and advises students in making timely progress toward degree completion through a range of in-person and virtual academic counseling and support strategies. A strong candidate will be comfortable and adept at providing guidance and program-related administrative support to students, faculty, and administration.
Position Salary Range : $51,500 - $64,400 per year; DOE
Essential Duties
Review and maintain student records using internal and external systems (iPOS, DARS, Graduate Application Review System, Microsoft Office, Peoplesoft, Google sheets, Canvas, Student Success Site, Airtable, etc.), provide data as requested.
Respond to inquiries about the MS program and hold information meetings with students (both 1-on-1 as requested and larger group informational sessions) in person, via phone, email, zoom, classroom visits, and orientation programs.
Monitor the MS Addiction Psychology application process and ensure students move through the pipeline within the given deadlines of the office and university.
Advise MS Addiction Psychology students and meet with them regularly to ensure accurate understanding of academic policies, proper course scheduling, proper credit sharing if applicable, progress toward completion, graduation requirements, address academic issues, assist with committee requests, submitting the iPOS, etc.
Hold orientation sessions for all incoming students.
Assist with material preparation for the annual UOEEE program assessment process by compiling forms and other data for Program Directors. Assist with entering Program Director evaluations in the assessment portal.
Assist with review of the information available to students, including monitoring and helping with text updates on the website, Grad Success site, Graduate Programs Handbook, Graduate Catalog review, email templates, and other process guides, etc. to ensure degree information is accurate and consistent, and that department is properly providing students with the latest information.
Assist with the grade submission process at the end of each semester by entering grades for coursework; ensure transcript accuracy in grade changes for graduating students
Monitor course availability and enrollment to provide input on course development and course scheduling and faculty assignments.
Prepare budgets proposals and recommendations and establishes budget control system for controlling expenditures; controls expenditures in accordance with budget allocations; recommends equipment and resources for program.
Prepares periodic reports, financial statements and records on program activities, progress, status or other special reports for management or outside agencies.
Develops, complies, and writes communications and promotional literature for distribution such as newsletters, brochures or flyers; coordinates process from development through printing and distribution.
Interacts and maintains liaison with students, faculty, staff and outside/community agencies in facilitating program objectives.
Desired Qualifications
Experience working in higher education
Experience working in a fast-paced office environment
Attention to detail
Effective communication skills
Experience with PeopleSoft, Salesforce, Microsoft Office Programs, Dashboards, Analytics, Canvas, Google docs, Dropbox
Ability to recognize complex issues and alert leadership to proactively address problems
Experience in coordinating activities, establishing priorities, and working under tight deadlines
Experience in problem solving and navigating complex systems
Knowledge of evidence-based academic advising strategies
Experience directing and providing support to undergraduate and/or graduate students
Ability to understand general student requests for information and assistance
Ability to escalate urgent/conflicting requests
Experience applying collaborative approaches to devise solutions for student requests
Experience applying and guiding students through curriculum requirements; identifies resources to support goals; adheres to university ethical and legal guidelines; builds knowledge of university resources
Working Environment
Office setting with extended periods of sitting; may require standing, walking moderate distances
Occasional bending, reaching, lifting up to 25 pounds
Ability to change priorities quickly; may involve resolving conflicts
Clear communication to perform essential functions
Regular objectives reviewed by department administrator
Judgment within defined procedures to determine actions
Department Statement
The Department of Psychology, a unit within ASU’s College of Liberal Arts and Sciences, fosters educational excellence through neuroscience and psychology programs and research opportunities. The department emphasizes inclusivity and belonging and supports staff and faculty growth. Benefits-eligible employees are eligible for paid time off for volunteer activities and professional development opportunities.
Driving
Driving is not required for this position.
Location
Campus: Tempe
Funding
No Federal Funding
Instructions To Apply
Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO: https://www.myworkday.com/asu/d/inst/1$9925/9925$17483.htmld
To be considered, your application must include all of the following attachments: Cover letter; Resume/CV. Multiple documents can be submitted; alternatively, merge all documents into one PDF for submission. Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should illustrate how prior knowledge and experience meets the Minimum and Desired qualifications. GA and Intern positions are counted as .5 for job experience. Only electronic applications are accepted.
ASU statements, security notices, and background check statements are provided as part of the posting and apply to all applicants.
ASU Statements
Arizona State University is a new model for American higher education with a commitment to inclusive excellence. ASU is tobacco-free; all qualified applicants receive consideration without regard to race, color, religion, sex, national origin, disability, or veteran status. See the full security report and relocation resources in the posting.
Note: This description retains the original job information and intent without adding new facts.
#J-18808-Ljbffr