Police Records Shift Supervisor (LTA)
Town of Gilbert, Gilbert, AZ, United States
Police Records Shift Supervisor (LTA)
Print (https://www.governmentjobs.com/careers/gilbert/jobs
ewprint/5319885)
Apply
Police Records Shift Supervisor (LTA)
Salary
$31.48 - $47.21 Hourly
Location
Police Department, AZ
Job Type
Full Time
Job Number
26-0221
Department
POLICE DEPARTMENT
Opening Date
04/23/2026
Closing Date
5/6/2026 11:59 PM Arizona
Description
Benefits
Questions
We Are Seeking
The Town of Gilbert Police Department is seeking an experienced, detail-oriented Police Records Supervisor to join our Records Team! In this role, you will work alongside fellow supervisors to collectively oversee the day-to-day operations of records processing, ensuring police records are handled accurately, efficiently, and in full compliance with federal, state, and local regulations. Success in this position means contributing to a collaborative leadership environment where teamwork among supervisors is just as important as the work you do with your individual team members.
This is a limited-term agreement position that may be eligible for renewal based on need and performance in the role.
Key Responsibilities:
Supervise Records staff to include prioritizing and assigning work, scheduling work shifts, conducting performance evaluations, and ensuring staff are properly trained
Review team members' work for quality control and ensure timely, accurate processing of public records requests
Perform redaction of sensitive or court-ordered police records in accordance with the Federal Freedom of Information Act and applicable state and local laws
Manage the Records Management System (RMS) and provide technical assistance to officers to ensure accuracy of submitted work
Support the Arizona Criminal Justice Information System (ACJIS) by overseeing monthly validation of stolen and wanted records and ensuring all staff maintain valid Terminal Operator Certificates
View the full job description (https://www.governmentjobs.com/careers/gilbert/classspecs/1150206)
Anticipated Recruitment Timeline:
Posting Closes: May 6th
Application Review: May 7th - May 12th
SparkHire Virtual Interview invites sent out the week of May 12th
SparkHire Virtual Interview submissions due May 19th
In-Person Interview Invites sent out no later than May 25th
In-Person Interviews held on June 2nd
About You
You bring the experience, skills, and collaborative mindset needed to thrive in a fast-paced law enforcement records environment. You're comfortable working as part of a supervisory team, coordinating with peers to achieve shared goals and maintain consistent standards across shifts. To be considered, you will need:
An Associate's degree, or an equivalent combination of education and experience that provides the knowledge and abilities necessary to perform the work
At least three years of experience handling and processing law enforcement records
Excellent verbal and written communication skills
The ability to obtain and maintain a Level A Terminal Operator Certification
Completion of the Records Specialist II training program within six months of hire or appointment
Bilingual proficiency in English and Spanish is highly desirable.
This is a limited-term agreement position that may be eligible for renewal based on need and performance in the role.
Special Requirement: Because of the confidential, sensitive nature of information handled, successful completion of an extensive Police Department Background Investigation is required.
AT-WILL/FLSA STATUS: This position is an At-Will position and is FLSA Non-Exempt - eligible for overtime compensation.
Physical Demands and Working Conditions for this position include:
This position has been designated as a Sedentary work position. Click here (https://www.ssa.gov/OP_Home/cfr20/404/404-1567.htm#:~:text=Sedentary%20work%20involves%20lifting%20no,in%20carrying%20out%20job%20duties.) to learn more about the different physical exertion levels as defined by the Social Security Administration.
The position works primarily in a shared open office environment, with artificial light, varying noise levels, scents, and regular contact with others, both in-person and via technology such as video conference, e-mail, and phone. This role involves extensive computer usage throughout the workday, including work within records management systems, scheduling software, and internet-based records request platforms, and requires the ability to remain focused and accurate during prolonged periods at a workstation.
The physical demands and working conditions information above is meant to provide a general idea of the conditions for this role. Gilbert is committed to being an inclusive employer of candidates with a wide range of abilities, and looks for opportunities to accommodate different abilities within reason.
Why Team Gilbert?
To view the slide show presentation above, click here (https://www.canva.com/design/DAGuq4i_Vuc/kNfgkhIhxTm9XLB2rke4ZA/view?utm_content=DAGuq4i_Vuc&utm_campaign=designshare&utm_medium=link2&utm_source=uniquelinks&utlId=h3b2cb0f6aa) .
We Are Here to Help!
Gilbert is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If any reasonable accommodation is needed while participating in the application and interviewing process, please contact our People Team (Human Resources) at 480-503-6823. Requests should be made as early as possible to allow time to arrange the accommodation.
Gilbert provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Gilbert offers a comprehensive benefits package for qualifying positions that includes medical and dental insurance, life insurance, disability, pension, tuition reimbursement, parental leave, babies at work, and more! Click Here (https://www.gilbertaz.gov/home/showdocument?id=42978&t=637793142009536761) to see a list of our benefit offerings at-a-glance, or visit our website to see our full employee benefits guide (https://www.gilbertaz.gov/departments/human-resources/benefits) .
01
In the questions that follow, you will be asked for information about your work history, to include things such as dates of employment, names of employers and specific details of the work you did. In answer to questions asking you to describe your work experience, if you do not have that type of experience, enter "N/A." Answers provided in this supplemental questionnaire must be substantiated and verifiable in the employment history section of your application. Be aware that submitting a resume in lieu of completing the employment history section of the application and failing to provide all of the information requested in these supplemental questions will disqualify you from further consideration, so be thorough in answering the questions. Please indicate whether or not you accept these terms by checking the appropriate response below.
Yes
No
02
Do you hold an Associate's degree or higher?
Yes
No
03
Please describe your educational background and how it relates to this position. Describe any additional experience relevant to the position.
04
Do you have at least three years of law enforcement records experience?
Yes
No
05
If you indicated in the previous question that you have this type of experience, please describe it in the space below. If not, please enter N/A.
06
How many years of experience do you have supervising the work of other employees, to include hiring, coaching, appraising performance, establishing work standards, and disciplining, up to and including termination?
No experience in this area
Less than one year
1-2 years
2-3 years
3+ years
07
If you indicated in the previous question that you have this type of experience, please describe it in the space below. If not please enter N/A.
08
How many years of experience do you have training other employees, to include following training outlines and assessing post-training competencies?
No experience in this area
Less than one year
1-2 years
2-3 years
3+ years
09
If you indicated in the previous question that you have this type of experience, please describe it in the space below. If not, please enter N/A.
10
How many years of experience do you have in training other employees, specifically in the police records function, to include following training outlines and assessing post-training competencies?
No experience in this area
Less than one year
1-2 years
2-3 years
3+ years
11
If you indicated in the previous question that you have this type of experience, please describe it in the space below. If not, please enter N/A.
12
How many years of experience do you have responding to public records requests and the release of records under Arizona public records statutes?
No experience in this area
Less than one year
1-2 years
2-3 years
3+ years
13
If you indicated in the previous question that you have this type of experience, please describe it in the space below. If not, please enter N/A.
14
Please describe your level of competency with law enforcement records management or an equivalent records management system?
No experience in this area
Beginner
Intermediate
Advanced
15
If you indicated your level of proficiency at the intermediate or advanced level in the previous question, describe it in the space below. If not, please enter N/A.
16
Questions 15 - 22 reference general requirements for candidates for all civilian positions in the Gilbert Police Department. Please answer all questions truthfully and completely. Are you at least eighteen (18) years of age?
Yes
No
17
Have you been convicted of a felony or any offense that would be a felony if committed in Arizona?
Yes
No
18
Were you dishonorably discharged from the United States Armed Forces?
Yes
No
19
Have you illegally sold, produced, cultivated or transported marijuana for sale?
Yes
No
20
Have you illegally used marijuana for any purpose within the past eighteen (18) months?
Yes
No
21
Have you illegally used marijuana while employed with a law enforcement agency?
Yes
No
22
Do you have a pattern of abuse of prescription medication or illegal use of dangerous drugs or narcotics within the past seven (7) years?
Yes
No
23
Have you been convicted of or adjudged to have violated traffic regulations that would equal eight (8) or more points within the past twelve (12) months? (Shall not apply to positions that do not require driving in their job description. Driving waivers may be required)
Yes
No
24
The Police Department is a 24/7 operation. Are you able to work rotating shifts, including nights, weekends and holidays on a rotating basis?
Yes
No
25
The following question is strictly confidential and will not be made part of your application for employment. Preference Status per Arizona Revised Statute 38-492 (select all that apply):
Veteran
Disabled Veteran
Veteran's Spouse/Surviving Spouse
Disabled Person
Required Question
Employer
Town of Gilbert
Address
50 E. Civic Center Drive Gilbert, Arizona, 85296
Phone
(480) 503-6823
Website
https://gilbertaz.gov/jobs
Apply
Please verify your email address Verify Email
Print (https://www.governmentjobs.com/careers/gilbert/jobs
ewprint/5319885)
Apply
Police Records Shift Supervisor (LTA)
Salary
$31.48 - $47.21 Hourly
Location
Police Department, AZ
Job Type
Full Time
Job Number
26-0221
Department
POLICE DEPARTMENT
Opening Date
04/23/2026
Closing Date
5/6/2026 11:59 PM Arizona
Description
Benefits
Questions
We Are Seeking
The Town of Gilbert Police Department is seeking an experienced, detail-oriented Police Records Supervisor to join our Records Team! In this role, you will work alongside fellow supervisors to collectively oversee the day-to-day operations of records processing, ensuring police records are handled accurately, efficiently, and in full compliance with federal, state, and local regulations. Success in this position means contributing to a collaborative leadership environment where teamwork among supervisors is just as important as the work you do with your individual team members.
This is a limited-term agreement position that may be eligible for renewal based on need and performance in the role.
Key Responsibilities:
Supervise Records staff to include prioritizing and assigning work, scheduling work shifts, conducting performance evaluations, and ensuring staff are properly trained
Review team members' work for quality control and ensure timely, accurate processing of public records requests
Perform redaction of sensitive or court-ordered police records in accordance with the Federal Freedom of Information Act and applicable state and local laws
Manage the Records Management System (RMS) and provide technical assistance to officers to ensure accuracy of submitted work
Support the Arizona Criminal Justice Information System (ACJIS) by overseeing monthly validation of stolen and wanted records and ensuring all staff maintain valid Terminal Operator Certificates
View the full job description (https://www.governmentjobs.com/careers/gilbert/classspecs/1150206)
Anticipated Recruitment Timeline:
Posting Closes: May 6th
Application Review: May 7th - May 12th
SparkHire Virtual Interview invites sent out the week of May 12th
SparkHire Virtual Interview submissions due May 19th
In-Person Interview Invites sent out no later than May 25th
In-Person Interviews held on June 2nd
About You
You bring the experience, skills, and collaborative mindset needed to thrive in a fast-paced law enforcement records environment. You're comfortable working as part of a supervisory team, coordinating with peers to achieve shared goals and maintain consistent standards across shifts. To be considered, you will need:
An Associate's degree, or an equivalent combination of education and experience that provides the knowledge and abilities necessary to perform the work
At least three years of experience handling and processing law enforcement records
Excellent verbal and written communication skills
The ability to obtain and maintain a Level A Terminal Operator Certification
Completion of the Records Specialist II training program within six months of hire or appointment
Bilingual proficiency in English and Spanish is highly desirable.
This is a limited-term agreement position that may be eligible for renewal based on need and performance in the role.
Special Requirement: Because of the confidential, sensitive nature of information handled, successful completion of an extensive Police Department Background Investigation is required.
AT-WILL/FLSA STATUS: This position is an At-Will position and is FLSA Non-Exempt - eligible for overtime compensation.
Physical Demands and Working Conditions for this position include:
This position has been designated as a Sedentary work position. Click here (https://www.ssa.gov/OP_Home/cfr20/404/404-1567.htm#:~:text=Sedentary%20work%20involves%20lifting%20no,in%20carrying%20out%20job%20duties.) to learn more about the different physical exertion levels as defined by the Social Security Administration.
The position works primarily in a shared open office environment, with artificial light, varying noise levels, scents, and regular contact with others, both in-person and via technology such as video conference, e-mail, and phone. This role involves extensive computer usage throughout the workday, including work within records management systems, scheduling software, and internet-based records request platforms, and requires the ability to remain focused and accurate during prolonged periods at a workstation.
The physical demands and working conditions information above is meant to provide a general idea of the conditions for this role. Gilbert is committed to being an inclusive employer of candidates with a wide range of abilities, and looks for opportunities to accommodate different abilities within reason.
Why Team Gilbert?
To view the slide show presentation above, click here (https://www.canva.com/design/DAGuq4i_Vuc/kNfgkhIhxTm9XLB2rke4ZA/view?utm_content=DAGuq4i_Vuc&utm_campaign=designshare&utm_medium=link2&utm_source=uniquelinks&utlId=h3b2cb0f6aa) .
We Are Here to Help!
Gilbert is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If any reasonable accommodation is needed while participating in the application and interviewing process, please contact our People Team (Human Resources) at 480-503-6823. Requests should be made as early as possible to allow time to arrange the accommodation.
Gilbert provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Gilbert offers a comprehensive benefits package for qualifying positions that includes medical and dental insurance, life insurance, disability, pension, tuition reimbursement, parental leave, babies at work, and more! Click Here (https://www.gilbertaz.gov/home/showdocument?id=42978&t=637793142009536761) to see a list of our benefit offerings at-a-glance, or visit our website to see our full employee benefits guide (https://www.gilbertaz.gov/departments/human-resources/benefits) .
01
In the questions that follow, you will be asked for information about your work history, to include things such as dates of employment, names of employers and specific details of the work you did. In answer to questions asking you to describe your work experience, if you do not have that type of experience, enter "N/A." Answers provided in this supplemental questionnaire must be substantiated and verifiable in the employment history section of your application. Be aware that submitting a resume in lieu of completing the employment history section of the application and failing to provide all of the information requested in these supplemental questions will disqualify you from further consideration, so be thorough in answering the questions. Please indicate whether or not you accept these terms by checking the appropriate response below.
Yes
No
02
Do you hold an Associate's degree or higher?
Yes
No
03
Please describe your educational background and how it relates to this position. Describe any additional experience relevant to the position.
04
Do you have at least three years of law enforcement records experience?
Yes
No
05
If you indicated in the previous question that you have this type of experience, please describe it in the space below. If not, please enter N/A.
06
How many years of experience do you have supervising the work of other employees, to include hiring, coaching, appraising performance, establishing work standards, and disciplining, up to and including termination?
No experience in this area
Less than one year
1-2 years
2-3 years
3+ years
07
If you indicated in the previous question that you have this type of experience, please describe it in the space below. If not please enter N/A.
08
How many years of experience do you have training other employees, to include following training outlines and assessing post-training competencies?
No experience in this area
Less than one year
1-2 years
2-3 years
3+ years
09
If you indicated in the previous question that you have this type of experience, please describe it in the space below. If not, please enter N/A.
10
How many years of experience do you have in training other employees, specifically in the police records function, to include following training outlines and assessing post-training competencies?
No experience in this area
Less than one year
1-2 years
2-3 years
3+ years
11
If you indicated in the previous question that you have this type of experience, please describe it in the space below. If not, please enter N/A.
12
How many years of experience do you have responding to public records requests and the release of records under Arizona public records statutes?
No experience in this area
Less than one year
1-2 years
2-3 years
3+ years
13
If you indicated in the previous question that you have this type of experience, please describe it in the space below. If not, please enter N/A.
14
Please describe your level of competency with law enforcement records management or an equivalent records management system?
No experience in this area
Beginner
Intermediate
Advanced
15
If you indicated your level of proficiency at the intermediate or advanced level in the previous question, describe it in the space below. If not, please enter N/A.
16
Questions 15 - 22 reference general requirements for candidates for all civilian positions in the Gilbert Police Department. Please answer all questions truthfully and completely. Are you at least eighteen (18) years of age?
Yes
No
17
Have you been convicted of a felony or any offense that would be a felony if committed in Arizona?
Yes
No
18
Were you dishonorably discharged from the United States Armed Forces?
Yes
No
19
Have you illegally sold, produced, cultivated or transported marijuana for sale?
Yes
No
20
Have you illegally used marijuana for any purpose within the past eighteen (18) months?
Yes
No
21
Have you illegally used marijuana while employed with a law enforcement agency?
Yes
No
22
Do you have a pattern of abuse of prescription medication or illegal use of dangerous drugs or narcotics within the past seven (7) years?
Yes
No
23
Have you been convicted of or adjudged to have violated traffic regulations that would equal eight (8) or more points within the past twelve (12) months? (Shall not apply to positions that do not require driving in their job description. Driving waivers may be required)
Yes
No
24
The Police Department is a 24/7 operation. Are you able to work rotating shifts, including nights, weekends and holidays on a rotating basis?
Yes
No
25
The following question is strictly confidential and will not be made part of your application for employment. Preference Status per Arizona Revised Statute 38-492 (select all that apply):
Veteran
Disabled Veteran
Veteran's Spouse/Surviving Spouse
Disabled Person
Required Question
Employer
Town of Gilbert
Address
50 E. Civic Center Drive Gilbert, Arizona, 85296
Phone
(480) 503-6823
Website
https://gilbertaz.gov/jobs
Apply
Please verify your email address Verify Email