Department Coordinator
University of Rochester, Gates-North Gates, NY, United States
Job title: Administrative Coordinator
Location:
Rochester, NY
Like the look of this opportunity Make sure to apply fast, as a high volume of applications is expected Scroll down to read the complete job description.
About the Role
We’re looking for a highly capable Administrative Coordinator who thrives in a dynamic, collaborative environment. In this role, you’ll be at the center of departmental operations—supporting leadership at the University of Rochester's Laser Laboratory for Energetics by improving processes and helping ensure everything runs smoothly behind the scenes.
If you enjoy balancing multiple priorities, building strong relationships, and bringing structure to complex workflows, this role offers an opportunity to make a meaningful impact.
What You’ll Do
As an Administrative Coordinator, you will:
Partner closely with leadership to manage calendars, travel, and competing priorities
Prepare reports, presentations, and key communications
Coordinate meetings, events, and departmental activities from planning through execution
Serve as a trusted point of contact for faculty, staff, students, and external partners
Support financial operations, including budgeting, expense tracking, and reporting
Develop and improve administrative systems and processes to enhance efficiency
Handle confidential matters with professionalism and discretion
Collaborate across departments and represent the team to external stakeholders
Potentially supervise and mentor administrative support staff
What You Bring
An associate’s degree and at least 3 years of administrative experience (or equivalent)
Strong proficiency with tools such as Microsoft Office, Zoom, Box, and Adobe
Excellent communication skills and a collaborative mindset
The ability to stay organized, prioritize effectively, and adapt in a fast-paced environment
What Sets You Apart
Experience supporting budgets and financial processes
A process-improvement mindset and attention to detail
Confidence working with diverse groups and stakeholders
A proactive, solutions-oriented approach
Why Join Us
You’ll be part of a team that values collaboration, professionalism, and continuous improvement. Your work will directly support the success of the department and the broader organization. xywuqvp
If you want, I can tailor this specifically to
University of Rochester / LLE tone
(more academic, research-focused) or make it sound more
corporate, casual, or mission-driven .
Location:
Rochester, NY
Like the look of this opportunity Make sure to apply fast, as a high volume of applications is expected Scroll down to read the complete job description.
About the Role
We’re looking for a highly capable Administrative Coordinator who thrives in a dynamic, collaborative environment. In this role, you’ll be at the center of departmental operations—supporting leadership at the University of Rochester's Laser Laboratory for Energetics by improving processes and helping ensure everything runs smoothly behind the scenes.
If you enjoy balancing multiple priorities, building strong relationships, and bringing structure to complex workflows, this role offers an opportunity to make a meaningful impact.
What You’ll Do
As an Administrative Coordinator, you will:
Partner closely with leadership to manage calendars, travel, and competing priorities
Prepare reports, presentations, and key communications
Coordinate meetings, events, and departmental activities from planning through execution
Serve as a trusted point of contact for faculty, staff, students, and external partners
Support financial operations, including budgeting, expense tracking, and reporting
Develop and improve administrative systems and processes to enhance efficiency
Handle confidential matters with professionalism and discretion
Collaborate across departments and represent the team to external stakeholders
Potentially supervise and mentor administrative support staff
What You Bring
An associate’s degree and at least 3 years of administrative experience (or equivalent)
Strong proficiency with tools such as Microsoft Office, Zoom, Box, and Adobe
Excellent communication skills and a collaborative mindset
The ability to stay organized, prioritize effectively, and adapt in a fast-paced environment
What Sets You Apart
Experience supporting budgets and financial processes
A process-improvement mindset and attention to detail
Confidence working with diverse groups and stakeholders
A proactive, solutions-oriented approach
Why Join Us
You’ll be part of a team that values collaboration, professionalism, and continuous improvement. Your work will directly support the success of the department and the broader organization. xywuqvp
If you want, I can tailor this specifically to
University of Rochester / LLE tone
(more academic, research-focused) or make it sound more
corporate, casual, or mission-driven .