Administrative Assistant
Motion Recruitment, Malvern, PA, United States
Job Title:
Contractor – Administrative Assistant
Have you got what it takes to succeed The following information should be read carefully by all candidates.
Location:
Malvern, PA (Onsite – 3 days per week)
Pay Rate:
Up to $35/hour
Employment Type:
Contract (6 month with chance to extend)
Position Overview
We are seeking an entry-level Administrative Assistant to provide direct support to assigned management. This role requires strong organizational skills, attention to detail, and the ability to proactively manage calendars, meetings, and travel logistics in a fast-paced environment. The ideal candidate will have prior experience supporting executives or senior leaders and be comfortable anticipating scheduling needs and resolving conflicts independently when appropriate.
Key Responsibilities
Maintain and manage executive calendars with a high level of accuracy and timeliness
Schedule meetings promptly, ensuring alignment with priorities and availability
Proactively identify and resolve scheduling conflicts, looking ahead at least two weeks
Adjust schedules as needed and escalate to managers when guidance is required
Coordinate meeting logistics, including conference rooms, virtual meeting links, and related resources
Ensure proper travel time is accounted for between meetings and across buildings
Provide timely reminders to help managers stay on schedule and transition between commitments
Avoid scheduling back-to-back meetings that require unnecessary travel between locations
Strategically schedule meetings in a way that minimizes disruption and maximizes efficiency
Proactively plan and track skip-level meetings throughout the year
Ensure all required resources are updated when meetings are rescheduled or moved
Arrange travel logistics thoroughly, anticipating needs in advance
Maintain detailed travel itineraries on calendars for easy manager reference
Use Microsoft Office tools (Word, Excel, PowerPoint), Lotus Notes, and Visio as needed
Required Skills & Qualifications
Prior experience supporting executives or senior leadership xywuqvp strongly preferred
Strong organizational and time management skills
Ability to manage multiple priorities in a dynamic environment
Proactive problem-solving mindset with attention to detail
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Experience with calendar management and travel coordination
Strong communication skills and professionalism
Additional Details
Junior candidates welcome, provided they have relevant administrative or executive support experience
Must be comfortable working onsite in Malvern, PA three days per week
Ability to anticipate needs and operate with a high degree of independence is key
Contractor – Administrative Assistant
Have you got what it takes to succeed The following information should be read carefully by all candidates.
Location:
Malvern, PA (Onsite – 3 days per week)
Pay Rate:
Up to $35/hour
Employment Type:
Contract (6 month with chance to extend)
Position Overview
We are seeking an entry-level Administrative Assistant to provide direct support to assigned management. This role requires strong organizational skills, attention to detail, and the ability to proactively manage calendars, meetings, and travel logistics in a fast-paced environment. The ideal candidate will have prior experience supporting executives or senior leaders and be comfortable anticipating scheduling needs and resolving conflicts independently when appropriate.
Key Responsibilities
Maintain and manage executive calendars with a high level of accuracy and timeliness
Schedule meetings promptly, ensuring alignment with priorities and availability
Proactively identify and resolve scheduling conflicts, looking ahead at least two weeks
Adjust schedules as needed and escalate to managers when guidance is required
Coordinate meeting logistics, including conference rooms, virtual meeting links, and related resources
Ensure proper travel time is accounted for between meetings and across buildings
Provide timely reminders to help managers stay on schedule and transition between commitments
Avoid scheduling back-to-back meetings that require unnecessary travel between locations
Strategically schedule meetings in a way that minimizes disruption and maximizes efficiency
Proactively plan and track skip-level meetings throughout the year
Ensure all required resources are updated when meetings are rescheduled or moved
Arrange travel logistics thoroughly, anticipating needs in advance
Maintain detailed travel itineraries on calendars for easy manager reference
Use Microsoft Office tools (Word, Excel, PowerPoint), Lotus Notes, and Visio as needed
Required Skills & Qualifications
Prior experience supporting executives or senior leadership xywuqvp strongly preferred
Strong organizational and time management skills
Ability to manage multiple priorities in a dynamic environment
Proactive problem-solving mindset with attention to detail
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Experience with calendar management and travel coordination
Strong communication skills and professionalism
Additional Details
Junior candidates welcome, provided they have relevant administrative or executive support experience
Must be comfortable working onsite in Malvern, PA three days per week
Ability to anticipate needs and operate with a high degree of independence is key