Food-Based Healthcare Accounts Coordinator
Feeding America, Rochester, NY, United States
Food-Based Healthcare Accounts Coordinator
Foodlink is seeking a highly‑motivated, detail‑oriented, and organized individual to support the NYS 1115 Medicaid Waiver billing structure. The FBHAC is responsible for timely invoicing, accounts payable vouchering, interfacing with finance and Medicaid IT, monitoring payments, and ensuring cash flow for the Food‑Based Healthcare programs.
End date: April 27, 2026
Key Responsibilities
Work with the Director of Food‑Based Healthcare and the Waiver team to invoice for services and ensure billing accuracy (upload invoices into the FindHelp portal).
Complete all AP vouchering to pay vendors and serve as point‑person for finance team/subcontractors on payment inquiries.
Ensure privacy and security of sensitive personal health information.
Collaborate with Finance and FBH teams to secure timely reimbursement (monitor reimbursements on FindHelp and work with FLIPA to rectify discrepancies).
Support development and implementation of new processes/tracking mechanisms to improve department efficiencies.
Assist with forecasting, budgeting, and financial tracking to ensure compliance and adherence to financial standards.
Qualifications
Detail‑oriented with extreme attention to accuracy and organization.
Agile – able to adapt to evolving needs and priorities.
Collaborative – works well with management, staff, peers, internal departments, and external partners.
Solutions‑oriented – contributes to problem solving and manages competing priorities.
Mission‑driven – reflects on the mission as a north star for decision‑making.
Customer‑service oriented – people‑first mentality when serving donors, vendors, volunteers.
Bachelor’s degree in accounting, finance, or related field (preferred).
2‑5 years of relevant work experience, especially in a community‑based or nonprofit setting (preferred).
Strong organizational and communication skills; able to manage multiple tasks simultaneously.
Knowledge of grant compliance and tracking (preferred but not required).
Proficiency in Microsoft Office, especially Excel (required).
Fluency in English; Spanish knowledge helpful.
Must have reliable transportation.
Salary and Benefits
Full‑time position paid hourly: $22.28–$24.75 per hour (DOE). Foodlink covers 100% of individual health and dental insurance; family coverage available with pretax dollars. Generous paid time off (PTO) and 14 paid holidays. 401(k) retirement savings plan with employer match after 1 year of service.
EEO Statement
Foodlink is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion. We believe that anti‑hunger work is only possible with a commitment to removing barriers caused by systems of oppression that perpetuate hunger and poverty. We recognize that systematic injustice and bias disproportionately impact some identities more than others. Foodlink actively works to center equity—the fair treatment of all people—in everything we do.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, and talk and hear. The employee is frequently required to use hands to handle or feel items such as documents. The employee is frequently required to stand and walk for long periods of time. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.
#J-18808-Ljbffr
Foodlink is seeking a highly‑motivated, detail‑oriented, and organized individual to support the NYS 1115 Medicaid Waiver billing structure. The FBHAC is responsible for timely invoicing, accounts payable vouchering, interfacing with finance and Medicaid IT, monitoring payments, and ensuring cash flow for the Food‑Based Healthcare programs.
End date: April 27, 2026
Key Responsibilities
Work with the Director of Food‑Based Healthcare and the Waiver team to invoice for services and ensure billing accuracy (upload invoices into the FindHelp portal).
Complete all AP vouchering to pay vendors and serve as point‑person for finance team/subcontractors on payment inquiries.
Ensure privacy and security of sensitive personal health information.
Collaborate with Finance and FBH teams to secure timely reimbursement (monitor reimbursements on FindHelp and work with FLIPA to rectify discrepancies).
Support development and implementation of new processes/tracking mechanisms to improve department efficiencies.
Assist with forecasting, budgeting, and financial tracking to ensure compliance and adherence to financial standards.
Qualifications
Detail‑oriented with extreme attention to accuracy and organization.
Agile – able to adapt to evolving needs and priorities.
Collaborative – works well with management, staff, peers, internal departments, and external partners.
Solutions‑oriented – contributes to problem solving and manages competing priorities.
Mission‑driven – reflects on the mission as a north star for decision‑making.
Customer‑service oriented – people‑first mentality when serving donors, vendors, volunteers.
Bachelor’s degree in accounting, finance, or related field (preferred).
2‑5 years of relevant work experience, especially in a community‑based or nonprofit setting (preferred).
Strong organizational and communication skills; able to manage multiple tasks simultaneously.
Knowledge of grant compliance and tracking (preferred but not required).
Proficiency in Microsoft Office, especially Excel (required).
Fluency in English; Spanish knowledge helpful.
Must have reliable transportation.
Salary and Benefits
Full‑time position paid hourly: $22.28–$24.75 per hour (DOE). Foodlink covers 100% of individual health and dental insurance; family coverage available with pretax dollars. Generous paid time off (PTO) and 14 paid holidays. 401(k) retirement savings plan with employer match after 1 year of service.
EEO Statement
Foodlink is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion. We believe that anti‑hunger work is only possible with a commitment to removing barriers caused by systems of oppression that perpetuate hunger and poverty. We recognize that systematic injustice and bias disproportionately impact some identities more than others. Foodlink actively works to center equity—the fair treatment of all people—in everything we do.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, and talk and hear. The employee is frequently required to use hands to handle or feel items such as documents. The employee is frequently required to stand and walk for long periods of time. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.
#J-18808-Ljbffr