TEMP-Admin Clerical (Alumni Coordinator)
Georgia Tech, Atlanta, GA, United States
TEMP-Admin Clerical (Alumni Coordinator)
Provide office support services within a campus unit to include organizing and preparing correspondence, reports and other documentation; scheduling meetings and events; file maintenance, and related administrative activities; and assisting customers with their service needs. Specific duties will be determined based on assignment and unit needs. This position will interact consistently with unit management and staff, vendors, and office visitors. The position does not supervise others.
Responsibilities
Compose routine correspondence; prepare and route correspondence, reports and other documentation.
Compile and organize data for use in reports.
Schedule and make arrangements for meetings and other events.
Make travel arrangements for unit staff management and staff as directed.
Maintain office supplies inventory.
Maintain filing system.
Receive and refer phone calls; greet and direct office visitors.
Gather pertinent information regarding customer service needs.
Respond to customer questions or concerns.
Perform other duties as assigned.
Plan, coordinate, and host alumni events, including professional development and social programming.
Incorporate both in‑person and virtual components to ensure accessibility for geographically dispersed alumni.
Collaborate with staff, alumni, mentors, and community partners to create meaningful and inclusive experiences.
Capture photos and highlights from events for program storytelling and engagement.
Serve as the primary point of contact for EXCEL alumni, maintaining consistent and engaging communication.
Promote upcoming events and encourage participation through email, social media, and other platforms.
Foster relationships with alumni to support continued involvement and connection to the program.
Track and manage the alumni program budget related to events and initiatives.
Assist with planning and execution of large‑scale events, including Fall Football Tailgate, Homecoming Brunch, and Spring Softball Brunch.
Monitor and support the EXCEL Alumni LinkedIn page, including assisting with content creation and posting on an as‑needed basis to highlight alumni achievements and program updates.
Required Qualifications
Educational Requirements
High school diploma, GED Certificate or Vocational School Diploma
Other Required Qualifications
Ability to work outside of typical business hours as needed, potentially including but not limited to evenings, weekends, and holidays.
Required Experience
Up to two years of job related experience
Proposed Salary
Up to 20 hours a week. $20 per hour.
Knowledge, Skills, & Abilities
This job requires skills in general office administration to include document preparation and processing, records management, event planning and organization, spoken/written communications and interpersonal skills, and the ability to multi‑task. Skill in basic office‑related computer applications is required.
Other Information
This is not a supervisory position. This position does not have any financial responsibilities. This position will not be required to drive. This role is not considered a position of trust. This position does not require a purchasing card (P‑Card). Position will not travel. This position does not require security clearance.
Equal Opportunity Statement
The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.
Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG) and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individuals race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.
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Provide office support services within a campus unit to include organizing and preparing correspondence, reports and other documentation; scheduling meetings and events; file maintenance, and related administrative activities; and assisting customers with their service needs. Specific duties will be determined based on assignment and unit needs. This position will interact consistently with unit management and staff, vendors, and office visitors. The position does not supervise others.
Responsibilities
Compose routine correspondence; prepare and route correspondence, reports and other documentation.
Compile and organize data for use in reports.
Schedule and make arrangements for meetings and other events.
Make travel arrangements for unit staff management and staff as directed.
Maintain office supplies inventory.
Maintain filing system.
Receive and refer phone calls; greet and direct office visitors.
Gather pertinent information regarding customer service needs.
Respond to customer questions or concerns.
Perform other duties as assigned.
Plan, coordinate, and host alumni events, including professional development and social programming.
Incorporate both in‑person and virtual components to ensure accessibility for geographically dispersed alumni.
Collaborate with staff, alumni, mentors, and community partners to create meaningful and inclusive experiences.
Capture photos and highlights from events for program storytelling and engagement.
Serve as the primary point of contact for EXCEL alumni, maintaining consistent and engaging communication.
Promote upcoming events and encourage participation through email, social media, and other platforms.
Foster relationships with alumni to support continued involvement and connection to the program.
Track and manage the alumni program budget related to events and initiatives.
Assist with planning and execution of large‑scale events, including Fall Football Tailgate, Homecoming Brunch, and Spring Softball Brunch.
Monitor and support the EXCEL Alumni LinkedIn page, including assisting with content creation and posting on an as‑needed basis to highlight alumni achievements and program updates.
Required Qualifications
Educational Requirements
High school diploma, GED Certificate or Vocational School Diploma
Other Required Qualifications
Ability to work outside of typical business hours as needed, potentially including but not limited to evenings, weekends, and holidays.
Required Experience
Up to two years of job related experience
Proposed Salary
Up to 20 hours a week. $20 per hour.
Knowledge, Skills, & Abilities
This job requires skills in general office administration to include document preparation and processing, records management, event planning and organization, spoken/written communications and interpersonal skills, and the ability to multi‑task. Skill in basic office‑related computer applications is required.
Other Information
This is not a supervisory position. This position does not have any financial responsibilities. This position will not be required to drive. This role is not considered a position of trust. This position does not require a purchasing card (P‑Card). Position will not travel. This position does not require security clearance.
Equal Opportunity Statement
The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.
Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG) and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individuals race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.
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