Veterans Affairs Coordinator

Working Title
Veterans Affairs Coordinator

State Role Title
Financial Services Specialist I

Position Type
Full-time Staff (Classified)

Position Status
Full-Time

FLSA Status
Exempt: Not Eligible for Overtime

College/Division
Finance

Department
100204 - University Business Office

Pay Band
4

Pay Rate
Pay Range

Specify Range or Amount
$48,000 - $52,953

Is this a JMU only position?
No

Is this a grant-funded position?
No

Is this a Conflict of Interest designated position?
No

Beginning Review Date
04/29/2026

About JMU
At James Madison University (JMU), we’re more than just a publicly funded institution — we’re a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

Why Work at JMU?

Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.

Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs.

Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System.

Employee Well-Being: Our Balanced Dukes program promotes wellness and work‑life integration through resources, events, and support.

Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

At JMU, we believe in Being the Change — and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work:

bit.ly/JMUEmployment

General Information
The University Business Office (UBO) at James Madison University is accepting applications for a Veterans Affairs Coordinator. The UBO is responsible for processing all charges and payments on student accounts. The office works closely with students and families, and coordinates billings, payment plans and collections efforts for the university.

Duties and Responsibilities

Collaborates with the Office of Financial Aid & Scholarships, Office of the Registrar, and UBO staff to administer military aid, including processing and posting Post 9/11 GI Bill payments as they arrive.

Serves as a trained and qualified point of contact for Service members for military tuition assistance programs.

Manages account logins for various federal systems to check fund availability, request funds, and coordinate the dispersal of funds to the appropriate accounts.

Serves as point of contact to address technological concerns for families, students, and colleagues.

Works with colleagues to determine reporting needs and create/modify reports when appropriate.

Serves as JMU representative to the multiple vendors used by the Business Office.

Maintains in-depth knowledge of the Student Finance Module of the Student Administration System and helps coordinate Tuition Calculation setup alongside UBO’s Systems Coordinator.

Partners with the Systems Coordinator to conduct new system functionality/patch testing.

Ensures the UBO website is accessible and that content is accurate, timely, and provides information that can be used as a resource for JMU families as well as JMU faculty/staff.

Returns unclaimed refunds to the Virginia Department of the Treasury.

Qualifications
Required:

Demonstrated experience producing clear, professional written materials.

Experience delivering verbal communication while working with a diverse customer base, including both technical and non‑technical stakeholders.

Practical experience using Microsoft 365 in a professional environment, with regular use of Excel and Word for data tracking, reporting, and documentation.

Proven track record of accurately executing multiple day‑to‑day tasks and special projects while managing competing priorities.

Experience collaborating as part of a team to achieve shared goals, support operational needs, and contribute to a positive and productive workplace.

Hands‑on experience navigating multiple software systems, identifying issues, and troubleshooting or escalating technical problems to resolution.

Demonstrated ability to work independently with minimal supervision, proactively identify issues, and follow through to resolution.

Additional Considerations:

Knowledge of veterans tuition assistance programs.

Knowledge of federal and state regulations pertaining to financial aid disbursements.

Additional Posting Information
Conditions of Employment
Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement
James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion, and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation
If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or

jobs@jmu.edu . You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

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