Events Assistant
The Independent Schools Council, Essex, MD, United States
We are seeking an enthusiastic and motivated
Events Assistant
to join our team. This individual will work closely with, and report directly to, the Events Manager to support the planning, delivery and administration of a wide range of events and lettings across the School.
This is a busy and fast‑paced role within a vibrant Catholic independent boarding and day school community, where teamwork, flexibility and a positive, proactive approach are essential. Events take place during the School day, in the evenings and at weekends, and the Events Assistant will play an important role in ensuring these are delivered smoothly, safely and professionally.
Key responsibilities
Assist in the organisation and delivery of School events, lettings and holiday camps across the Nursery, Preparatory and Senior Divisions
Support the maintenance and accuracy of the events and lettings calendar, ensuring timely updates
Assist with on‑site event set‑up, delivery and breakdown, acting as a point of contact during events where required
Support the Events Manager in the planning and delivery of School holiday camps and activity programmes
Liaise with Catering, Domestic, Operations, Estates and IT teams to communicate event requirements and submit catering and work requests within deadlines
Assist in the preparation, circulation and filing of event risk assessments, supporting compliance with Health & Safety requirements
Support the administration of Letting Agreements and Venue Hire Agreements for external users
Welcome, meet and check‑in venue hire groups, ensuring Health & Safety procedures are communicated on arrival
Support website and Firefly event sign‑ups, ticket issuance and badge creation
Ensure notice boards and internal communications effectively publicise upcoming School events, lettings and holiday camps
Assist in the design and production of event invitations, posters, tickets and promotional materials
Support the collection and analysis of attendance data and event feedback to inform evaluation and future planning
Help manage the Events mailbox and respond to routine enquiries in a timely and professional manner
Assist in maintaining and updating the Events and Camps pages on the School website
Maintain accurate event records, including attendee lists, ticketing information and basic financial tracking, as directed by the Events Manager
The successful candidate will be expected
To be educated to A Level (or equivalent qualification)
To have experience of working in a similar role, ideally within a school setting
To have excellent communication, organisational and time‑management skills
To have excellent IT, creative design and interpersonal skills
To have an understanding of the importance of promoting and safeguarding the welfare of children
To have a willingness to participate enthusiastically in aspects of boarding school life
To have the ability to work alone and as part of a team to be a self‑starter, highly motivated, proactive and keen to learn
To have approachability, confident demeanour and ability to empathise
To have discretion and sensitivity, including an understanding of professional confidentiality
To have flexibility to adapt working hours according to School needs
To have knowledge of the education sector or independent schools (desirable)
To have additional qualifications in events management and/or residential lettings (desirable)
To be educated to degree level, or equivalent qualification (desirable)
What New Hall offers
Excellent benefits & CPD
Lunch without charge in term time
Discounted annual membership for New Hall Sport Club
#J-18808-Ljbffr
Events Assistant
to join our team. This individual will work closely with, and report directly to, the Events Manager to support the planning, delivery and administration of a wide range of events and lettings across the School.
This is a busy and fast‑paced role within a vibrant Catholic independent boarding and day school community, where teamwork, flexibility and a positive, proactive approach are essential. Events take place during the School day, in the evenings and at weekends, and the Events Assistant will play an important role in ensuring these are delivered smoothly, safely and professionally.
Key responsibilities
Assist in the organisation and delivery of School events, lettings and holiday camps across the Nursery, Preparatory and Senior Divisions
Support the maintenance and accuracy of the events and lettings calendar, ensuring timely updates
Assist with on‑site event set‑up, delivery and breakdown, acting as a point of contact during events where required
Support the Events Manager in the planning and delivery of School holiday camps and activity programmes
Liaise with Catering, Domestic, Operations, Estates and IT teams to communicate event requirements and submit catering and work requests within deadlines
Assist in the preparation, circulation and filing of event risk assessments, supporting compliance with Health & Safety requirements
Support the administration of Letting Agreements and Venue Hire Agreements for external users
Welcome, meet and check‑in venue hire groups, ensuring Health & Safety procedures are communicated on arrival
Support website and Firefly event sign‑ups, ticket issuance and badge creation
Ensure notice boards and internal communications effectively publicise upcoming School events, lettings and holiday camps
Assist in the design and production of event invitations, posters, tickets and promotional materials
Support the collection and analysis of attendance data and event feedback to inform evaluation and future planning
Help manage the Events mailbox and respond to routine enquiries in a timely and professional manner
Assist in maintaining and updating the Events and Camps pages on the School website
Maintain accurate event records, including attendee lists, ticketing information and basic financial tracking, as directed by the Events Manager
The successful candidate will be expected
To be educated to A Level (or equivalent qualification)
To have experience of working in a similar role, ideally within a school setting
To have excellent communication, organisational and time‑management skills
To have excellent IT, creative design and interpersonal skills
To have an understanding of the importance of promoting and safeguarding the welfare of children
To have a willingness to participate enthusiastically in aspects of boarding school life
To have the ability to work alone and as part of a team to be a self‑starter, highly motivated, proactive and keen to learn
To have approachability, confident demeanour and ability to empathise
To have discretion and sensitivity, including an understanding of professional confidentiality
To have flexibility to adapt working hours according to School needs
To have knowledge of the education sector or independent schools (desirable)
To have additional qualifications in events management and/or residential lettings (desirable)
To be educated to degree level, or equivalent qualification (desirable)
What New Hall offers
Excellent benefits & CPD
Lunch without charge in term time
Discounted annual membership for New Hall Sport Club
#J-18808-Ljbffr