Controller
Coast Community College District, California, MO, United States
The Coast Community College District is a multi-college district that includes Coastline Community College, Golden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services. Coastline, Golden West, and Orange Coast colleges enroll more than 60,000 students each year in more than 300 degree and certificate programs. Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. The Coast Community College District values diversity, equity, inclusion, access, and anti-racism by creating a culture of inclusive excellence that uplifts employees and students through an environment that is equitable, diverse, inclusive, and accessible.
Summary
Plans, organizes, manages, and coordinates the acceptance and processing of financial reporting including, performance reporting, financial database management, accounting controls, and audit support. Oversees, through intermediate supervision, accounting operations. Schedules annual financial reporting cycles, ensuring adequate levels of service to other departments, the colleges, and executives. Serves, on a rotating basis, as the appointed Chief Financial Officer of the Coast Community College District Enterprise corporation.
Distinguishing Career Features
The Controller is a management position responsible for integrating accounting operations, audit, systems, and controls governing business transactions. The Controller serves, on a rotating basis, as the appointed Chief Financial Officer of the Coast Community College District Enterprise corporation.
Essential Duties and Responsibilities
Specific duties may vary among departments, divisions and jobs. Incumbents typically perform a substantial portion or all of the following kinds of duties, as assigned:
Plans, organizes, and manages District-wide current accounting functions including, but not limited to, accounts payable, accounts receivable and treasury, financial aid, budget and expense controls, and decision support for forecasting and performance analysis.
Schedules annual financial reporting cycles, objectives, and priorities. Directs, trains, and supervises the performance of subordinate work sections, ensuring adequate levels of service to other departments, colleges, and executives.
Ensures protection of assets by developing, coordinating, and administering internal accounting policies, controls, and procedures for accounting operations that include but are not limited to revenues and reimbursements, expense budgets, accounts receivable, contracts and accounts payable, payroll, grants, and special funds.
Directs and prepares periodic reports that compare performance with plans, budgets, and standards. Interprets financial and statistical results. Provides sites and departments with periodic financial management information reports, highlighting variances from plan.
Forecasts short-range cash requirements and obligations, as a basis for maintaining adequate funds.
Executes cash disbursements for payment of expenditures of accounts payable, debt, and payroll in accordance with disbursement and accounting policies.
Oversees fixed asset accounting. Maintains up-to-date accounting of fixed asset account balances. Oversees determination of depreciation rates. Monitors inventory levels, receives verification after physical inventories are completed, compares book versus actual inventory, and advises others on variances.
Oversees and participates in the closing of financial records to prepare trial balance financial summary statements. Oversees preparation of accounting entries to close accounts, allocation of accounting adjustments, and consolidation to summaries.
Continually reviews accounting systems for appropriate information, accuracy, and controls. Ensures that accounting systems comply with appropriate regulations and data transfer requirements.
Reconciles fund balances with the County Treasurer and County Office of Education. Reconciles financial aid fund balances.
Serves as the designated accounting officer and contact for state, special fund, and private auditors.
Serves as primary Banking Liaison for all District banking needs. Reviews existing banking services and makes recommendations for changes or additions of new services.
Provides oversight regarding the examination, reconciliation and adjustment of accounting records and the annual closing of the books. Assists with independent auditor for District, Foundation and GO Bond audits and helps to coordinate responses to the annual audit report of findings, comments and recommendations, when necessary.
Assists staff in developing solutions to technical problems and with accounting procedural questions. Reviews staff work for accuracy and compliance with District policies. Plans, organizes, and coordinates staff assignments for maximum effectiveness and productivity. Provides technical assistance and responds to inquiries of District staff regarding various fiscal matters. Determines, recommends, and implements appropriate changes and improvements in existing accounting systems and procedures.
Oversees the maintenance of chart of accounts for all funds in accordance with the Budget and Accounting Manual.
Performs other related duties as assigned that support the objective of the position.
Analyzes cost versus benefit for decisions on the amount of coverage and self‑funded versus third‑party insurances. Works with Risk Services to set up special funds for self‑insured programs.
Required to abide by all District policies and procedures including Board Policy 3050 – Code of Professional Ethics.
Education and Experience
The position requires a Bachelor’s degree in accounting, finance, business administration or a closely related field plus an active CPA certificate. Requires five (5) years of experience in accounting systems and operations, financial reporting, audit, including two (2) years in a leadership capacity. Or, any combination of education and experience which would provide the required equivalent qualifications for the position.
A Master’s Degree in Business Administration may substitute for the CPA certificate.
Conditions of Employment
This is a permanent, general funded, full-time, 12‑month per year classified management position. The normal hours of work will be Monday through Friday 8:00 am to 5:00 pm, with the flexibility to occasionally work extended hours and/or weekends, if necessary, to meet the department’s needs. The effective date of employment will be arranged with the supervisor. The District provides medical, dental, and vision insurance for the employee and eligible dependents and life insurance for the employee. (Salary Schedule: DG‑10 (Download PDF reader))
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Summary
Plans, organizes, manages, and coordinates the acceptance and processing of financial reporting including, performance reporting, financial database management, accounting controls, and audit support. Oversees, through intermediate supervision, accounting operations. Schedules annual financial reporting cycles, ensuring adequate levels of service to other departments, the colleges, and executives. Serves, on a rotating basis, as the appointed Chief Financial Officer of the Coast Community College District Enterprise corporation.
Distinguishing Career Features
The Controller is a management position responsible for integrating accounting operations, audit, systems, and controls governing business transactions. The Controller serves, on a rotating basis, as the appointed Chief Financial Officer of the Coast Community College District Enterprise corporation.
Essential Duties and Responsibilities
Specific duties may vary among departments, divisions and jobs. Incumbents typically perform a substantial portion or all of the following kinds of duties, as assigned:
Plans, organizes, and manages District-wide current accounting functions including, but not limited to, accounts payable, accounts receivable and treasury, financial aid, budget and expense controls, and decision support for forecasting and performance analysis.
Schedules annual financial reporting cycles, objectives, and priorities. Directs, trains, and supervises the performance of subordinate work sections, ensuring adequate levels of service to other departments, colleges, and executives.
Ensures protection of assets by developing, coordinating, and administering internal accounting policies, controls, and procedures for accounting operations that include but are not limited to revenues and reimbursements, expense budgets, accounts receivable, contracts and accounts payable, payroll, grants, and special funds.
Directs and prepares periodic reports that compare performance with plans, budgets, and standards. Interprets financial and statistical results. Provides sites and departments with periodic financial management information reports, highlighting variances from plan.
Forecasts short-range cash requirements and obligations, as a basis for maintaining adequate funds.
Executes cash disbursements for payment of expenditures of accounts payable, debt, and payroll in accordance with disbursement and accounting policies.
Oversees fixed asset accounting. Maintains up-to-date accounting of fixed asset account balances. Oversees determination of depreciation rates. Monitors inventory levels, receives verification after physical inventories are completed, compares book versus actual inventory, and advises others on variances.
Oversees and participates in the closing of financial records to prepare trial balance financial summary statements. Oversees preparation of accounting entries to close accounts, allocation of accounting adjustments, and consolidation to summaries.
Continually reviews accounting systems for appropriate information, accuracy, and controls. Ensures that accounting systems comply with appropriate regulations and data transfer requirements.
Reconciles fund balances with the County Treasurer and County Office of Education. Reconciles financial aid fund balances.
Serves as the designated accounting officer and contact for state, special fund, and private auditors.
Serves as primary Banking Liaison for all District banking needs. Reviews existing banking services and makes recommendations for changes or additions of new services.
Provides oversight regarding the examination, reconciliation and adjustment of accounting records and the annual closing of the books. Assists with independent auditor for District, Foundation and GO Bond audits and helps to coordinate responses to the annual audit report of findings, comments and recommendations, when necessary.
Assists staff in developing solutions to technical problems and with accounting procedural questions. Reviews staff work for accuracy and compliance with District policies. Plans, organizes, and coordinates staff assignments for maximum effectiveness and productivity. Provides technical assistance and responds to inquiries of District staff regarding various fiscal matters. Determines, recommends, and implements appropriate changes and improvements in existing accounting systems and procedures.
Oversees the maintenance of chart of accounts for all funds in accordance with the Budget and Accounting Manual.
Performs other related duties as assigned that support the objective of the position.
Analyzes cost versus benefit for decisions on the amount of coverage and self‑funded versus third‑party insurances. Works with Risk Services to set up special funds for self‑insured programs.
Required to abide by all District policies and procedures including Board Policy 3050 – Code of Professional Ethics.
Education and Experience
The position requires a Bachelor’s degree in accounting, finance, business administration or a closely related field plus an active CPA certificate. Requires five (5) years of experience in accounting systems and operations, financial reporting, audit, including two (2) years in a leadership capacity. Or, any combination of education and experience which would provide the required equivalent qualifications for the position.
A Master’s Degree in Business Administration may substitute for the CPA certificate.
Conditions of Employment
This is a permanent, general funded, full-time, 12‑month per year classified management position. The normal hours of work will be Monday through Friday 8:00 am to 5:00 pm, with the flexibility to occasionally work extended hours and/or weekends, if necessary, to meet the department’s needs. The effective date of employment will be arranged with the supervisor. The District provides medical, dental, and vision insurance for the employee and eligible dependents and life insurance for the employee. (Salary Schedule: DG‑10 (Download PDF reader))
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